Writing a strong invitation letter is crucial when someone applies for a US visit visa. This letter clarifies the purpose of the visit, your relationship to the applicant, and your willingness to host them. It provides the consular officer with essential context and increases the chances of visa approval.
A well-crafted invitation letter should include the inviter’s full name, address, contact information, and immigration status in the US. It also needs to detail the visitor’s full name, date of birth, passport number, and planned dates of stay. Including details about financial support is also very important.
Financial support details demonstrate to the US Embassy or Consulate the ability of either the visitor or the host to cover the expenses. It shows that the visitor is not likely to overstay and become a burden to the US government. Specific amounts are less important than clarity.
Remember to keep the letter concise, truthful, and professional. Proofread carefully before sending. A clear and honest invitation letter is a vital part of a successful US visit visa application. Providing supporting documents, like bank statements, helps solidify the claim.
Letter of Invitation Samples
Sample 1: Simple Invitation
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Letter of Invitation for [Visitor’s Full Name] – Visa Application
Dear Visa Officer,
I am writing to invite my [Relationship, e.g., mother] [Visitor’s Full Name], born on [Date of Birth], passport number [Passport Number], to visit me in the United States. She resides at [Visitor’s Address].
The purpose of her visit is for [Reason for Visit, e.g., tourism and to spend time with family]. She plans to stay from [Start Date] to [End Date]. I will be responsible for her accommodation during her visit.
[Optional: I will also provide financial support for her trip, covering expenses such as food and local transportation.] [Or: My mother has sufficient funds to cover her expenses during the trip.]
I am a legal resident/citizen of the United States, residing at the above address. A copy of my [Green Card/US Passport] is attached for your reference.
Thank you for considering her visa application.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Detailed Itinerary
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for US Visit Visa – [Visitor’s Full Name]
Dear Visa Officer,
I am writing this letter to support the visa application of my [Relationship, e.g., brother], [Visitor’s Full Name], passport number [Passport Number], born on [Date of Birth]. He currently lives at [Visitor’s Address].
My brother intends to visit me in the United States for a period of [Number] weeks, from [Start Date] to [End Date]. During his stay, we plan to [List Activities, e.g., visit national parks, explore local attractions, and attend a family gathering].
We have planned the following itinerary:
* [Date]: Arrival at [Airport] and transfer to my home.
* [Date]: Visit [Attraction].
* [Date]: [Activity].
* [Date]: Departure from [Airport].
I will be providing accommodation and meals for my brother during his stay. [Optional: I will also assist with his transportation and entertainment expenses.] He will be staying with me at the address listed above.
I am a [Your Immigration Status, e.g., US Citizen] and have been living in the US for [Number] years. Proof of my status is attached to this letter.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Focusing on Return
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Visa Invitation – [Visitor’s Full Name]
Dear Visa Officer,
I am [Your Full Name], a [Your Immigration Status, e.g., US Citizen] residing at [Your Address]. I am writing to invite my [Relationship, e.g., aunt], [Visitor’s Full Name], born [Date of Birth], passport number [Passport Number], to visit me in the USA.
The purpose of her visit is purely for tourism and family time. She plans to stay from [Start Date] to [End Date]. I will provide accommodation. [She will also enjoy seeing the local sights].
[Visitor’s Full Name] has strong ties to her home country, including [List Ties, e.g., a stable job, property ownership, family responsibilities]. She intends to return to [Country] upon the completion of her visit. She has [list property].
I can provide financial support if needed, but she has access to funds. I am [Occupation] for [Company] and can supply proof of income.
Please grant her visa. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Emphasizing Good Faith
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Letter of Invitation for [Visitor’s Full Name]’s USA Visa Application
Dear Visa Officer,
This letter is to invite [Visitor’s Full Name], born [Date of Birth] with passport [Passport Number], to stay with me from [Start Date] to [End Date]. She is my [Relationship, e.g., Cousin] and currently resides at [Visitor’s Address].
[Visitor’s Name] is coming to visit and see US landmarks. We plan to visit [List places and activities]. I will pay for her housing needs during her entire stay here.
I hold the status of [Your immigration Status, e.g., Citizen]. I have been a law-abiding resident of this country for [Number] years. You can be sure she will also follow all the regulations during her stay.
I trust you will look at this application favorably. Please feel free to contact me if you need any additional data.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Stating the Relationship
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Support for [Visitor’s Full Name] Visa
Dear Visa Officer,
My name is [Your Full Name], and I am a permanent resident of the United States. I am writing to request your approval of a tourist visa for my [Relationship, e.g., Grandchild], [Visitor’s Full Name], born [Date of Birth], passport number [Passport Number]. [He or She] will visit me from [Start Date] to [End Date].
My grandchild wants to see me. We are close. We plan to see sights near my home as well, with some local tours. I will provide a safe place for [Visitor’s Full Name] during [His or Her] visit.
I am willing to assist with [His or Her] transport and other needs. I hold the status of [Your Immigration Status, e.g., Green card Holder], copy attached. I have lived here for 20 years.
Thank you for considering this invitation. Please feel free to contact me if you require further data.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Student Invitation
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: [Visitor’s Full Name] Visit Visa Support
Dear Visa Officer,
I am a full-time student ([Program]) at [University]. This letter is written for my [Relationship, e.g., wife], [Visitor’s Full Name], DOB [Date of Birth], passport [Passport Number]. She will see me for a short trip to see my campus.
She hopes to visit me during my study break. Her dates are [Start Date] to [End Date]. I have funds to take care of her costs. She is a [Job Title] with ties back home.
I confirm my student status with the documents given. A copy of her job letter is attached. I look forward to showing her around campus and the city.
Thank you for processing her visa.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Business Purpose
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Support For Business Visa – [Visitor’s Full Name]
Dear Visa Officer,
As the manager of [Company], I write on behalf of [Visitor’s Full Name], [Job Title] at [Company]. [He/She] (born [Date of Birth], passport [Passport Number]) will travel for talks.
We want [Visitor’s Full Name] to visit to discuss [Topic]. This visit is from [Start Date] to [End Date]. [He/She] will stay at our corporate apartment and we will support costs. I have proof to verify this.
[He/She] is a valued employee with strong ties to [Country] and return at the end of trip is assured. I have given details on our business dealings with [company from the Country]. I know the trip will boost both companies.
I appreciate a quick processing of this visa.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Medical Needs Visit
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation to [Visitor’s Full Name] for Health Reasons
Dear Visa Officer,
I am [Your Full Name]. I write for my [Relationship, e.g., Father] [Visitor’s Full Name]. His DOB is [Date of Birth], and passport [Passport Number]. We need him to come get treatment at [Hospital].
My father needs medical attention for [Medical Condition]. He plans to be here from [Start Date] until [End Date] for said medical care. I will supply home and help for him. I will be responsible for him after his medical care.
We have attached medical reports and a letter from [Doctor’s Name]. Also, data showing my ability to help with this is attached.
I hope you can help with this vital request.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Wedding Attendance Invitation
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation for [Visitor’s Full Name] to Wedding
Dear Visa Officer,
I am inviting [Visitor’s Full Name], born [Date of Birth], Passport [Passport Number], to my wedding on [Wedding Date]. She is my [Relationship, e.g., Sister] and will stay from [Start Date] to [End Date].
The wedding is at [Venue]. It would mean a lot if my sister could join us for this special occasion. I will provide her with accommodation during her visit.
I have included a copy of my wedding invitation. She is employed at [Company] and is ready to go home once my wedding concludes.
Thank you for considering her application. I’m grateful.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Graduation Ceremony Invitation
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation for [Visitor’s Full Name] – Graduation
Dear Visa Officer,
I am [Your Full Name], and I am requesting a visa for [Visitor’s Full Name], my [Relationship, e.g., Parent], born [Date of Birth], passport [Passport Number], to attend my graduation from [University] on [Graduation Date]. Her stay is from [Start Date] to [End Date].
It would be wonderful if my parent could see my graduation in person. I’ll handle all of her needs while she visits. I am a [Study Level] in [Major].
I have attached my graduation details and school records for your use. She has every intention of returning to her home at the end of our graduation celebration.
Please feel free to contact me if required.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Retirement Celebration Invitation
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation for Retirement Party- [Visitor’s Full Name]
Dear Visa Officer,
I am hosting a party to honor my retirement. I am inviting my [Relationship, e.g., Cousin], [Visitor’s Full Name], born [Date of Birth], Passport [Passport Number] to visit. She hopes to stay from [Start Date] to [End Date].
The retirement party will be at [Location] on [Date]. Her presence at this big day would make the day even better. I can support her during her visit as well.
I included details of the party and my identity status. Her ties back home are secure, and I know she will return. I retired from [employer].
Thank you for your attention and possible approval.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Sibling Birthday Party Invitation
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Party Invitation for [Visitor’s Full Name] – Visit
Dear Visa Officer,
I want to invite my [Relationship, e.g., Brother], [Visitor’s Full Name] , passport [Passport Number], DOB [Date of Birth] for a Birthday celebration. The stay would be [Start Date] to [End Date].
My Birthday is on [Date]. Having my sibling with me here is a big request for me. I can support his stay during that visit, plus cover expenses for all his basic needs.
I have enclosed details on my identity and ties here in the US. [Visitor’s Full Name] has a stable job as [job title] in their nation, copy of that attached, this guarantees return.
Thanks for giving this your time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Holiday Visit Invitation
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation for Holiday – [Visitor’s Full Name]
Dear Visa Officer,
I invite my [Relationship, e.g., Uncle] [Visitor’s Full Name], birthday [Date of Birth], document [Passport Number] to come for the Holidays. Dates are [Start Date] to [End Date]. I know he desires time here.
We cherish having family over during the Holiday period. We will happily pay for his rooms, food, and travel. I am [Your Job] and can verify my earnings.
I’ve provided data on what shows my legal residency. He has strong job ties in [Home Nation], and will be coming back. I verify I will be legally responsible during his stay.
Thanks for your time and quick feedback.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Friend visiting.
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
US Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation for [Visitor’s Full Name] – Friend.
Dear Visa Officer,
I extend this letter to have [Visitor’s Full Name], birthday [Date of Birth], document [Passport Number] be able to see me in the States as a guest. I would love to catch up with my [Relationship, e.g., friend] and catch up over memories from back then during the dates from [Start Date] to [End Date]. He would love to stay with me.
I cherish having [Visitor’s Full Name] meet and stay here in the States and catch up, as well as see different locations in the local area. I’ll gladly pay for all accommodations. I hold a certificate from [Organization] and this will show my earnings.
I’ve provided data to prove my residency. [Visitor’s Full Name] has very strong job ties, and is looking to come back. I verify I will be legally responsible during his stay.
Thanks for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
These sample invitation letters provide a starting point for crafting your own. Remember to tailor the letter to your specific circumstances and relationship with the applicant. Honesty, clarity, and detailed information are key to a successful visa application. Always include supporting documents to strengthen your claims.