An employment verification letter, also known as a proof of employment letter, is a document used to confirm an individual’s work history with a company. It’s often requested by lenders, landlords, or potential employers to assess an applicant’s stability and reliability. This article provides several sample letters to help you draft your own, ensuring accuracy and professionalism. Providing this information efficiently is crucial for both employees and employers. It streamlines processes related to loan applications, renting, or securing new employment.
These samples cover a range of scenarios, from simple confirmation of employment dates and job title to more detailed letters including salary information and performance details. It’s important to tailor the letter to the specific request and adhere to company policy regarding the release of employee information. Always obtain the employee’s consent before disclosing sensitive data like salary or performance reviews.
Crafting a well-written employment verification letter ensures a smooth process for the employee and protects the company from potential legal issues. The following samples provide a solid foundation for creating effective and professional verification letters. Remember to replace the bracketed placeholders with the correct information and review the letter for accuracy before sending.
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Employment Verification Letter Samples
Sample 1: Basic Employment Verification
[Date]
[Recipient Name]
[Recipient Title]
[Company/Organization]
[Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter is to verify that [Employee Name] was employed by [Your Company Name] from [Start Date] to [End Date]. Their position was [Job Title].
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Sample 2: Verification with Salary Information
[Date]
[Recipient Name]
[Recipient Title]
[Company/Organization]
[Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter is to confirm the employment of [Employee Name] at [Your Company Name]. They were employed from [Start Date] to [End Date] in the position of [Job Title]. Their annual salary at the time of separation was [Salary Amount].
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Sample 3: Current Employee Verification
[Date]
[Recipient Name]
[Recipient Title]
[Company/Organization]
[Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter serves as verification that [Employee Name] is currently employed at [Your Company Name] as a [Job Title], starting on [Start Date].
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Sample 4: Verification with Performance (Optional – Requires Consent)
[Date]
[Recipient Name]
[Recipient Title]
[Company/Organization]
[Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter confirms that [Employee Name] was employed by [Your Company Name] from [Start Date] to [End Date] as a [Job Title]. During their time with us, [Employee Name] was a [Positive Adjective] employee known for [Positive Trait or Accomplishment]. Their final annual salary was [Salary Amount].
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]
Note: Including performance information requires the employee's explicit consent.
Sample 5: Simple Date and Title Verification
[Date]
Subject: Employment Verification
To Whom It May Concern:
This letter is to verify that [Employee Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date].
Sincerely,
[HR Department]
Sample 6: Verification for Loan Application
[Date]
[Lender Name]
[Lender Address]
Subject: Employment Verification for [Employee Name] - Loan Application
Dear [Lender Name],
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title], with a start date of [Start Date]. Their current annual salary is [Salary Amount]. Please contact us if you require further information.
Sincerely,
[HR Department]
[Company Contact Information]
Sample 7: Verification for Rental Application
[Date]
[Landlord/Property Manager Name]
[Property Address]
Subject: Employment Verification for [Employee Name] - Rental Application
Dear [Landlord/Property Manager Name],
This letter is to verify that [Employee Name] is currently employed at [Company Name] as a [Job Title], with a start date of [Start Date]. Their current annual salary is [Salary Amount]. We hope this information assists you with their rental application.
Sincerely,
[HR Department]
[Company Contact Information]
Conclusion: Employment verification letters are essential for various purposes. Using these samples as a starting point, you can create accurate and professional letters that meet the specific needs of the request, while adhering to company policies and legal requirements. Remember to always obtain the employee’s consent before disclosing sensitive information and tailor the letter to the intended recipient.