An authorized letter is a formal document granting permission or authority to an individual to act on behalf of another person or entity. These letters are essential in various scenarios, including financial transactions, legal matters, and administrative procedures. They ensure clarity and provide a record of the authorized actions.
Creating an effective authorized letter requires careful attention to detail. Clearly state the purpose of the authorization, the specific powers granted, and the duration of the authorization. Include relevant contact information for both the grantor and the authorized individual. Using a well-structured template can save time and ensure all necessary information is included.
This article provides a collection of authorized letter samples for different situations. Each sample is designed to be easily adaptable to your specific needs. Remember to modify the details to reflect your unique circumstances before using these templates. Ensure the letter is signed and dated for official validity. Consider having it notarized for enhanced security, especially in sensitive matters.
Below are 24 samples of authorization letters. These cover a range of situations, and you can adapt them to your specific needs. Remember to replace the bracketed information with your own details.
[Date]
[Bank Name]
[Bank Address]
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person’s Name] to deposit funds into my account [Account Number]. Their signature is provided below.
Sincerely,
[Your Signature]
[Your Typed Name]
Authorized Person Signature: [Authorized Person’s Signature]
[Date]
[Doctor’s Name or Clinic Name]
[Address]
I, [Your Name], authorize the release of my medical records to [Authorized Person’s Name]. My date of birth is [Your DOB].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
To Whom It May Concern,
This letter authorizes [Property Management Company Name] to manage my property located at [Property Address]. They are authorized to collect rent, handle repairs, and screen tenants.
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person’s Name] to use my vehicle, [Vehicle Make and Model], with license plate number [License Plate Number], from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person’s Name] to pick up my child, [Child’s Name], from [School/Daycare Name]. Their date of birth is [Child’s DOB].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
Internal Revenue Service
[IRS Address]
RE: Taxpayer Authorization
Taxpayer Name: [Your Name]
Taxpayer Identification Number (TIN): [Your SSN/EIN]
I hereby authorize [Authorized Person’s Name] to receive and discuss my tax information with the IRS for the tax year(s) [Tax Year(s)].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Company Name]
[Company Address]
RE: Proxy for Shareholder Meeting
I, [Your Name], a shareholder of [Company Name], authorize [Authorized Person’s Name] to act as my proxy and vote my shares at the shareholder meeting to be held on [Date of Meeting].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
U.S. Citizenship and Immigration Services (USCIS)
[USCIS Address]
RE: Authorization to Retrieve Immigration Documents
Alien Registration Number: [Your A-Number]
I, [Your Name], authorize [Authorized Person’s Name] to request and receive copies of my immigration documents from USCIS.
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Shipping Company Name]
[Local Branch Address]
RE: Package Pickup Authorization
Tracking Number: [Tracking Number]
I, [Your Name], authorize [Authorized Person’s Name] to pick up the package with the above tracking number on my behalf.
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Service Provider Name]
[Service Provider Address]
RE: Service Cancellation Authorization
Account Number: [Your Account Number]
I, [Your Name], authorize [Authorized Person’s Name] to cancel my service account with the above account number.
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Insurance Company Name]
[Insurance Company Address]
RE: Insurance Information Authorization
Policy Number: [Your Policy Number]
I, [Your Name], authorize [Authorized Person’s Name] to obtain information regarding my insurance policy with the above policy number.
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[School Name]
[School Address]
RE: Student Records Access Authorization
Student Name: [Student’s Name]
Student ID: [Student ID Number]
I, [Your Name], the parent/guardian of [Student’s Name], authorize [Authorized Person’s Name] to access my child’s school records.
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Organization/Court Name]
[Organization/Court Address]
RE: Interpreter Authorization
Case Name: [Case Name, if applicable]
I, [Your Name], authorize [Authorized Person’s Name] to act as my interpreter during any proceedings or communications related to [Brief Description of Situation].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
To Whom It May Concern,
RE: Authorization to Dispose of Property
Description of Property: [Detailed Description of Items]
I, [Your Name], authorize [Authorized Person’s Name] to dispose of the personal property described above, located at [Location of Property].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Company Name]
[Company Address]
RE: Authorization for Repair Services
Property Address: [Property Address]
I, [Your Name], authorize [Authorized Person’s Name/Company Name] to perform repair work at my property located at the above address. The scope of work includes [Brief Description of Work].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Delivery Company Name]
[Local Branch Address]
RE: Delivery Acceptance Authorization
Recipient Name: [Recipient Name]
I, [Your Name], authorize [Authorized Person’s Name] to accept delivery of any packages addressed to me at [Delivery Address].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
To Whom It May Concern,
RE: Debt Collection Authorization
Debtor Name: [Debtor Name]
I, [Your Name], authorize [Authorized Person’s Name/Company Name] to collect debts owed to me by [Debtor Name], related to [Brief Description of Debt, e.g., unpaid invoice].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Agency/Company to Receive Complaint]
[Address of Agency/Company]
RE: Complaint Filing Authorization
Subject of Complaint: [Brief Description]
I, [Your Name], authorize [Authorized Person’s Name] to file a complaint on my behalf regarding the matter described above.
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
To Whom It May Concern,
RE: Negotiation Authorization
Subject of Negotiation: [Brief Description]
I, [Your Name], authorize [Authorized Person’s Name] to negotiate terms on my behalf regarding the matter described above. The scope of authorization includes [specific details of negotiation powers].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Organization Holding the Meeting]
[Address of Organization]
RE: Meeting Attendance Authorization
Meeting Date: [Date of Meeting]
Subject of Meeting: [Brief Description]
I, [Your Name], authorize [Authorized Person’s Name] to attend the meeting described above on my behalf.
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Company Requesting Background Check]
[Address of Company]
RE: Background Check Authorization
Applicant Name: [Your Name]
I, [Your Name], authorize [Company Requesting Background Check] to conduct a background check on me. I understand that this check may include [list of items to be checked].
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Bank Name]
[Bank Address]
RE: Safe Deposit Box Access Authorization
Safe Deposit Box Number: [Box Number]
I, [Your Name], authorize [Authorized Person’s Name] to access my safe deposit box with the above number.
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
[Credit Reporting Agency]
[Address of Agency]
RE: Credit Report Access Authorization
Applicant Name: [Your Name]
I, [Your Name], authorize [Authorized Person’s Name] to obtain a copy of my credit report.
Sincerely,
[Your Signature]
[Your Typed Name]
[Date]
To Whom It May Concern,
RE: General Power of Attorney
I, [Your Name], grant [Authorized Person’s Name] a general power of attorney to act on my behalf in all matters, including but not limited to financial, legal, and personal decisions. This authorization is effective immediately and remains in effect until revoked in writing.
Sincerely,
[Your Signature]
[Your Typed Name]
In conclusion, authorization letters are crucial for delegating responsibility and ensuring smooth operations across various domains. Using the provided samples as a foundation, tailor each letter to your specific needs, ensuring accuracy and clarity. When in doubt, seek legal advice to guarantee the authorization aligns with relevant regulations.