Effective Resignation Letters: 22 Free Samples & Templates

Resigning from a job can be a daunting process, but a well-written resignation letter can significantly ease the transition. A professional and courteous letter ensures you maintain positive relationships with your former employer and colleagues. It clearly communicates your intentions and provides a record of your departure.

These 22 free resignation letter samples provide a diverse range of templates for various situations. Whether you’re seeking a simple format, addressing specific concerns, or aiming for a particular tone, you’ll find a suitable starting point here. Remember to customize each sample to reflect your individual circumstances and maintain professionalism throughout.

Remember to tailor your resignation letter to your specific situation. Consider the length of your tenure, your relationship with your employer, and the reason for your departure. While honesty is important, it’s generally best to avoid negativity or complaints in your letter. Focus on expressing gratitude for the opportunities you’ve had and maintaining a positive and respectful tone.

Using these samples as a foundation, you can easily create a professional resignation letter that reflects your personality and ensures a smooth transition for both you and your employer. Take the time to proofread carefully before submitting it to ensure clarity and accuracy. Good luck with your future endeavors!

22 Free Resignation Letter Samples

Here are 22 free resignation letter samples to help you craft your own:

1. Sample 1: Simple Resignation – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], Please accept this as notification that I am resigning from my position as [Your Position], effective [Date]. Thank you for the opportunity. Sincerely, [Your Name]
2. Sample 2: Resignation with Appreciation – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], I am writing to inform you of my resignation from my position as [Your Position], effective [Date]. I appreciate the opportunities you’ve given me. Sincerely, [Your Name]
3. Sample 3: Resignation with Transition Assistance – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], I am resigning from my role as [Your Position], effective [Date]. I am willing to assist with the transition. Sincerely, [Your Name]
4. Sample 4: Short and Sweet Resignation – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], This letter is to inform you that I am resigning. My last day will be [Date]. Sincerely, [Your Name]
5. Sample 5: Formal Resignation Letter – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], It is with careful consideration that I submit my resignation from the position of [Your Position], effective two weeks from today’s date, [Date]. I am grateful for the opportunities afforded to me during my time here. Respectfully, [Your Name]
6. Sample 6: Resignation for a New Opportunity – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], Please accept this letter as formal notification that I am resigning from my position as [Your Position], effective [Date]. I have accepted another opportunity that I feel will further my career. Thank you for the valuable experience. Sincerely, [Your Name]
7. Sample 7: Resignation due to Relocation – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], I am writing to inform you of my resignation from my position as [Your Position], effective [Date], due to a family relocation. I appreciate the opportunities I’ve had here. Sincerely, [Your Name]
8. Sample 8: Resignation for Personal Reasons – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], This letter is to formally notify you of my resignation from my position as [Your Position], effective [Date], for personal reasons. Thank you for your understanding. Sincerely, [Your Name]
9. Sample 9: Resignation with Best Wishes – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], Please accept this as my formal resignation from my position as [Your Position], effective [Date]. I wish you and the company all the best in the future. Sincerely, [Your Name]
10. Sample 10: Resignation After Short Tenure – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], I am writing to inform you of my resignation from my position as [Your Position], effective [Date]. While my time here has been short, I appreciate the opportunity. Sincerely, [Your Name]
11. Sample 11: Resignation with Offer to Train Replacement – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], I am writing to inform you of my resignation from my position as [Your Position], effective [Date]. I would be happy to assist in training my replacement. Sincerely, [Your Name]
12. Sample 12: Resignation for Educational Purposes – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Date], to pursue further education. Thank you for the opportunity. Sincerely, [Your Name]
13. Sample 13: Resignation Due to Health Reasons – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], I am writing to inform you of my resignation from my position as [Your Position], effective [Date], due to health reasons. I appreciate your understanding. Sincerely, [Your Name]
14. Sample 14: Resignation From Remote Position – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], This letter is to formally notify you of my resignation from my remote position as [Your Position], effective [Date]. I wish the company continued success. Sincerely, [Your Name]
15. Sample 15: Resignation Offering Continued Support (Consulting) – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], I am writing to inform you of my resignation from my position as [Your Position], effective [Date]. I would be open to discussing a consulting arrangement. Sincerely, [Your Name]
16. Sample 16: Resignation with Neutral Tone – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], Please accept this letter as notification that I am resigning from the position of [Your Position], effective [Date]. Sincerely, [Your Name]
17. Sample 17: Resignation From Part-Time Position – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], I am writing to inform you of my resignation from my part-time position as [Your Position], effective [Date]. Thank you. Sincerely, [Your Name]
18. Sample 18: Resignation From a Leadership Role – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], I am writing to inform you of my resignation from my position as [Your Position], effective [Date]. I am committed to ensuring a smooth leadership transition. Sincerely, [Your Name]
19. Sample 19: Resignation Without Explicit Reason – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], Please accept this letter as formal notification that I am resigning from my position as [Your Position], effective [Date]. Sincerely, [Your Name]
20. Sample 20: Resignation After Receiving a Promotion – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], I am writing to inform you of my resignation from my position as [Your Position], effective [Date]. This was not an easy decision, and I appreciate the recent promotion. Sincerely, [Your Name]
21. Sample 21: Resignation Due to Company Culture – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], I am writing to inform you of my resignation from my position as [Your Position], effective [Date]. After careful consideration, I have determined that the company culture is not the right fit for me. Sincerely, [Your Name]
22. Sample 22: Resignation Offering Gratitude to Specific Colleague – [Your Name], [Your Address], [Date], [Employer Name], [Employer Address], Dear [Employer Name], Please accept this letter as notification that I am resigning from the position of [Your Position], effective [Date]. I would like to especially thank [Colleague’s Name] for their support. Sincerely, [Your Name]