Crafting the Perfect Resignation: Free Examples for Every Situation
Leaving a job requires grace and professionalism. A well-written resignation letter ensures a smooth transition and maintains positive relationships with your former employer. Below, you’ll find 17 free resignation letter samples covering a variety of common scenarios, from standard two-week notices to more complex situations like accepting a new position or leaving due to personal reasons. Use these templates as a starting point to customize your own letter and ensure it accurately reflects your circumstances and expresses your gratitude for the opportunity.
Remember to always adhere to your company’s policies regarding resignation procedures. While these samples provide a strong foundation, tailoring your letter with specific details, such as your last day of employment and a brief offer to assist with the handover process, demonstrates your commitment to a responsible and respectful departure.
17 Free Resignation Letter Samples:
1. Standard Two-Week Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective two weeks from today, [Date].
Thank you for the opportunity to work at [Company Name]. I have enjoyed my time here and appreciate the experiences I have gained. I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
2. Resignation Letter with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] at [Company Name]. My resignation will be effective [Date].
I am incredibly grateful for the opportunities I have been given during my time here. I have learned and grown significantly, and I appreciate the support I have received from you and the team. Thank you for everything.
Sincerely,
[Your Signature]
[Your Typed Name]
3. Resignation Letter: Accepting a New Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Date]. I have accepted a new opportunity that will allow me to further develop my skills in [Specific Area].
I want to thank you for the experience and opportunities I’ve had while working here. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
4. Resignation Letter: Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Date]. This decision is due to personal reasons that require my full attention.
I appreciate the opportunities I’ve been given during my time here and wish you and the company the very best.
Sincerely,
[Your Signature]
[Your Typed Name]
5. Immediate Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective immediately.
[Briefly state reason, if comfortable. Optional]
Sincerely,
[Your Signature]
[Your Typed Name]
6. Resignation Letter: Better Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my role as [Your Position] at [Company Name], effective [Date]. This decision has been made as I have accepted a better opportunity with another company.
I would like to thank you and the team for my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
7. Resignation Letter: Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Date]. My family and I are relocating to [New City/State].
I have enjoyed my time working at [Company Name], and I am grateful for the experience I’ve gained.
Sincerely,
[Your Signature]
[Your Typed Name]
8. Resignation Letter: Retirement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my decision to retire from my position as [Your Position] at [Company Name], effective [Date].
It has been a privilege to work here for [Number] years. I wish the company well in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
9. Resignation Letter: Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Date]. This decision is due to health reasons that require my full attention.
I appreciate the opportunities I’ve been given during my time here and wish you and the company the very best.
Sincerely,
[Your Signature]
[Your Typed Name]
10. Resignation Letter: Family Matters
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Date]. This decision is due to family matters that require my full attention.
I appreciate the opportunities I’ve been given during my time here and wish you and the company the very best.
Sincerely,
[Your Signature]
[Your Typed Name]
11. Resignation Letter: Career Change
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Date]. I have decided to pursue a new career path.
I appreciate the opportunities I’ve been given during my time here and wish you and the company the very best.
Sincerely,
[Your Signature]
[Your Typed Name]
12. Resignation Letter: Pursuing Education
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Date]. I have decided to return to school to further my education.
I want to thank you for the experience and opportunities I’ve had while working here.
Sincerely,
[Your Signature]
[Your Typed Name]
13. Resignation Letter: With Offer to Train Replacement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Date].
I would be happy to assist in training my replacement to ensure a smooth transition. Please let me know how I can be of help.
Sincerely,
[Your Signature]
[Your Typed Name]
14. Resignation Letter: Simple and Direct
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
This letter serves as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date].
Sincerely,
[Your Signature]
[Your Typed Name]
15. Resignation Letter: Regretfully Resigning
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Your Position] at [Company Name], effective [Date].
I have enjoyed my time working here and will miss my colleagues. I wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
16. Resignation Letter: Part-Time Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my part-time position as [Your Position] with [Company Name], effective [Date].
Thank you for the opportunity to work at [Company Name]. I have enjoyed my time here and appreciate the experiences I have gained. I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
17. Resignation Letter: Short Notice (Explain Reason)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Date]. I understand that this is a shorter notice period than typically requested, and I apologize for any inconvenience it may cause. [Briefly explain the reason for the short notice, e.g., “Due to unforeseen circumstances…”, “To accept a position with an immediate start date…”]
I want to thank you for the opportunities I’ve been given during my time here. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion: Leaving on a Positive Note
Resigning from a job, while sometimes difficult, doesn’t have to be stressful. By utilizing these free resignation letter samples as a template and tailoring them to your specific situation, you can ensure a professional and courteous departure. Remember to maintain a positive tone, express gratitude for the opportunities you’ve been given, and offer assistance with the transition process. This approach will help you preserve valuable relationships and leave a lasting positive impression.