Crafting a resignation letter can feel daunting. You want to be professional and leave on good terms, even if you’re excited to move on. The goal is to provide sufficient notice, express gratitude, and maintain positive relationships for future references. These 14 samples cater to various situations, from simple notices to more detailed explanations.
Choosing the right resignation letter format is crucial. A formal letter is appropriate for most situations, especially when addressing senior management. A simple resignation letter is suitable when you have a good relationship with your manager and have already discussed your departure. Consider adding a personal touch to show appreciation for your time with the company.
These templates serve as a guide. Remember to personalize them with your specific details and experiences. Ensure all information is accurate and reflects your genuine feelings. Proofread carefully before submitting to avoid any errors. Goodbyes are important in business!
A detailed and thoughtful resignation letter strengthens your professional brand. It allows you to control the narrative of your departure and helps maintain a positive relationship with your former employer. Consider each resignation sample and what best reflects your specific circumstances.
14 Resignation Letter Samples:
Sample 1: Simple Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to work here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Formal Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective two weeks from today, [Your Last Day of Employment].
I am grateful for the opportunities I have been given during my time at [Company Name]. I have learned a great deal and appreciate the support I have received.
Please let me know if there is anything I can do to assist with the transition.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation Letter with Reason
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I am resigning to pursue [Briefly State Reason, e.g., a new career opportunity, further education]. I appreciate the opportunities I have had here and wish you and the company all the best in the future.
Please let me know if I can assist in any way during this transition.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Resignation Letter with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my resignation from my role as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I am incredibly grateful for the opportunities and experiences I have gained during my time at [Company Name]. I especially appreciate [Mention a Specific Positive Experience or Opportunity].
Thank you for your support and guidance. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Resignation Letter – Moving to a new role
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I will be resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I have accepted a role that is a great next step for me. I thank you for the opportunity to grow while at [Company Name].
I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation Letter – Leaving due to family reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this as notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I am resigning to focus on family matters. I truly enjoyed my time at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Resignation Letter – More Detailed
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to formally inform you of my decision to resign from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment], providing you with [Number] weeks' notice, as per my contract.
During my time here, I have particularly enjoyed [mention 1-2 specific projects or experiences]. I am grateful for the opportunities I've had to [mention skills learned or developed].
To ensure a smooth transition, I am happy to assist in training my replacement and documenting my current projects. Please let me know how I can best support the team during this period.
I wish you and [Company Name] all the best for the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation Letter – Entry Level Employee
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Thank you for giving me the opportunity to start my career here. I learned a lot.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Resignation Letter – Mentioning Future Success
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation Letter – Short and Sweet
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to resign from my position as [Your Job Title], effective [Your Last Day of Employment]. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation Letter – Moving out of State
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
My family and I will be relocating out of state, which has prompted this change. I appreciate the experiences I've gained at the company.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation Letter – Changing Careers
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I will be transitioning into a new career field. I wish you the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Resignation Letter – Returning to Education
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I will be returning to school. Thank you for everything.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Resignation Letter – Addressing Difficult Circumstances (Use with Caution)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
While I have appreciated some aspects of my employment here, certain circumstances have led me to this decision. I wish you the best in resolving these issues for future employees.
Sincerely,
[Your Signature]
[Your Typed Name]
Choosing the right resignation letter depends on your relationship with your employer and your reasons for leaving. Always maintain professionalism and express gratitude when possible. Using these samples as a starting point ensures a smooth and respectful departure.