Authorization letters are essential tools for delegating authority and granting permission to individuals to act on your behalf. These letters serve as documented evidence of your consent, protecting both you and the authorized person. Whether it’s collecting documents, managing finances, or representing you in specific situations, a well-written authorization letter provides clarity and legitimacy. This article showcases 16 diverse authorization letter samples to guide you in crafting your own.
The following examples cover a wide range of scenarios, from simple tasks like picking up mail to more complex situations like acting on your behalf in legal matters. Each sample is designed to be easily adaptable to your specific needs. Remember to always clearly specify the scope of authorization, the duration for which it is valid, and any limitations you wish to impose. Providing contact information for verification is also crucial for authenticity.
Authorization Letter Samples
Sample 1: General Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Authorization Letter
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to act on my behalf in all matters pertaining to [Specify the area of authorization, e.g., banking, collecting documents]. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Collecting Documents
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Authorization to Collect Documents
Dear [Recipient Name],
I, [Your Name], authorize [Authorized Person’s Name], with ID [Authorized Person’s ID Number], to collect the following documents on my behalf: [List of Documents]. Please provide the documents to [Authorized Person’s Name] upon presentation of valid identification.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Bank Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Bank Name]
[Bank Address]
Subject: Bank Authorization Letter
To Whom It May Concern,
I, [Your Name], account holder at [Bank Name] with account number [Account Number], authorize [Authorized Person’s Name] to [Specify the action, e.g., withdraw funds, deposit checks, inquire about balance] from my account. This authorization is valid until [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Medical Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Medical Facility Name]
[Medical Facility Address]
Subject: Medical Authorization for [Patient Name]
Dear Sir/Madam,
I, [Your Name], am the [Relationship to Patient, e.g., parent, guardian] of [Patient Name]. I authorize [Authorized Person’s Name] to receive medical information and make decisions regarding the medical care of [Patient Name] on [Date], because I will be unavailable at that time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Travel Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Name]
[Embassy/Consulate Address]
Subject: Travel Authorization for Visa Application of [Applicant Name]
Dear Sir/Madam,
I, [Your Name], authorize [Authorized Person’s Name] to submit my visa application and collect the passport on my behalf to [Country Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Childcare Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Daycare/School Name]
[Daycare/School Address]
Subject: Childcare Authorization for [Child’s Name]
Dear Sir/Madam,
I, [Your Name], parent of [Child’s Name], authorize [Authorized Person’s Name] to pick up my child, [Child’s Name], from [Daycare/School Name] on [Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Proxy Voting Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Company/Organization Name]
[Company/Organization Address]
Subject: Proxy Voting Authorization
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person’s Name] to vote on my behalf at the upcoming [Meeting Type, e.g., annual shareholder meeting] scheduled for [Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Vehicle Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
To Whom It May Concern,
Subject: Vehicle Authorization for [Vehicle Plate Number]
I, [Your Name], authorize [Authorized Person’s Name] to drive my vehicle with plate number [Vehicle Plate Number] from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Property Management Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Property Management Company Name]
[Property Management Company Address]
Subject: Property Management Authorization for Property at [Property Address]
Dear Sir/Madam,
I, [Your Name], owner of the property located at [Property Address], authorize [Authorized Person’s Name] to manage the property on my behalf, including collecting rent and addressing tenant issues, from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Customs Clearance Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Customs Agency Name]
[Customs Agency Address]
Subject: Customs Clearance Authorization for Shipment [Tracking Number]
Dear Sir/Madam,
I, [Your Name], authorize [Authorized Person’s Name] to handle the customs clearance of my shipment with tracking number [Tracking Number].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Legal Representation Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Law Firm Name]
[Law Firm Address]
Subject: Legal Representation Authorization for [Case Description]
Dear Sir/Madam,
I, [Your Name], authorize [Authorized Person’s Name], attorney at law, to represent me in the legal matter concerning [Brief Case Description].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Tax Filing Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Tax Agency Name]
[Tax Agency Address]
Subject: Tax Filing Authorization
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person’s Name] to file my income tax return for the year [Tax Year].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Goods Collection Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Company/Store Name]
[Company/Store Address]
Subject: Goods Collection Authorization for Order Number [Order Number]
Dear Sir/Madam,
I, [Your Name], authorize [Authorized Person’s Name] to collect the goods related to order number [Order Number] from your store.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Contract Signing Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Company/Organization Name]
[Company/Organization Address]
Subject: Contract Signing Authorization
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person’s Name] to sign a contract on my behalf related to [Brief Description of the contract].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Insurance Claim Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Insurance Company Name]
[Insurance Company Address]
Subject: Insurance Claim Authorization for Policy Number [Policy Number]
Dear Sir/Madam,
I, [Your Name], authorize [Authorized Person’s Name] to manage my insurance claim, policy number [Policy Number].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Utility Bill Payment Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Utility Company Name]
[Utility Company Address]
Subject: Utility Bill Payment Authorization for Account Number [Account Number]
Dear Sir/Madam,
I, [Your Name], authorize [Authorized Person’s Name] to pay my utility bills, account number [Account Number].
Sincerely,
[Your Signature]
[Your Typed Name]
In conclusion, authorization letters are versatile documents that streamline various processes by enabling delegation of authority. The samples provided offer a solid foundation for crafting your own, but remember to always tailor them to your specific circumstances, including clear details and limitations. Properly executed authorization letters ensure smooth and secure transactions, providing peace of mind for all parties involved. It is always recommended to seek legal counsel for critical or complex situations.