Resigning from a job can be a delicate process. A well-crafted resignation letter ensures a smooth transition and maintains positive relationships with your former employer. The key is to be professional, concise, and grateful for the opportunities you’ve been given. Avoid negativity and focus on expressing your appreciation and offering assistance during the handover period. This article provides 24 diverse resignation letter samples to suit a variety of circumstances, from standard two-week notices to more personalized departures.
Whether you’re leaving for a new opportunity, personal reasons, or a career change, these samples offer starting points and inspiration. Each sample highlights different elements to consider, such as mentioning specific skills gained, offering to train your replacement, and reaffirming your commitment to a seamless transition. Remember to tailor the chosen sample to reflect your individual experience and relationship with your employer. Adapting a template ensures authenticity and demonstrates your professionalism.
Resignation Letter Samples:
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Sample 1: Standard Two-Week Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective two weeks from today, [Date of Last Day].
Thank you for the opportunity to work at [Company Name]. I have enjoyed my time here and learned a great deal. I am grateful for the opportunities I have been given.
Please let me know if I can be of any assistance during this transition.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my resignation from my role as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day].
I want to express my sincere gratitude for the opportunities and experiences I have gained during my time here. I have particularly valued the chance to [mention a specific positive experience or learning opportunity]. Thank you for your support and guidance.
I am committed to ensuring a smooth transition and am happy to assist in any way possible during my remaining time.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 3: Resignation Due to a New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I have accepted a new opportunity that aligns with my long-term career goals. I appreciate the experience I've gained at [Company Name]. I've learned valuable skills in [mention 1-2 key skills].
I am willing to assist in the transition process to ensure a seamless handover. Thank you for the support and opportunities I've received during my employment.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 4: Resignation Due to Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. This decision is due to a relocation.
I have enjoyed my time working at [Company Name] and appreciate the opportunities I have been given. I am grateful for the experience and skills I have developed here.
I am committed to making the transition as smooth as possible and am happy to assist in any way I can before my departure.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 5: Resignation with Longer Notice Period
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name]. My last day of employment will be [Your Last Day of Employment].
I am providing this extended notice to allow ample time for a smooth transition and to assist in the training of my replacement. I value my time at [Company Name] and want to ensure a successful handover.
I am available to discuss my responsibilities and create documentation to facilitate the transition process. Thank you for the opportunities I have been given during my time here.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 6: Resignation – Minimalist
[Your Name]
[Your Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this as notification that I am resigning from my position, effective [Your Last Day].
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 7: Resignation – Offering to Train Replacement
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title], with my last day of employment being [Your Last Day].
I would be happy to assist in training my replacement and ensuring a smooth transition of my responsibilities. Please let me know how I can be of assistance.
Thank you for the opportunity to work at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 8: Resignation – Addressing Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day]. This decision is due to personal reasons that require my full attention.
I appreciate the opportunities I have been given at [Company Name] and the support I have received. I wish you and the company all the best.
I am willing to assist in the transition in any way possible.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 9: Resignation – Expressing Strong Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title], with my last day of employment being [Your Last Day].
I am incredibly grateful for the opportunity to have worked at [Company Name]. The experiences and opportunities I have gained here have been invaluable. I particularly appreciate [Mention a specific positive experience or mentor].
I am committed to ensuring a smooth transition. Thank you again for everything.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 10: Resignation – Career Change
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. This decision comes as I am pursuing a career change.
I want to thank you for the opportunities and experiences I have had during my time here. I've learned valuable skills and appreciate the support I've received.
I am happy to assist in any way possible to ensure a smooth handover during my remaining time.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 11: Resignation – Simple and Direct
[Your Name]
[Date]
[Employer's Name]
[Company Name]
Dear [Employer's Name],
This letter is to inform you that I am resigning from my position as [Your Job Title], effective [Your Last Day].
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 12: Resignation – Citing Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day]. This decision is due to health reasons that require me to step away from my current role.
I appreciate the opportunities and support I've received during my time at [Company Name]. I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 13: Resignation – Requesting Immediate Departure (Use with Caution)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective immediately.
While I understand that this is not the typical two-week notice, circumstances require me to depart immediately. I am willing to discuss compensation arrangements for any inconvenience this may cause.
I am grateful for the opportunity to work at [Company Name]. I have enjoyed my time here and learned a great deal.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 14: Resignation – Returning to Education
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Date of Last Day]. I will be returning to school to further my education.
I appreciate the opportunities I've had here and the skills I've developed. Thank you for your support.
Please let me know how I can assist with the transition.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 15: Resignation – Moving to a Different City (without new job)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. My family and I are relocating to [City, State].
I have enjoyed my time working at [Company Name] and appreciate the opportunities I have been given.
I am committed to making the transition as smooth as possible and am happy to assist in any way I can before my departure. I am willing to help train my replacement remotely if possible.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 16: Resignation – Expressing Regret
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
It is with regret that I submit my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day]. This was not an easy decision.
I have valued my time at [Company Name] and appreciate the opportunities and support I have received. However, circumstances require me to move in a different direction.
I will do everything I can to ensure a smooth transition.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 17: Resignation – Mentioning Key Accomplishment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day].
I am proud of the contributions I've made to the company, particularly [mention a specific achievement, e.g., "the successful launch of the X project"]. I appreciate the opportunity to have worked on this.
I am willing to assist in the transition process to ensure a seamless handover. Thank you for the support and opportunities I've received during my employment.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 18: Resignation – Acknowledging Growth
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to have worked at [Company Name]. I've grown significantly both professionally and personally during my time here. I especially value [mention something specific you learned or a skill you developed].
I am committed to making the transition as smooth as possible and am happy to assist in training my replacement.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 19: Resignation – Focused on a Specific Skill
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Date of Last Day]. This is to allow me to pursue opportunities where I can utilize my [Specific Skill, e.g., "data analysis"] skills more extensively.
I appreciate the opportunity to hone my [Specific Skill] skills during my time here. Thank you for your support.
Please let me know how I can be of assistance during this transition.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 20: Resignation – Contract Position Ending
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
This letter serves as formal notification that my contract position as [Your Job Title] with [Company Name] will conclude on [Date of Last Day], as per the terms of our agreement.
I have enjoyed my time working on this project and I am grateful for the opportunity. I hope my contributions have been valuable.
Please let me know if I can be of any assistance in wrapping up my tasks before the contract end date.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 21: Resignation – Leaving for Entrepreneurial Pursuits
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day of Employment]. I have decided to pursue my entrepreneurial ambitions.
I am incredibly grateful for the experience and knowledge I've gained during my time at [Company Name]. The skills I've learned here will be invaluable in my new venture.
I am committed to ensuring a smooth transition and am happy to assist in any way possible during my remaining time. Thank you for the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 22: Resignation – Addressing a Specific Project
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I will be sure to complete all my assigned tasks for the current phase of [Project Name] before I leave.
I appreciate the chance to have worked on [Project Name] and contribute to its progress. Thank you for the opportunities I have had here.
I am happy to help train my replacement, if needed and can provide ample documentation of my work on the project.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 23: Resignation – Thanking a Specific Person (Mentor/Manager)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
I want to especially thank [Specific Person's Name] for their mentorship and guidance during my time here. I have learned a great deal from them.
Thank you for the opportunity to work at [Company Name]. I have enjoyed my time here and am grateful for the opportunities I have been given.
Please let me know if I can be of any assistance during this transition.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 24: Resignation – Suggesting Future Collaboration
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I have greatly enjoyed my time at [Company Name] and am open to exploring potential collaboration opportunities in the future. My new role will be focused on [briefly mention new role/industry].
I am committed to ensuring a smooth transition and am happy to assist in any way possible during my remaining time. Thank you for the support and opportunities I've received.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
These 24 resignation letter samples provide a comprehensive toolkit for crafting a professional and effective resignation. Remember to tailor each sample to your specific situation and maintain a positive tone. By expressing gratitude, offering assistance during the transition, and focusing on future opportunities, you can leave your job on good terms and maintain valuable professional relationships. Choose the sample that best reflects your circumstances and adapt it to create a personalized and impactful resignation letter.