Crafting a Compelling Recommendation Letter Request
Asking for a letter of recommendation can feel daunting, but a well-crafted request can significantly increase your chances of receiving a strong, supportive letter. The key is to be polite, clear about your needs, and provide the recommender with ample information to write a compelling recommendation. This includes detailing why you’re asking them specifically, what the letter is for, and what qualities or accomplishments you’d like them to highlight.
Essential Information to Include in Your Request
When requesting a letter of recommendation, make sure to clearly state the purpose of the letter (e.g., graduate school application, job application, scholarship). Include details such as deadlines, required submission formats, and any specific requirements or forms that need to be completed. Providing a resume or CV, a personal statement (if applicable), and details about your accomplishments and skills will give the recommender the necessary context to write a strong and tailored letter.
Sample Letters for Various Situations
Below, you’ll find several sample letters that you can adapt for different situations. Remember to personalize each letter to reflect your relationship with the recommender and the specific requirements of the request. Always proofread carefully before sending!
Following Up and Showing Appreciation
After sending your request, it’s a good idea to follow up with the recommender a week or two before the deadline to ensure they have everything they need. Once the letter is submitted, express your sincere gratitude for their time and effort. A thank-you note or email is a thoughtful gesture that will be appreciated.
Recommendation Request Letter Samples
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Recommender’s Name]
[Recommender’s Title]
[Recommender’s Organization]
[Recommender’s Address]
Dear [Recommender’s Name],
I hope this email finds you well. I am writing to request a letter of recommendation in support of my application to the [Program Name] at [University Name]. The deadline for submission is [Date].
As my [Your Relationship to Recommender, e.g., professor, supervisor] in [Course/Project Name], you have witnessed my [Relevant Skills/Achievements, e.g., analytical abilities, teamwork skills, dedication]. I believe your perspective would be highly valuable to the admissions committee.
I have attached my resume, transcript, and a brief personal statement for your reference. Please let me know if you are able to write a letter for me by [Date – Allow ample time]. If so, I can provide you with any additional information you may need.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Recommender’s Name]
[Recommender’s Title]
[Recommender’s Organization]
[Recommender’s Address]
Dear [Recommender’s Name],
I am writing to request a letter of recommendation for my application to [Job Title] at [Company Name]. The application deadline is [Date].
During my time as your [Your Relationship, e.g., intern, employee] at [Company/Department], I developed strong [Relevant Skills, e.g., project management, communication] skills. Your insights into my work ethic and abilities would be incredibly helpful.
I have attached my resume and the job description for your review. Please let me know if you are able to support my application by [Date]. I am happy to provide any further information.
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Recommender’s Name]
[Recommender’s Title]
[Recommender’s Organization]
[Recommender’s Address]
Dear [Recommender’s Name],
I hope this email finds you well. I am applying for the [Scholarship Name] scholarship, and the deadline for submission is [Date]. I would be honored if you would consider writing a letter of recommendation on my behalf.
As my [Teacher/Mentor], you have seen firsthand my dedication to [Subject/Area of Study] and my commitment to [Community Involvement/Extracurricular Activities]. I believe your perspective on my character and potential would be invaluable to the scholarship committee.
I have attached my application materials, including my personal essay and transcript. Please let me know if you are able to write a letter by [Date]. I am happy to provide any additional information you may need.
Thank you so much for your time and support.
Sincerely,
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Recommender’s Name]
[Recommender’s Title]
[Recommender’s Organization]
[Recommender’s Address]
Dear [Recommender’s Name],
I am writing to request a letter of recommendation for a volunteer opportunity with [Organization Name]. The deadline to submit is [Date].
During the time I volunteered under your supervision at [Previous organization/event], I learned valuable skills in [mention skills relevant to the volunteer opportunity]. I believe your insight on my reliability and work ethic would be beneficial.
I have attached a description of the volunteer role and my volunteer history. Please let me know if you are able to write a letter for me by [date]. I am happy to answer any questions you might have.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Recommender’s Name]
[Recommender’s Title]
[Recommender’s Organization]
[Recommender’s Address]
Dear [Recommender’s Name],
I am reaching out to request a letter of recommendation as I am applying for a leadership position within [Organization/Club Name]. The deadline for submission is [Date].
Having served as [Your Previous Role] under your guidance, I believe you have a strong understanding of my leadership potential and commitment to [Organization/Club Name]. Your perspective would be incredibly valuable.
I have attached my application materials, including my statement of intent and a summary of my contributions to the organization. Please let me know if you are able to support my application by [Date]. I am happy to provide any further information you require.
Thank you for your consideration and ongoing support.
Sincerely,
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Recommender’s Name]
[Recommender’s Title]
[Recommender’s Organization]
[Recommender’s Address]
Dear [Recommender’s Name],
I hope this email finds you well. I am applying for a research grant from [Granting Organization] and the deadline is [Date]. I am hoping you would consider writing a letter of recommendation in support of my application.
Your guidance on the [Project Name] research project provided me invaluable insights into [Research Area]. Your assessment of my research capabilities and dedication to scientific inquiry would significantly strengthen my application.
I have attached my grant proposal and my curriculum vitae for your review. Please let me know if you are willing to write a letter by [Date]. I can also provide more details about the research project.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Recommender’s Name]
[Recommender’s Title]
[Recommender’s Organization]
[Recommender’s Address]
Dear [Recommender’s Name],
I am writing to request a letter of recommendation as I am seeking a promotion to [New Job Title] within [Company Name]. The deadline to submit the application is [Date].
As my supervisor for the past [Number] years, you’ve seen my growth and contributions to the team, especially my work on [Specific Project or Achievement]. Your insights into my skills and performance would be extremely valuable.
I have attached my updated resume, a description of the new role, and my performance review. Please let me know if you are able to write a letter of recommendation for me by [date]. I am happy to discuss my qualifications and the requirements of the role in more detail.
Thank you for your support and guidance.
Sincerely,
[Your Name]
Conclusion: Key Takeaways
Requesting a recommendation letter effectively requires planning, politeness, and providing the necessary information to your recommender. By following the tips and using the sample letters provided, you can increase your chances of receiving a strong letter that will significantly support your application or goal. Remember to always express your sincere appreciation for their time and effort.