A Letter of Authority is a document granting someone permission to act on your behalf. This is especially useful in cases where you are unable to represent yourself or manage certain affairs personally. The letter clearly outlines the scope and limitations of the authorization.
Common uses include authorizing someone to handle banking transactions, legal matters, or collect documents. A well-drafted letter ensures clarity, preventing misunderstandings and potential legal complications. Always consider consulting a legal professional for critical situations.
Proper documentation is vital. Include the grantor’s details, the attorney’s details, the specific powers granted, and the duration of the authority. Date and sign the document; witness signatures can further strengthen its validity in many jurisdictions.
Carefully consider the scope of authority you are granting. Limiting the powers can safeguard you from potential misuse. Regularly review the letter, especially if it’s valid for an extended period, ensuring that the terms still align with your needs.
Letter of Authority Samples
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[Your Name/Company Name]
[Your Address]
[Date]To Whom It May Concern:
I, [Your Name], hereby authorize [Agent’s Name] of [Agent’s Address] to act on my behalf regarding [Specific Matter, e.g., banking transactions for account ending in XXXX]. This authority is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name] -
[Your Name/Company Name]
[Your Address]
[Date]To Whom It May Concern:
I, [Your Name], authorize [Agent’s Name], address [Agent’s Address], to collect my documents related to [Document Type, e.g., medical records] from [Institution Name]. Valid until [End Date].
Sincerely,
[Your Signature]
[Your Typed Name] -
[Your Name/Company Name]
[Your Address]
[Date]To Whom It May Concern:
I, [Your Name], authorize [Agent’s Name], residing at [Agent’s Address], to represent me in discussions about [Specific Matter] with [Party Name]. Authority expires [End Date].
Sincerely,
[Your Signature]
[Your Typed Name] -
[Your Name/Company Name]
[Your Address]
[Date]To Whom It May Concern:
I, [Your Name], authorize [Agent’s Name] of [Agent’s Address] to sign contracts on my behalf related to [Contract type, e.g., leasing agreement] for property at [Property Address]. Valid until [End Date].
Sincerely,
[Your Signature]
[Your Typed Name] -
[Your Name/Company Name]
[Your Address]
[Date]To Whom It May Concern:
I, [Your Name], hereby authorize [Agent’s Name], residing at [Agent’s Address], to manage my stock portfolio held with [Brokerage Firm Name], account number [Account Number]. This authority is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name] -
[Your Company Name]
[Your Address]
[Date]To: [Client Name]
Subject: Authorization for [Employee Name] to Discuss Account Details
This letter confirms that [Employee Name], employee ID [Employee ID], is authorized to discuss all aspects of your account, [Account Number], with you and make necessary changes as instructed.
Sincerely,
[Your Signature]
[Your Name]
[Your Title] -
[Your Name/Company Name]
[Your Address]
[Date]To: [Bank Name]
Subject: Authorization for Banking Transactions
I, [Your Name], authorize [Agent’s Name] to deposit and withdraw funds from my account number [Account Number]. A copy of [Agent’s Name]‘s ID is attached. Authority valid until [Date].
Sincerely,
[Your Signature]
[Your Name] -
[Your Name/Company Name]
[Your Address]
[Date]To Whom It May Concern:
I, [Your Name], authorize [Agent’s Name] to represent me at the [Organization/Meeting] on [Date] regarding [Subject]. Contact details: [Agent’s Phone Number].
Sincerely,
[Your Signature]
[Your Name] -
[Your Company Name]
[Your Address]
[Date]To: [Shipping Company]
Subject: Authorization for Package Pickup
We authorize [Agent’s Name], ID [Agent’s ID], to pick up package tracking number [Tracking Number] addressed to [Recipient Name] at [Pickup Location].
Sincerely,
[Your Signature]
[Your Name]
[Your Title] -
[Your Name/Company Name]
[Your Address]
[Date]To: [Insurance Company]
Subject: Authorization to Discuss Policy
I, [Your Name], Policy Number [Policy Number], authorize [Agent’s Name] to discuss my insurance policy and make claims on my behalf. Valid until [Date].
Sincerely,
[Your Signature]
[Your Name] -
[Your Name]
[Your Address]
[Date]To: [Landlord Name]
Subject: Authorization to Collect Rent
I, [Your Name], landlord of the property at [Property Address], authorize [Agent’s Name] to collect rent from tenants on my behalf, starting [Date].
Sincerely,
[Your Signature]
[Your Name] -
[Your Law Firm]
[Your Address]
[Date]To: [Court Name]
Subject: Appearance on Behalf of Client
This letter confirms that [Lawyer’s Name] is authorized to represent [Client Name] in case number [Case Number] at the hearing scheduled for [Date].
Sincerely,
[Your Signature]
[Your Name] -
[Your Name]
[Your Address]
[Date]To: [Hospital Name]
Subject: Medical Records Release
I, [Your Name], date of birth [Date of Birth], authorize [Agent’s Name] to access and collect my medical records from your facility.
Sincerely,
[Your Signature]
[Your Name] -
[Your Business Name]
[Your Address]
[Date]To: [Supplier Name]
Subject: Purchase Order Authorization
We authorize [Employee Name] to create and submit purchase orders on behalf of [Your Business Name], up to a limit of [Dollar Amount] per order.
Sincerely,
[Your Signature]
[Your Name]
[Your Title] -
[Your Name]
[Your Address]
[Date]To: [DMV]
Subject: Vehicle Registration
I, [Your Name], authorize [Agent’s Name] to register my vehicle, VIN [Vehicle Identification Number], on my behalf.
Sincerely,
[Your Signature]
[Your Name] -
[Your Company Name]
[Your Address]
[Date]To: [Property Management]
Subject: Maintenance Request Authorization
This letter authorizes [Tenant Name], residing at [Property Address], to submit maintenance requests for the aforementioned property on my behalf.
Sincerely,
[Your Signature]
[Your Name] -
[Your Name]
[Your Address]
[Date]To: [IRS]
Subject: Tax Information Authorization
I, [Your Name], authorize [Accountant Name] to access my tax information and represent me before the IRS regarding my tax return for the year [Tax Year].
Sincerely,
[Your Signature]
[Your Name] -
[Your Name]
[Your Address]
[Date]To: [Credit Bureau]
Subject: Credit Report Dispute Authorization
I, [Your Name], authorize [Credit Repair Company Name] to dispute inaccuracies on my credit report with your bureau on my behalf.
Sincerely,
[Your Signature]
[Your Name] -
[Company Name]
[Address]
[Date]Subject: Travel Authorization Letter
This letter authorizes [Employee Name] to travel on company business.
Details: [Trip Dates], [Destination]. For official [Task Details].
Sincerely,
[Manager Name]
[Designation]
Letters of Authority are versatile tools. Using the correct sample and tailoring it is key. Always prioritize clarity and consider the specific situation. Seeking professional advice, if uncertain, safeguards interests.