A proof of employment letter, also known as an employment verification letter, is a crucial document for various purposes. It confirms an individual’s employment status, salary, and often tenure with a company. This letter is frequently requested by lenders (for mortgages or loans), landlords (for rental applications), or other institutions requiring verification of stable income and employment. Having access to well-written samples can significantly streamline the process of creating these essential documents.
This article provides 12 diverse examples of proof of employment letters, catering to different scenarios. Each sample illustrates various formatting styles, content inclusions, and specific details that might be necessary depending on the requestor. Using these samples as a starting point will ensure your letters are professional, accurate, and effectively communicate the required information.
12 Proof of Employment Letter Samples
Sample 1: Basic Employment Verification
[Date]
[Recipient Name/Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title]. [He/She/They] has been employed since [Start Date].
Sincerely,
[Your Name/HR Department]
[Your Title]
Sample 2: Including Salary Information
[Date]
[Recipient Name/Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter serves as confirmation that [Employee Name] is employed at [Company Name] as a [Job Title]. [He/She/They] has been employed since [Start Date] and currently earns an annual salary of [Salary Amount].
Sincerely,
[Your Name/HR Department]
[Your Title]
Sample 3: Adding Contact Information
[Date]
[Recipient Name/Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter confirms the employment of [Employee Name] at [Company Name]. [He/She/They] is currently working as a [Job Title] and has been with the company since [Start Date]. Their salary is [Salary Amount] per year. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require further information.
Sincerely,
[Your Name/HR Department]
[Your Title]
Sample 4: Letter for Mortgage Application
[Date]
[Recipient Name/Title – e.g., Loan Officer]
[Recipient Organization – e.g., Bank Name]
[Recipient Address]
Dear [Recipient Name],
This letter is to verify that [Employee Name] is employed by [Company Name]. [He/She/They] is currently employed as a [Job Title], with a start date of [Start Date]. [His/Her/Their] current annual salary is [Salary Amount]. We expect [his/her/their] employment to continue.
Sincerely,
[Your Name/HR Department]
[Your Title]
Sample 5: Letter for Rental Application
[Date]
[Recipient Name/Title – e.g., Landlord]
[Recipient Organization – e.g., Property Management Company]
[Recipient Address]
To Whom It May Concern,
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title]. [He/She/They] has been employed here since [Start Date]. [His/Her/Their] annual salary is [Salary Amount].
Sincerely,
[Your Name/HR Department]
[Your Title]
Sample 6: Verification of Previous Employment
[Date]
[Recipient Name/Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Former Employee Name] was previously employed at [Company Name] as a [Job Title] from [Start Date] to [End Date].
Sincerely,
[Your Name/HR Department]
[Your Title]
Sample 7: Including Performance Information (Optional – Requires Employee Consent)
[Date]
[Recipient Name/Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm the employment of [Employee Name] at [Company Name]. [He/She/They] is employed as a [Job Title], starting on [Start Date]. [His/Her/Their] annual salary is [Salary Amount]. [Employee Name] is a valuable member of our team and consistently exceeds expectations in [mention specific areas].
Sincerely,
[Your Name/HR Department]
[Your Title]
Sample 8: Confirmation of Full-Time Employment
[Date]
[Recipient Name/Title]
[Recipient Organization]
[Recipient Address]
To Whom It May Concern,
This letter serves as confirmation that [Employee Name] is a full-time employee at [Company Name] as a [Job Title]. [He/She/They] has been employed since [Start Date] and [his/her/their] annual salary is [Salary Amount].
Sincerely,
[Your Name/HR Department]
[Your Title]
Sample 9: With Bonus Structure Information
[Date]
[Recipient Name/Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed by [Company Name] as a [Job Title]. [He/She/They] started on [Start Date]. [His/Her/Their] annual base salary is [Salary Amount], with potential for a bonus based on performance.
Sincerely,
[Your Name/HR Department]
[Your Title]
Sample 10: Including Department Information
[Date]
[Recipient Name/Title]
[Recipient Organization]
[Recipient Address]
To Whom It May Concern,
This is to confirm that [Employee Name] is a current employee of [Company Name], working in the [Department Name] department as a [Job Title]. [He/She/They] started on [Start Date] and [his/her/their] current annual salary is [Salary Amount].
Sincerely,
[Your Name/HR Department]
[Your Title]
Sample 11: Simple & Concise Verification
[Date]
To Whom It May Concern,
This letter confirms [Employee Name]’s employment at [Company Name]. Please contact us if you require further information.
Sincerely,
[Your Name/HR Department]
Sample 12: Including Last Pay Date Information
[Date]
[Recipient Name/Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed by [Company Name] as a [Job Title]. [He/She/They] started on [Start Date]. [His/Her/Their] annual salary is [Salary Amount] and [his/her/their] last pay date was [Last Pay Date].
Sincerely,
[Your Name/HR Department]
[Your Title]
In conclusion, these 12 proof of employment letter samples provide a solid foundation for crafting your own verification documents. Remember to tailor each letter to the specific needs of the recipient, ensuring accuracy and professionalism. Always obtain necessary consent from the employee before including sensitive information, such as performance details. By utilizing these examples and adhering to best practices, you can create effective proof of employment letters that fulfill their intended purpose.