A request letter serves a number of purposes. Use words well. Know the audience. Follow rules now.
Writing is vital. Good ones compel action. Bad ones are ignored. Learn more further.
Consider your tone. Be polite, always. Explain your needs. Be clear, certain.
Always revise well. Proofread for errors. Ensure easy read. Edit, always, then!
Letter of Request Samples
Sample 1: Request for Information
[Your Name/Organization Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email]
[Your Phone Number]
[Date]
[Recipient Name/Organization Name]
[Recipient Address]
[Recipient City, State, Zip Code]
Subject: Request for Information Regarding [Specific Topic]
Dear [Recipient Name],
I am writing to request information regarding [specific topic]. I am particularly interested in [specific details or aspects].
This information will be used for [brief explanation of purpose]. I would appreciate it if you could provide me with [requested documents or information] by [desired date].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Sample 2: Request for Permission
[Your Name/Organization Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email]
[Your Phone Number]
[Date]
[Recipient Name/Organization Name]
[Recipient Address]
[Recipient City, State, Zip Code]
Subject: Request for Permission to [Specific Action]
Dear [Recipient Name],
I am writing to request your permission to [clearly state the action you are requesting permission for]. This involves [briefly explain the details of the action and any potential impact].
The reason for this request is [clearly explain the reason for needing permission]. We will ensure that [mention any steps you will take to minimize disruption or ensure safety].
We would like to proceed with this on [proposed date]. Please let me know if you have any questions or concerns. Thank you for considering my request.
Sincerely,
[Your Name]
Sample 3: Request for Donation
[Your Name/Organization Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email]
[Your Phone Number]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient City, State, Zip Code]
Subject: Request for Donation to Support [Cause/Organization]
Dear [Recipient Name],
We are writing to you today to request your support for [Cause/Organization Name]. Our organization is dedicated to [briefly explain the organization’s mission].
We are currently working on [mention a specific project or initiative]. Your generous donation will help us to [explain how the donation will be used and its impact].
Any amount you can contribute will make a difference. You can donate online at [website address] or by sending a check to the address above. Thank you for your consideration and support.
Sincerely,
[Your Name]
Sample 4: Request for Meeting
[Your Name/Organization Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email]
[Your Phone Number]
[Date]
[Recipient Name/Organization Name]
[Recipient Address]
[Recipient City, State, Zip Code]
Subject: Request for Meeting Regarding [Topic]
Dear [Recipient Name],
I am writing to request a meeting with you to discuss [briefly state the topic of the meeting]. I believe this discussion would be beneficial for [explain why the meeting is important].
I am available to meet on [list a few possible dates and times]. Please let me know which time works best for you. The meeting would likely last approximately [estimated duration].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Sample 5: Request for Reference
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email]
[Your Phone Number]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient City, State, Zip Code]
Subject: Request for Letter of Recommendation
Dear [Recipient Name],
I am writing to request a letter of recommendation from you in support of my application for [position or program]. The deadline for submission is [date].
As you know, I worked/studied under your guidance as [explain your relationship and the timeframe]. I believe your insights into my [mention relevant skills or qualities] would be invaluable to my application.
I have attached my resume and a brief statement of purpose for your review. Please let me know if you are able to write a letter on my behalf. Thank you for your time and consideration.
Sincerely,
[Your Name]
In conclusion, letter writing needs focus. Make clear all needs. Be always polite. Respect and courtesy counts.