Applying for a visitor visa can be a complex process, and one crucial element is often the invitation letter. This letter, written by the host, provides important information to the visa officer about the purpose of the visit, the relationship between the host and the applicant, and assurances regarding financial responsibility and accommodation. A well-crafted invitation letter can significantly increase the chances of visa approval.
The samples below offer a variety of templates and wording options you can adapt to your specific circumstances. Remember to always tailor the letter to accurately reflect your relationship with the applicant, the details of the visit, and your ability to support them during their stay. Be honest and provide all necessary information clearly and concisely.
Before submitting any letter, carefully review the requirements for the specific country’s visa application process. Gather all supporting documentation, such as proof of your residence status, financial statements, and the applicant’s passport information. Ensure all dates and details are accurate to avoid any delays or complications. Good luck!
19 Invitation Letter Samples for Visitor Visa
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing this letter to invite my [Relationship] [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. The purpose of their visit is for [Reason for Visit, e.g., tourism, family visit]. During their stay, they will be staying with me at my residence. I will be responsible for their accommodation and living expenses during their visit. I am a [Your Occupation] at [Your Company/Organization] and have been residing in [Your Country] for [Number] years. I am a legal resident/citizen of [Your Country]. I have attached copies of my [Your ID/Passport/Residence Permit] to this letter as proof of my status. I am confident that [Applicant's Name] will abide by all immigration laws and regulations during their stay and will return to their home country before the expiration of their visa. Thank you for your time and consideration. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for Parents - Visitor Visa Application Dear Sir/Madam, I am writing to invite my parents, [Mother's Name] and [Father's Name], residing at [Parents' Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. My mother was born on [Mother's Date of Birth] and my father was born on [Father's Date of Birth]. I have not seen my parents in [Number] years, and I would be delighted to have them visit and spend time with me and my family. During their visit, they will be staying with me at my home. I will be fully responsible for their financial support, including accommodation, food, medical expenses, and any other necessary expenses during their stay in [Your Country]. I am employed as a [Your Occupation] at [Your Company] and earn [Your Annual Income]. I have attached copies of my [Your ID/Passport/Residence Permit] and recent pay stubs to this letter as proof of my financial stability. I assure you that my parents will return to their home country before the expiration of their visa. They have strong ties to their home country, including property and family. Thank you for considering their application. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Friend's Name] - Visitor Visa Application Dear Sir/Madam, I am writing this letter to invite my friend, [Friend's Name], born on [Date of Birth] and residing at [Friend's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. We have been friends for [Number] years and met [How you met]. The purpose of their visit is to [Reason for Visit, e.g., tourism, attend an event]. We plan to [Specific Activities]. During their stay, they will be staying with me at my residence. While [Friend's Name] is responsible for their own travel expenses, I will be providing accommodation and some meals during their stay. I am a [Your Occupation] at [Your Company/Organization]. I have attached a copy of my [Your ID/Passport/Residence Permit] to this letter. I am confident that [Friend's Name] will abide by all immigration laws and regulations and will return to their home country before the expiration of their visa. They have a stable job/life in their home country and have no intention of overstaying their visa. Thank you for your time and consideration. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. We are [Relationship]. The purpose of their visit is for [Reason for Visit, e.g., tourism, a special event]. During their visit, they will be staying at [Your Address - clarify if they are staying with you or at a hotel]. [Applicant's Name] is financially independent and will be responsible for covering their own travel expenses, accommodation, and other costs during their stay. They are employed as a [Applicant's Occupation] at [Applicant's Company] and have sufficient funds to support their visit. (Applicant is providing supporting documentation to this effect.) I will be providing assistance with [Specific assistance, e.g., airport pickup, local transportation] during their stay. I am a [Your Occupation] at [Your Company/Organization] and have been residing in [Your Country] for [Number] years. I am confident that [Applicant's Name] will abide by all immigration laws and regulations and will return to their home country before the expiration of their visa. Thank you for your time and consideration. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application - Attending [Event] Dear Sir/Madam, I am writing to invite [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date], to attend my [Relationship - e.g., wedding, graduation] on [Date of Event]. [Applicant's Name] is my [Relationship to Applicant]. It would mean a great deal to me to have [Applicant's Name] present at this special occasion. During their visit, they will be staying with me at my residence. I will be responsible for their accommodation and meals during their visit. I am a [Your Occupation] at [Your Company/Organization] and am a legal resident of [Your Country]. I have attached a copy of my [Your ID/Passport/Residence Permit]. I am confident that [Applicant's Name] will abide by all immigration laws and regulations and will return to their home country promptly after the event. Thank you for your time and consideration. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite my [Relationship], [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. The purpose of their visit is for [Reason for Visit]. Their planned itinerary is as follows: * [Start Date]: Arrival at [Airport Code], [Your City]. * [Date]: [Activity]. * [Date]: [Activity]. * [End Date]: Departure from [Airport Code], [Your City]. During their stay, they will be staying with me at my residence. I will be responsible for their accommodation and meals. I am employed as a [Your Occupation] at [Your Company/Organization] and have been a resident of [Your Country] for [Number] years. I am confident that [Applicant's Name] will abide by all immigration laws and regulations and will return to their home country before the expiration of their visa. Thank you for your consideration. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite [Applicant's Name], my [Relationship], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. The purpose of their visit is [Reason for visit]. They will be staying with me at my residence during their visit. I will provide accommodation and meals during their stay. [Applicant's Name] has strong ties to their home country. They [Describe ties – e.g., own a business, have a family, are enrolled in school, own property]. These ties ensure their return upon completion of their visit. I am a [Your Occupation] at [Your Company/Organization]. I am a legal resident of [Your Country]. I am confident that [Applicant's Name] will comply with all immigration regulations. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite my [Relationship], [Applicant's Name], born on [Date of Birth], residing at [Applicant's Address] to visit me in [Your City, Country] from [Start Date] to [End Date]. The purpose of their visit is to [State the reason]. During their visit, they will be staying with me at my residence. I will be providing accommodation for [Applicant's Name] during their stay. [Applicant's Name] will be responsible for covering their own travel expenses, meals (except those shared at my home), and personal spending. They have provided documentation to demonstrate their financial capacity. I am a [Your Occupation] at [Your Company/Organization] and am a legal resident of [Your Country]. I am confident that [Applicant's Name] will abide by all immigration laws and regulations and will return to their home country before the expiration of their visa. Thank you for your consideration. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite my [Relationship], [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date] for [Purpose of visit]. They will be staying at my residence and I will be responsible for their accommodation. I am a [Your Occupation] at [Your Company/Organization] and am a legal resident of [Your Country]. I am confident they will return home before their visa expires. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, This letter is to formally invite [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. [Applicant's Name] is my [Relationship], and we have known each other for [Number] years. The purpose of this visit is for [Reason for Visit]. During their stay, [Applicant's Name] will be residing with me at my home. I will be responsible for providing accommodation and meals during their visit. I work as a [Your Occupation] at [Your Company/Organization] and am a legal resident of [Your Country]. I am fully confident that [Applicant's Name] will respect all immigration laws and regulations during their visit and will return to their country of residence before their visa expires. Thank you for your time and consideration. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite my [Relationship], [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. The purpose of their visit is for [Reason for visit]. They will be staying with me at my residence. I will be providing their accommodation and meals during their visit. [Applicant's Name] is retired but receives a pension from [Source of Pension] which sufficiently covers their living expenses in their home country. They are also [State other relevant ties - e.g., own property, have family in their home country]. I am a [Your Occupation] at [Your Company/Organization] and am a legal resident of [Your Country]. I have attached proof of my residency. I am certain that [Applicant's Name] will return to their home country prior to the expiry of their visa. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite my [Relationship], [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. The purpose of this visit is for [State Reason for Visit]. During their stay, they will reside with me at my residence. I will be providing them with accommodation. My immigration status in [Your Country] is [Your Immigration Status - e.g., Permanent Resident, Citizen] as evidenced by the attached copy of my [Relevant Document - e.g., Permanent Resident Card, Passport]. I am currently employed as a [Your Occupation] at [Your Company/Organization]. I am confident that [Applicant's Name] will abide by all the immigration laws and will return to their home country before their visa expires. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite my [Relationship], [Applicant's Name], born on [Date of Birth], residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. The purpose of their visit is [State the reason for the visit]. During their visit, they will be staying at my residence. I will be responsible for their accommodation. I understand that there may be concerns regarding [Mention potential concern - e.g., Applicant's previous visa refusal, Applicant's unemployed status]. However, I would like to assure you that [Explain how the concern is addressed - e.g., the Applicant's circumstances have changed significantly since the previous refusal, the Applicant has strong family ties and financial support in their home country which ensures their return]. I am a [Your Occupation] at [Your Company/Organization] and I am a legal resident/citizen of [Your Country]. I am confident that [Applicant's Name] will abide by all immigration laws and regulations. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Family Name] Family - Visitor Visa Application Dear Sir/Madam, I am writing to invite my [Relationship], [Head of Family Name] (born on [Date of Birth]), his wife [Wife's Name] (born on [Date of Birth]) and their children [Children's Names and Dates of Birth], residing at [Family Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. The purpose of their visit is to [Reason for visit – e.g., family reunion, tourism]. They will all be staying with me at my residence during their visit. I will be fully responsible for their accommodation, meals and transportation during their stay in [Your Country]. I am employed as a [Your Occupation] at [Your Company] and earn [Your Annual Income]. I have attached copies of my [Your ID/Passport/Residence Permit] and recent pay stubs to this letter as proof of my financial stability. I assure you that the [Family Name] family will return to their home country before the expiration of their visas. They have strong ties to their home country, including [Mention relevant ties - e.g., property, business, family]. Thank you for your time and consideration. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite my [Relationship], [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], for a short visit to [Your City, Country] from [Start Date] to [End Date] (one week). The purpose of this brief visit is for [Reason for Visit - e.g., a short vacation, to attend a specific event]. They will be staying with me at my home during this time. I will be providing accommodation and meals during their stay. I am a [Your Occupation] at [Your Company/Organization] and have been a resident of [Your Country] for [Number] years. Due to the short duration of the visit and the applicant's strong ties to their home country [Mention relevant ties - e.g., job, family responsibilities], I am confident they will return before their visa expires. Thank you for your consideration. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite [Applicant's Name], my [Relationship], born on [Date of Birth], and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. The purpose of their visit is [Reason for Visit - e.g., tourism, visit family]. They will be staying with me at my residence during their visit. I will be responsible for their accommodation and meals. [Applicant's Name] is self-employed as a [Applicant's Occupation] and runs their own business, [Business Name]. They are providing supporting documentation regarding their business and financial stability. This business is a significant tie to their home country. I am a [Your Occupation] at [Your Company/Organization] and have been residing in [Your Country] for [Number] years. I am confident that [Applicant's Name] will abide by all immigration laws and regulations and will return to their home country before the expiration of their visa. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite my [Relationship], [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. The purpose of their visit is [Reason for visit]. During their visit, they will be staying with me at my residence. I am currently a student at [University/College Name], studying [Your Major]. I am providing proof of my enrollment. While my income is limited, I will be providing accommodation and some meals. [Applicant's Name] is financially responsible for the majority of their expenses during their visit. I am confident that [Applicant's Name] will abide by all immigration laws and regulations and will return to their home country before the expiration of their visa. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application Dear Sir/Madam, I am writing to invite my significant other, [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. We have been in a relationship for [Number] years. The purpose of their visit is to [Reason for Visit - e.g., spend time together, explore the city]. During their visit, they will be staying with me at my residence. I will be providing accommodation and some meals. [Applicant's Name] is financially independent and will be covering their own travel expenses. I am a [Your Occupation] at [Your Company/Organization] and am a legal resident of [Your Country]. I understand that visa applications for unmarried partners can sometimes face scrutiny. I want to assure you that our relationship is genuine and long-term. We maintain regular communication and have visited each other previously [If applicable]. [Applicant's Name] has strong ties to their home country [Mention ties] and intends to return before their visa expires. Thank you for your consideration. Sincerely, [Your Signature] [Your Typed Name]
[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [Date] [Visa Application Center/Embassy Name] [Address] Subject: Invitation Letter for [Applicant's Name] - Visitor Visa Application - Attending My Wedding Dear Sir/Madam, I am writing to invite my dear friend, [Applicant's Name], born on [Date of Birth] and residing at [Applicant's Address], to visit me in [Your City, Country] from [Start Date] to [End Date]. [Applicant's Name] and I have been close friends for [Number] years since we met at [How you met]. The primary purpose of their visit is to attend my wedding on [Date of Wedding]. It would mean a great deal to me to have them share this special day with me. I have attached a copy of the wedding invitation. During their visit, [Applicant's Name] will be staying with me at my residence. I will be providing accommodation and most meals. While I am helping with some expenses, they are financially stable and have adequate funds to cover their personal expenses and travel costs. They are self-employed as a [Applicant's Occupation] running their own business, [Business Name], which requires their return to their home country. I am a [Your Occupation] at [Your Company/Organization] and a legal resident of [Your Country]. I am certain that [Applicant's Name] will comply with all immigration laws and regulations and will return to their home country before their visa expires. They have strong ties to their home country due to their business and family obligations. Thank you for your time and consideration. Sincerely, [Your Signature] [Your Typed Name]
Crafting a compelling invitation letter is a vital step in helping your friend or family member obtain a visitor visa. By tailoring the letter to their specific circumstances, providing clear and honest information, and addressing potential concerns proactively, you can significantly improve their chances of a successful application. Always double-check the specific requirements of the embassy or consulate to ensure your letter meets all necessary criteria.