Why Use a Resignation Letter Template?
Leaving a job requires a professional approach, and a well-written resignation letter is crucial. Templates provide a starting point, ensuring you include all necessary information such as your last day of employment, a brief expression of gratitude, and a statement of your intent to resign. Using a template saves time and helps you avoid potential missteps, maintaining a positive relationship with your former employer. The templates below cover various scenarios, allowing you to select the one that best fits your circumstances.
Key Elements of a Strong Resignation Letter
Regardless of the template you choose, a strong resignation letter should be clear, concise, and courteous. Avoid negativity or complaints, and focus on expressing appreciation for the opportunities you were given. State your last day of employment clearly, offering assistance during the transition period. Consider mentioning your willingness to train your replacement or assist with outstanding projects. Remember to proofread carefully before submitting your letter.
Resignation Letter Sample Templates
Sample 1: Standard Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name]. My last day of employment will be [Your Last Day].
Thank you for the opportunity to work at [Company Name]. I have learned a great deal during my time here.
I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my role as [Your Job Title] at [Company Name], effective [Your Last Day].
I am incredibly grateful for the opportunities and experiences I have gained during my time here. I especially appreciate [mention a specific positive experience or opportunity].
I am committed to ensuring a smooth transition during my departure. Please let me know how I can best assist in training my replacement.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation for a New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day]. I have accepted a new opportunity that aligns with my long-term career goals.
I value the experiences and skills I have developed during my time at [Company Name]. I am thankful for the support and guidance I have received from you and my colleagues.
I am happy to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Short & Simple Resignation
[Your Name]
[Date]
[Employer’s Name]
[Company Name]
Dear [Employer’s Name],
Please accept this as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day].
Thank you for the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Resignation due to Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. My resignation is due to a family relocation to [New City, State].
I have enjoyed my time at [Company Name] and I appreciate the opportunities I have been given. I am grateful for the support and encouragement I have received from my colleagues and superiors.
I am willing to help with the transition in any way I can remotely. Please let me know how I can assist.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation – Seeking Other Opportunities
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day]. I am pursuing other opportunities that better align with my long-term career aspirations.
I would like to thank you for the experience and knowledge I have gained while working at [Company Name]. I appreciate the support and guidance I have received.
I am committed to ensuring a smooth transition. Please let me know how I can assist with the handover process.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Resignation – Family Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. This decision is due to family commitments that require my full attention.
I have valued my time at [Company Name] and appreciate the opportunities I have been given. Thank you for your understanding and support.
I am available to assist in the transition period to the best of my ability. Please let me know how I can help.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation – Better Work-Life Balance
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day]. I have made the decision to pursue opportunities that offer a better work-life balance.
I am grateful for the experience I have gained at [Company Name]. I value the relationships I have built with my colleagues.
I am happy to assist in ensuring a smooth handover of my responsibilities. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Resignation – Due to Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. This decision is due to health reasons that require me to focus on my well-being.
I appreciate the opportunities I’ve had during my employment with [Company Name]. Thank you for your understanding.
I am available to assist with the transition process where possible. Please let me know how I can best support the team during this time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation – Taking a Sabbatical
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day]. I will be taking a sabbatical to pursue personal interests and travel.
I am thankful for the experience I’ve gained during my time here, particularly [mention a specific skill or project].
I am willing to help with the transition and train my replacement to the best of my ability before my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation – Returning to School
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from the position of [Your Job Title], effective [Your Last Day]. I have decided to return to school to further my education in [Field of Study].
I appreciate the opportunities and experiences I have gained at [Company Name]. Thank you for your support.
I am committed to making the transition as smooth as possible. Please let me know how I can assist in the handover of my responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation – Career Change
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title], effective [Your Last Day]. I am pursuing a career change that aligns with my evolving interests and goals.
I am grateful for the experiences and opportunities I have had at [Company Name]. I especially value [mention a specific positive experience].
I am happy to assist in training my replacement or completing any outstanding projects before my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Resignation – Due to Lack of Growth Opportunities
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day]. This decision comes as I seek opportunities for professional growth that align more closely with my career aspirations.
I appreciate the time I have spent at [Company Name] and the skills I have developed during my employment.
I am committed to ensuring a smooth transition and will do my best to assist in the handover of my responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Resignation – Offer of Assistance
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day].
I want to express my gratitude for the opportunities and experiences I’ve had during my time here. I’ve enjoyed being a part of the team.
I am committed to making this transition as seamless as possible and am willing to assist in training my replacement. Please let me know how I can be of help during this time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Resignation – No Specific Reason Given
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day].
Thank you for the opportunity to have worked here. I wish you and the company the best in the future.
I am available to assist in the transition process if needed.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Resignation – Mentioning a Supervisor
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to formally notify you of my resignation from my role as [Your Job Title], with my last day of employment being [Your Last Day].
I want to express my sincere appreciation to [Supervisor’s Name] for their guidance and support during my time here. I have learned a great deal under their leadership.
I am committed to ensuring a smooth handover and will work with my team to complete any outstanding tasks before my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Resignation – Contract Employee
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as formal notification that I will not be renewing my contract as [Your Job Title] with [Company Name]. My contract will conclude on [Your Last Day].
I appreciate the opportunity to have worked on this project. Thank you for your collaboration.
I am happy to assist with the transition and documentation to ensure a smooth handover.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Resignation – Acknowledging Learning Experience
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day].
I am extremely grateful for the opportunity to have worked at [Company Name]. I have learned valuable skills in [Specific Skill 1] and [Specific Skill 2], which I will carry with me throughout my career.
I am committed to ensuring a smooth transition and will do everything I can to help train my replacement before my last day.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 19: Resignation – With Future Contact Offer
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from the position of [Your Job Title], effective [Your Last Day].
Thank you for the opportunity to be part of [Company Name]. I have enjoyed my time working with the team and value the relationships I’ve built.
Please feel free to contact me at [Your Personal Email] or [Your Phone Number] in the future. I’m happy to help with the transition in any way I can.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 20: Resignation – Part-Time Employee
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my part-time position as [Your Job Title], with my last day of work being [Your Last Day].
I appreciate the opportunity to have worked here and the flexibility the part-time position allowed me.
I am willing to assist in training my replacement. Please let me know what steps I can take to ensure a smooth transition.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 21: Resignation – From Management Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day].
I would like to thank you and the team for the opportunity to lead and contribute to [Company Name]. I am proud of what we have accomplished together.
I am committed to working with you to ensure a seamless transition. I am happy to assist in the selection and training of my replacement.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 22: Resignation – Acknowledging Company Growth
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day].
I have truly enjoyed watching [Company Name] grow and thrive during my time here. I am grateful for the opportunity to have contributed to its success.
I am available to assist with the transition process in any way possible. I am happy to document my processes and train my replacement.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 23: Resignation – With Confidentiality Clause Acknowledgment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day].
I want to thank you for the opportunity to work at [Company Name]. I have gained valuable experience during my time here.
I understand and will continue to uphold the terms of my confidentiality agreement with [Company Name] after my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 24: Resignation – Mentioning Future Collaboration
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day].
I have enjoyed my time at [Company Name] and am grateful for the opportunity to have contributed to [mention a specific project or achievement]. I hope that our paths will cross again in the future.
I am committed to ensuring a smooth transition and will do everything I can to assist in the handover of my responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
Choosing the right resignation letter template is the first step towards a professional departure. Remember to customize the template to reflect your specific circumstances and maintain a positive tone. A well-crafted resignation letter can preserve valuable relationships and leave a lasting positive impression.