Navigating the cancellation process can often feel overwhelming. Whether it’s cancelling a subscription, a service, an order, or even a contract, having a well-written cancellation letter is crucial. A clear and concise letter ensures your request is understood and processed efficiently. This article provides 20 cancellation letter samples covering a range of scenarios, making it easier for you to draft your own professional and effective cancellation letter. We aim to make this process as smooth and stress-free as possible.
These cancellation letter samples are designed to be easily adaptable to your specific needs. Simply choose the sample that best fits your situation, and then customize it with your personal details and the specific information related to your cancellation. Remember to always keep a copy of your cancellation letter for your records. Also, consider sending it via certified mail with a return receipt requested, particularly for important services or contracts, to ensure proof of delivery.
Below you’ll find a selection of 20 cancellation letter samples. Each sample is designed for a different scenario, ensuring you can find the perfect template for your situation. Remember to replace the bracketed information with your own details. Carefully review the terms and conditions of the service or contract you are cancelling before sending your letter to understand any potential fees or obligations.
Before using any of the samples provided, make sure that you are aware of the company’s terms, conditions and the consequences to cancel their service.
Cancellation Letter Samples
-
Sample 1: Subscription Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Subscription Service Name]
[Subscription Service Address]
Subject: Subscription Cancellation - Account [Your Account Number]
Dear Sir/Madam,
I am writing to request the cancellation of my subscription to [Subscription Service Name], account number [Your Account Number], effective [Cancellation Date]. Please confirm the cancellation in writing, and let me know if there are any outstanding charges. Thank you for your time and attention to this matter.
Sincerely,
[Your Name] -
Sample 2: Gym Membership Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Gym Name]
[Gym Address]
Subject: Gym Membership Cancellation - Member ID [Your Member ID]
Dear Sir/Madam,
I am writing to request the cancellation of my gym membership, Member ID [Your Member ID], effective immediately/ [Desired Cancellation Date]. I am cancelling due to [Reason for Cancellation, e.g., relocation, health reasons]. Please confirm the cancellation in writing and advise on any applicable cancellation fees, if any. Thank you for your time and assistance.
Sincerely,
[Your Name] -
Sample 3: Insurance Policy Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Insurance Company Name]
[Insurance Company Address]
Subject: Insurance Policy Cancellation - Policy Number [Your Policy Number]
Dear Sir/Madam,
This letter is to formally request the cancellation of my insurance policy, policy number [Your Policy Number], effective [Cancellation Date]. Please advise on the process for receiving any applicable refund for the unexpired portion of the policy. Thank you for your attention to this request.
Sincerely,
[Your Name] -
Sample 4: Order Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Company Name]
[Company Address]
Subject: Order Cancellation - Order Number [Your Order Number]
Dear Sir/Madam,
I am writing to cancel order number [Your Order Number], placed on [Date of Order]. I would like to request a full refund for the amount of [Amount], charged to my [Payment Method]. Please confirm the cancellation and refund in writing. Thank you.
Sincerely,
[Your Name] -
Sample 5: Service Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Service Provider Name]
[Service Provider Address]
Subject: Cancellation of Service - Account Number [Your Account Number]
Dear Sir/Madam,
This letter serves as notification that I am cancelling the service I receive from your company, account number [Your Account Number], effective [Cancellation Date]. The service I am cancelling is [Name of Service]. Please confirm the cancellation and any final billing arrangements. Thank you for your time.
Sincerely,
[Your Name] -
Sample 6: Lease Agreement Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord/Property Manager Name]
[Landlord/Property Manager Address]
Subject: Cancellation of Lease Agreement - Property Address [Property Address]
Dear Sir/Madam,
This letter serves as formal notification that I am cancelling the lease agreement for the property located at [Property Address]. My current lease is set to expire on [Lease Expiry Date]. As per the terms outlined in the lease agreement, I am providing [Number] days' notice, as required. I will vacate the property on or before [Vacation Date]. Please advise on the procedure for the return of my security deposit, subject to any allowable deductions as per the lease agreement. I can be reached at [Phone Number] or [Email Address] to discuss this further. Thank you for your cooperation.
Sincerely,
[Your Name] -
Sample 7: Contract Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Company/Individual Name]
[Company/Individual Address]
Subject: Cancellation of Contract - Contract ID [Contract ID]
Dear Sir/Madam,
This letter serves as formal notification of my intent to cancel the contract, Contract ID [Contract ID], signed on [Date of Contract]. This cancellation is effective [Cancellation Date], as per the terms outlined in section [Relevant Section Number, if applicable] of the contract. The reason for the cancellation is [Reason for Cancellation]. Please confirm the cancellation in writing and advise on any outstanding obligations or penalties. Thank you for your attention to this matter.
Sincerely,
[Your Name] -
Sample 8: Hotel Reservation Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hotel Name]
[Hotel Address]
Subject: Cancellation of Hotel Reservation - Confirmation Number [Confirmation Number]
Dear Sir/Madam,
I am writing to cancel my hotel reservation, confirmation number [Confirmation Number], for [Number] nights, from [Check-in Date] to [Check-out Date]. The reservation was made under the name [Your Name]. Please confirm the cancellation and any applicable refund policy. Thank you for your assistance.
Sincerely,
[Your Name] -
Sample 9: Event Ticket Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Event Organizer Name]
[Event Organizer Address]
Subject: Cancellation of Event Tickets - Order Number [Order Number]
Dear Sir/Madam,
I am writing to request the cancellation of my event tickets, order number [Order Number], for the [Event Name] on [Event Date]. I purchased [Number] tickets. Please confirm the cancellation and advise on the refund process. Thank you.
Sincerely,
[Your Name] -
Sample 10: Back Order Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Company Name]
[Company Address]
Subject: Cancellation of Back Order - Order Number [Order Number]
Dear Sir/Madam,
I am writing to cancel back order number [Order Number] for the item [Item Name]. I placed this order on [Date of Order]. Since the item has not yet shipped, I would like to cancel it at this time. Please confirm the cancellation and process a full refund to my original method of payment. Thank you for your assistance.
Sincerely,
[Your Name] -
Sample 11: Membership Cancellation (Organization)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Organization Name]
[Organization Address]
Subject: Membership Cancellation - Member ID [Your Member ID]
Dear Sir/Madam,
I am writing to formally request the cancellation of my membership with [Organization Name], member ID [Your Member ID], effective immediately/ [Desired Cancellation Date]. I am canceling due to [Reason for Cancellation]. Please confirm the cancellation in writing and advise on any outstanding dues or fees. Thank you for your time and assistance.
Sincerely,
[Your Name] -
Sample 12: Auto Insurance Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Insurance Company Name]
[Insurance Company Address]
Subject: Auto Insurance Policy Cancellation - Policy Number [Your Policy Number]
Dear Sir/Madam,
This letter is to formally request the cancellation of my auto insurance policy, policy number [Your Policy Number], effective [Cancellation Date]. My vehicle information is as follows: [Year] [Make] [Model] [VIN]. Please advise on the process for receiving any applicable refund for the unexpired portion of the policy. Thank you for your attention to this request.
Sincerely,
[Your Name] -
Sample 13: Magazine Subscription Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Magazine Name]
[Magazine Subscription Department Address]
Subject: Magazine Subscription Cancellation - Account [Your Account Number or Address]
Dear Sir/Madam,
I am writing to request the cancellation of my subscription to [Magazine Name]. My account number is [Your Account Number] (or use my address if you don't have an account number). I would like the cancellation to take effect after the current subscription period. Please confirm the cancellation in writing. I would also like to know if I will be receiving a refund for any unused issues. Thank you for your time and attention to this matter.
Sincerely,
[Your Name] -
Sample 14: Internet Service Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Internet Service Provider Name]
[Internet Service Provider Address]
Subject: Internet Service Cancellation - Account Number [Your Account Number]
Dear Sir/Madam,
This letter serves as notification that I am cancelling my internet service with your company, account number [Your Account Number], effective [Cancellation Date]. I am requesting cancellation due to [Reason for Cancellation e.g., relocation, switching providers]. Please confirm the cancellation and any final billing arrangements. I would also like information about returning any equipment. Thank you for your time.
Sincerely,
[Your Name] -
Sample 15: Cell Phone Service Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Cell Phone Provider Name]
[Cell Phone Provider Address]
Subject: Cell Phone Service Cancellation - Account Number [Your Account Number] - Phone Number [Your Phone Number]
Dear Sir/Madam,
I am writing to request the cancellation of my cell phone service, account number [Your Account Number] and phone number [Your Phone Number], effective [Cancellation Date]. Please confirm the cancellation in writing, and let me know if there are any outstanding charges or early termination fees. Thank you for your time and attention to this matter.
Sincerely,
[Your Name] -
Sample 16: Dental Insurance Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Insurance Company Name]
[Insurance Company Address]
Subject: Dental Insurance Policy Cancellation - Policy Number [Your Policy Number]
Dear Sir/Madam,
This letter is to formally request the cancellation of my dental insurance policy, policy number [Your Policy Number], effective [Cancellation Date]. Please advise on the process for receiving any applicable refund for the unexpired portion of the policy. Thank you for your attention to this request.
Sincerely,
[Your Name] -
Sample 17: Sports Channel Subscription Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Subscription Provider Name]
[Subscription Provider Address]
Subject: Sports Channel Subscription Cancellation - Account [Your Account Number]
Dear Sir/Madam,
I am writing to request the cancellation of my subscription to [Sports Channel Name e.g., ESPN+], account number [Your Account Number], effective [Cancellation Date]. Please confirm the cancellation in writing, and let me know if there are any outstanding charges. Thank you for your time and attention to this matter.
Sincerely,
[Your Name] -
Sample 18: Music Streaming Subscription Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Streaming Service Name]
[Streaming Service Address - if applicable, otherwise just the name]
Subject: Music Streaming Subscription Cancellation - Account [Your Account Number or Email Address]
Dear Sir/Madam,
I am writing to request the cancellation of my subscription to [Streaming Service Name e.g., Spotify, Apple Music], associated with the account [Your Account Number or Email Address], effective immediately/at the end of the current billing cycle. Please confirm the cancellation in writing, and confirm if there are any outstanding obligations. Thank you for your time and attention to this matter.
Sincerely,
[Your Name] -
Sample 19: Online Course Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Online Course Provider Name]
[Online Course Provider Address - if applicable, otherwise just the name]
Subject: Online Course Cancellation - Enrollment ID [Your Enrollment ID] - Course Name [Course Name]
Dear Sir/Madam,
I am writing to request the cancellation of my enrollment in the online course [Course Name], enrollment ID [Your Enrollment ID], effective immediately. Please confirm the cancellation in writing, and advise me on the refund policy and process for this cancellation. Thank you for your time and attention to this matter.
Sincerely,
[Your Name] -
Sample 20: Software Subscription Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Software Company Name]
[Software Company Address]
Subject: Software Subscription Cancellation - Account [Your Account Number]
Dear Sir/Madam,
This letter serves as notification that I am canceling my subscription to [Software Name e.g., Adobe Creative Cloud, Microsoft 365], account number [Your Account Number], effective [Cancellation Date] or immediately. Please confirm the cancellation in writing, and clarify any final billing arrangements, including potential refunds or final invoices. Thank you for your assistance.
Sincerely,
[Your Name]
Conclusion
Using these cancellation letter samples as a starting point can save you time and effort. Remember to always tailor the samples to your specific situation, double-check all information for accuracy, and keep a copy for your records. Sending the letter via certified mail can provide added assurance of delivery, particularly for important contracts or services. By following these guidelines, you can ensure a smooth and professional cancellation process.