Retirement Letter: Samples & Templates for a Smooth Transition

Sample 1: Simple and Direct

                
                [Your Name]
                [Your Address]
                [Your Phone Number]
                [Your Email Address]

                [Date]

                [Employer's Name]
                [Employer's Title]
                [Company Name]
                [Company Address]

                Dear [Employer's Name],

                Please accept this letter as notification that I will be retiring from my position as [Your Job Title] at [Company Name], effective [Your Retirement Date].

                I have enjoyed my time at [Company Name] and appreciate the opportunities I have been given.

                Thank you for your support.

                Sincerely,
                [Your Signature]
                [Your Typed Name]
                
            

Sample 2: Formal with Gratitude

                
                [Your Name]
                [Your Address]
                [Date]

                [Manager's Name]
                [Manager's Title]
                [Company Name]
                [Company Address]

                Dear [Manager's Name],

                I am writing to inform you of my decision to retire from [Company Name] effective [Your Retirement Date].  This was not an easy decision, and I have given it much thought.

                I am incredibly grateful for the opportunities I have had during my [Number] years with the company.  I have learned and grown significantly, and I value the relationships I have built with my colleagues.

                I am willing to assist in the transition process in any way I can.  Please let me know if there is anything I can do to help train my replacement or document my processes.

                Thank you again for everything.

                Sincerely,
                [Your Signature]
                [Your Typed Name]
                
            

Sample 3: A little more personal

                
                [Your Name]
                [Your Address]
                [Date]

                [Manager's Name]
                [Manager's Title]
                [Company Name]
                [Company Address]

                Dear [Manager's Name],

                After much consideration, I have decided to retire from my role as [Your Job Title] at [Company Name], effective [Your Retirement Date].

                I am grateful for the experiences and opportunities I've had here. I've truly enjoyed my time working with such a talented and dedicated team.

                I wish you and [Company Name] all the best in the future and am happy to help in any way to ensure a smooth transition. Please let me know what I can do.

                Thank you,
                [Your Signature]
                [Your Typed Name]
                
            

Sample 4: Concise and professional

                
                [Your Name]
                [Your Address]
                [Date]

                [HR Department]
                [Company Name]
                [Company Address]

                Dear HR Department,

                This letter is to formally notify you of my retirement from [Company Name]. My last day of employment will be [Your Retirement Date].

                Thank you for the opportunity to have worked here for [Number] years.

                Sincerely,
                [Your Signature]
                [Your Typed Name]
                
            

Sample 5: Focus on the future and assistance

                
                [Your Name]
                [Your Address]
                [Date]

                [Manager's Name]
                [Manager's Title]
                [Company Name]
                [Company Address]

                Dear [Manager's Name],

                Please accept this as official notification of my retirement from [Company Name], effective [Your Retirement Date]. I'm looking forward to this next chapter.

                I'm happy to assist in the transition process and to train my replacement, if needed. Please let me know how I can best help.

                Thank you for the many years of opportunity.

                Sincerely,
                [Your Signature]
                [Your Typed Name]
                
            

Sample 6: More detailed transition offer

                
                [Your Name]
                [Your Address]
                [Date]

                [Manager's Name]
                [Manager's Title]
                [Company Name]
                [Company Address]

                Dear [Manager's Name],

                I am writing to inform you that I will be retiring from [Company Name] on [Your Retirement Date].

                During my final weeks, I'd be happy to assist in any way possible to ensure a smooth transition, including documenting key processes, assisting in training my replacement, and answering any questions.

                Thank you for the opportunity to work here.

                Best regards,
                [Your Signature]
                [Your Typed Name]
                
            

Sample 7: Expressing Excitement for Retirement

                
                [Your Name]
                [Your Address]
                [Date]

                [Manager's Name]
                [Manager's Title]
                [Company Name]
                [Company Address]

                Dear [Manager's Name],

                I am writing to let you know that I am retiring from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Retirement Date].  I am excited about this next chapter in my life!

                I appreciate the opportunities and experiences I've gained during my time here. I am happy to help in any way possible to make this transition seamless.

                Thank you for everything.

                Sincerely,
                [Your Signature]
                [Your Typed Name]