Mastering “To Whom It May Concern” Letter Format & Examples

The phrase “To Whom
It May Concern”
is a formal
salutation used when
the recipient’s name
is unknown. While
still acceptable, consider
alternatives if possible.

This article provides
guidance on effectively
using “To Whom
It May Concern”
along with practical
examples. We cover
proper formatting and
situations where it
remains appropriate.

Using a specific
name is always
preferable. Researching the
correct contact person
demonstrates initiative and
personalized communication. This
can significantly improve
your letter’s impact.

Letter Examples: “To Whom It May Concern”

Here are 11 example letter formats:

1. Sample Letter 1: Employment Verification

   To Whom It May Concern:

   I am writing to confirm that [Employee Name] was employed by [Company Name] from [Start Date] to [End Date] as a [Job Title]. Their performance was [Performance Description]. Please contact me if you require further information.

   Sincerely, [Your Name], [Your Title]

2. Sample Letter 2: Recommendation Letter

   To Whom It May Concern:

   It is with great pleasure that I recommend [Applicant Name] for [Position/Opportunity]. [He/She] is a [Positive Trait 1] and [Positive Trait 2] individual who consistently exceeded expectations in [Specific Situation]. I highly recommend [him/her] without reservation.

   Sincerely, [Your Name], [Your Title]

3. Sample Letter 3: General Inquiry

   To Whom It May Concern:

   I am writing to inquire about [Subject of Inquiry]. I would appreciate it if you could provide me with information regarding [Specific Question 1] and [Specific Question 2]. Thank you for your time and consideration.

   Sincerely, [Your Name]

4. Sample Letter 4: Request for Information

   To Whom It May Concern:

   I am writing to formally request information pertaining to [Subject of Request]. Specifically, I am interested in receiving [Specific Information 1] and [Specific Information 2]. Please let me know the process for obtaining this information.

   Sincerely, [Your Name]

5. Sample Letter 5: Complaint Letter

   To Whom It May Concern:

   I am writing to express my dissatisfaction with [Product/Service]. On [Date], I experienced [Problem Description]. I request that you [Desired Resolution]. I look forward to your prompt response.

   Sincerely, [Your Name]

6. Sample Letter 6: Thank You Letter

   To Whom It May Concern:

   I am writing to express my sincere gratitude for [Reason for Gratitude]. Your [Action] was greatly appreciated and had a significant impact on [Result]. Thank you again for your kindness and support.

   Sincerely, [Your Name]

7. Sample Letter 7: Letter of Introduction

   To Whom It May Concern:

   I am writing to introduce myself as [Your Name], [Your Title/Profession]. I have [Years of Experience] years of experience in [Industry]. I am particularly interested in [Area of Interest]. I hope to connect with you in the future.

   Sincerely, [Your Name]

8. Sample Letter 8: Apology Letter

   To Whom It May Concern:

   I am writing to sincerely apologize for [Reason for Apology]. I understand that my actions caused [Negative Consequence]. I take full responsibility for my mistake and will ensure that it does not happen again.

   Sincerely, [Your Name]

9. Sample Letter 9: Cover Letter (as last resort)

   To Whom It May Concern:

   I am writing to express my interest in the [Job Title] position advertised on [Platform]. My skills and experience align perfectly with the requirements of this role. I am eager to learn more about this opportunity.

   Sincerely, [Your Name]

10. Sample Letter 10: General Reference Request

    To Whom It May Concern:

    I am seeking a general reference. I have experience in [Skill 1] and [Skill 2]. I am looking for opportunities in [Industry]. I would appreciate your thoughts on my qualifications.

    Sincerely, [Your Name]

11. Sample Letter 11: Change of Address Notification

    To Whom It May Concern:

    This letter serves as notification of my address change. My previous address was [Old Address]. My new address is [New Address]. Please update your records accordingly.

    Sincerely, [Your Name]