Effective Letter Rejection Samples: Saying No Professionally

by

Rejecting a candidate, proposal, or request requires tact and professionalism. A well-written rejection letter maintains a positive relationship and avoids potential misunderstandings. Our sample letter collection provides you with a range of appropriate rejection examples.

These templates cover various scenarios, from job applications to business proposals. Each sample demonstrates how to deliver the news while showing gratitude for the applicant’s or proposer’s efforts. Remember to tailor these examples to your specific situation.

Effective rejection letters offer brief, polite explanations without excessive detail. Focus on the qualifications or criteria and why, unfortunately, the recipient was not selected. Avoid language that could be misinterpreted or lead to future disputes. Be professional in rejection.

Remember to always thank the individual or company for their time and interest. A positive closing can leave the door open for potential future collaborations, if appropriate. Select the ideal rejection letter with the samples below.

Rejection Letter Samples

Here are 25 letter rejection samples:

  1. Sample 1: Job Application Rejection (Entry-Level)

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the Entry-Level position at Company Name and for taking the time to interview with our team.

    While your qualifications were impressive, we have decided to move forward with other candidates whose experience and skills more closely align with the specific requirements of this role.

    We appreciate your interest in our company and wish you the best of luck in your job search.

    Sincerely,

    Your Name

  2. Sample 2: Job Application Rejection (Mid-Level)

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the Mid-Level position at Company Name and for taking the time to interview with our team.

    While your qualifications were impressive, we have decided to move forward with other candidates whose experience and skills more closely align with the specific requirements of this role.

    We appreciate your interest in our company and wish you the best of luck in your job search.

    Sincerely,

    Your Name

  3. Sample 3: Job Application Rejection (Senior-Level)

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the Senior-Level position at Company Name and for taking the time to interview with our team.

    While your qualifications were impressive, we have decided to move forward with other candidates whose experience and skills more closely align with the specific requirements of this role.

    We appreciate your interest in our company and wish you the best of luck in your job search.

    Sincerely,

    Your Name

  4. Sample 4: Proposal Rejection (Business)

    Date

    Company Name

    Company Address

    Dear Contact Person,

    Thank you for submitting your proposal to Company Name. We appreciate the time and effort you put into developing it.

    After careful consideration, we have decided not to move forward with your proposal at this time. Other proposals aligned more closely with our current needs and strategic priorities.

    We wish you success in your future endeavors.

    Sincerely,

    Your Name

  5. Sample 5: Event Proposal Rejection

    Date

    Company Name

    Company Address

    Dear Contact Person,

    Thank you for submitting your proposal to Company Name. We appreciate the time and effort you put into developing it.

    After careful consideration, we have decided not to move forward with your proposal at this time. Other proposals aligned more closely with our current needs and strategic priorities.

    We wish you success in your future endeavors.

    Sincerely,

    Your Name

  6. Sample 6: Project Proposal Rejection

    Date

    Company Name

    Company Address

    Dear Contact Person,

    Thank you for submitting your proposal to Company Name. We appreciate the time and effort you put into developing it.

    After careful consideration, we have decided not to move forward with your proposal at this time. Other proposals aligned more closely with our current needs and strategic priorities.

    We wish you success in your future endeavors.

    Sincerely,

    Your Name

  7. Sample 7: Request Rejection (General)

    Date

    Name of Requester

    Requester Address

    Dear Name of Requester,

    Thank you for your request.

    Unfortunately, we are unable to fulfill your request at this time.

    We appreciate your understanding.

    Sincerely,

    Your Name

  8. Sample 8: Funding Request Rejection

    Date

    Name of Requester

    Requester Address

    Dear Name of Requester,

    Thank you for your request.

    Unfortunately, we are unable to fulfill your request at this time.

    We appreciate your understanding.

    Sincerely,

    Your Name

  9. Sample 9: Information Request Rejection

    Date

    Name of Requester

    Requester Address

    Dear Name of Requester,

    Thank you for your request.

    Unfortunately, we are unable to fulfill your request at this time.

    We appreciate your understanding.

    Sincerely,

    Your Name

  10. Sample 10: Manuscript Rejection (Publishing)

    Date

    Author Name

    Author Address

    Dear Author Name,

    Thank you for submitting your manuscript, Manuscript Title, to Publishing House.

    After careful review, we have decided that it is not a good fit for our current publishing program.

    We wish you the best of luck in finding a publisher for your work.

    Sincerely,

    Your Name

  11. Sample 11: Book Rejection

    Date

    Author Name

    Author Address

    Dear Author Name,

    Thank you for submitting your manuscript, Manuscript Title, to Publishing House.

    After careful review, we have decided that it is not a good fit for our current publishing program.

    We wish you the best of luck in finding a publisher for your work.

    Sincerely,

    Your Name

  12. Sample 12: Article Rejection

    Date

    Author Name

    Author Address

    Dear Author Name,

    Thank you for submitting your manuscript, Manuscript Title, to Publishing House.

    After careful review, we have decided that it is not a good fit for our current publishing program.

    We wish you the best of luck in finding a publisher for your work.

    Sincerely,

    Your Name

  13. Sample 13: Scholarship Application Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the scholarship.

    We regret to inform you that your application was not selected.

    We wish you the best of luck in your academic pursuits.

    Sincerely,

    Your Name

  14. Sample 14: Award Nomination Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the award.

    We regret to inform you that your application was not selected.

    We wish you the best of luck in your endeavors.

    Sincerely,

    Your Name

  15. Sample 15: Membership Application Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in membership.

    We regret to inform you that your application was not selected.

    We wish you the best of luck in your endeavors.

    Sincerely,

    Your Name

  16. Sample 16: Grant Application Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the grant.

    We regret to inform you that your application was not selected.

    We wish you the best of luck in your endeavors.

    Sincerely,

    Your Name

  17. Sample 17: Volunteer Application Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in volunteering.

    We regret to inform you that your application was not selected.

    We appreciate your interest.

    Sincerely,

    Your Name

  18. Sample 18: Internship Application Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in interning.

    We regret to inform you that your application was not selected.

    We appreciate your interest.

    Sincerely,

    Your Name

  19. Sample 19: Loan Application Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the loan.

    We regret to inform you that your application was not selected.

    We appreciate your interest.

    Sincerely,

    Your Name

  20. Sample 20: Rental Application Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the rental.

    We regret to inform you that your application was not selected.

    We appreciate your interest.

    Sincerely,

    Your Name

  21. Sample 21: Insurance Claim Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the Insurance Claim.

    We regret to inform you that your application was not selected.

    We appreciate your interest.

    Sincerely,

    Your Name

  22. Sample 22: Credit Card Application Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the Credit Card Application.

    We regret to inform you that your application was not selected.

    We appreciate your interest.

    Sincerely,

    Your Name

  23. Sample 23: Product Return Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the Product Return.

    We regret to inform you that your application was not selected.

    We appreciate your interest.

    Sincerely,

    Your Name

  24. Sample 24: Service Request Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the Service Request.

    We regret to inform you that your application was not selected.

    We appreciate your interest.

    Sincerely,

    Your Name

  25. Sample 25: Media Pitch Rejection

    Date

    Applicant Name

    Applicant Address

    Dear Applicant Name,

    Thank you for your interest in the Media Pitch.

    We regret to inform you that your application was not selected.

    We appreciate your interest.

    Sincerely,

    Your Name

Crafting a rejection letter doesn’t have to be a daunting task. These examples provide a solid foundation for creating professional and courteous responses. Remember to personalize each letter to reflect the specific situation and maintain a positive tone. A respectful rejection leaves a lasting impression.

Letter of Representation: Sample & Template

Letter Request Samples: Templates & Examples for All Needs

Leave a Comment