Leaving a job requires careful planning, and a well-crafted resignation letter is a crucial part of that process. A professional resignation letter not only serves as formal notification to your employer but also helps maintain positive relationships for future references and networking opportunities. It’s essential to be clear, concise, and maintain a respectful tone throughout your letter, regardless of the circumstances surrounding your departure. This will ensure a smoother transition for both you and your employer.
This article provides a collection of 22 professional resignation letter samples tailored for various situations. These samples offer different tones and levels of detail, allowing you to adapt them to your specific needs. From expressing gratitude to outlining your last day of employment and offering assistance with the transition, these examples will guide you in creating a polished and effective resignation letter. Remember to always proofread your letter carefully before submitting it to avoid any errors.
Professional Resignation Letter Samples
Here are 22 resignation letter samples catering to diverse employment scenarios:
Sample 1: Standard Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day of Employment].
Thank you for the opportunity to work at [Company Name]. I have gained valuable experience during my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I am grateful for the opportunities and experiences I have gained during my time at [Company Name]. I have learned a great deal and appreciate the support I have received from you and my colleagues.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation with Transition Assistance
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to formally advise you that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
I am committed to ensuring a smooth transition during my departure. I am happy to assist in training my replacement and documenting my current projects.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Resignation due to New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day of Employment]. I have accepted a position with another company that aligns more closely with my long-term career goals.
I appreciate the opportunities I’ve had here and wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Resignation – Short Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. I understand this is short notice and apologize for any inconvenience it may cause. [Briefly and professionally explain the reason for short notice, if comfortable doing so].
I am willing to assist in any way possible to ensure a smooth transition during this time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation – Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to formally advise you of my resignation from the position of [Your Position] at [Company Name], effective [Your Last Day of Employment]. This decision is due to personal reasons that require my full attention.
I appreciate the opportunities I’ve had at [Company Name] and wish the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Resignation – Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment]. My family and I are relocating to [New Location] and I will be seeking new opportunities there.
Thank you for the opportunity to work at [Company Name]. I’ve enjoyed my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation – Dissatisfaction (Use with Caution!)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment]. While I appreciate the opportunity to have worked here, unfortunately, the role has not met my expectations [or Briefly state a professional, non-accusatory reason. For example: the company culture does not align with my values].
I wish you and [Company Name] success in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Note: Use this sample carefully. Focus on your own experience rather than blaming others. Consider if this approach is beneficial for your career in the long run. It’s generally safer to keep the reason vague or focus on a new opportunity.
Sample 9: Resignation – Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. This decision is due to health reasons that require me to take a leave of absence.
I appreciate the support I’ve received from you and my colleagues. I wish [Company Name] all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation – Career Change
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment]. I have decided to pursue a career change that requires me to leave this role.
Thank you for the opportunities and experiences I have gained during my time at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation – Retirement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my retirement from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I am incredibly grateful for the many years I’ve spent at [Company Name] and the relationships I’ve built. I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation – Return to School
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment]. I have made the decision to return to school to further my education.
I appreciate the experience I gained while working here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Resignation – Contract Ending
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to formally advise you that I will not be renewing my contract as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day of Employment], coinciding with the contract’s end date.
Thank you for the opportunity to work at [Company Name] during this contract period. I’ve learned a great deal.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Resignation – Internship
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am completing my internship as [Your Position] with [Company Name], effective [Your Last Day of Employment].
Thank you for providing me with this valuable learning experience. I have greatly benefited from my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Resignation – Salary Dispute (Use with Caution!)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. Despite recent discussions, we have been unable to reach a mutually agreeable resolution regarding my compensation, which has led to my decision to seek other opportunities.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Note: As with dissatisfaction, use this sample with extreme caution. Consider if a direct conversation or HR intervention is possible before resorting to resignation. Maintain a professional and respectful tone.
Sample 16: Resignation – Management Style (Use with Extreme Caution!)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment]. Due to differences in management style, I feel that my career goals would be better served elsewhere.
I appreciate the opportunity to have worked at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Note: This is a highly sensitive reason for resignation. It’s almost always better to avoid being this specific. Consider framing it as a search for a better cultural fit or alignment of values. This type of letter can easily burn bridges. Proceed with extreme caution!
Sample 17: Resignation – Without Specifying a Reason
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to formally advise you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I appreciate the opportunity to have worked at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Resignation – Government Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Government Agency]
[Agency Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] with [Government Agency], effective [Your Last Day of Employment].
I have valued my time in public service and thank you for the opportunity to contribute to the mission of the agency.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 19: Resignation – Part-Time Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my part-time position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to work at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 20: Resignation – Remote Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my remote position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I appreciate the opportunity to work remotely and the flexibility it provided. I wish you and [Company Name] continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 21: Resignation – Temporary Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that my temporary assignment as [Your Position] with [Company Name] will conclude on [Your Last Day of Employment].
Thank you for the opportunity to contribute to [Company Name] during this period.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 22: Resignation – After a Promotion
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment]. While I am grateful for the recent promotion to [New Position], I have received an offer that is a better fit with my long-term career goals.
Thank you for your confidence in me and for the opportunities I’ve had at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Choosing the right resignation letter template is essential for leaving your job gracefully and professionally. By using these samples as a guide and tailoring them to your specific circumstances, you can ensure a smooth transition and maintain positive relationships with your former employer. Remember to always be respectful, clear, and concise in your communication.