An authorization letter is a vital document that grants permission to someone else to act on your behalf. It’s used in a wide variety of situations, from allowing someone to pick up a package to authorizing medical treatment. The key to a good authorization letter is clarity and specificity. It must clearly state who is authorized to act, what they are authorized to do, and the duration of the authorization. A poorly written authorization letter can lead to misunderstandings, delays, or even legal complications.
This article provides 21 sample authorization letter templates, covering various scenarios. Each sample is designed to be easily customizable to fit your specific requirements. We’ve included examples for business, medical, travel, financial, and personal situations. You can adapt these templates, ensuring you include all necessary details like names, dates, addresses, and specific actions authorized. Remember to always sign and date your authorization letter to make it official.
Sample Authorization Letter Templates
Sample 1: General Authorization Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient's Name]
[Recipient's Address]
Subject: Authorization Letter
Dear [Recipient's Name],
I, [Your Name], hereby authorize [Authorized Person's Name] to act on my behalf for the following purpose: [Clearly state the purpose of authorization].
This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Authorization to Pick Up a Package
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Company Name - e.g., FedEx, UPS]
[Company Address]
Subject: Authorization to Pick Up Package
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person's Name], with identification [Authorized Person's ID Number], to pick up a package addressed to me at [Your Address]. The tracking number for the package is [Tracking Number].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Medical Authorization Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Doctor's Name or Clinic Name]
[Doctor's/Clinic Address]
Subject: Medical Authorization for [Patient's Name, if different from your name]
Dear [Doctor's Name],
I, [Your Name], authorize [Authorized Person's Name] to receive medical information and/or make medical decisions on my behalf/on behalf of my child, [Patient's Name], regarding [Specific medical treatment or procedure]. This authorization is valid from [Start Date] to [End Date].
[Optional: Specify any limitations to the authorization.]
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Financial Authorization Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Bank's Name]
[Bank Address]
Subject: Financial Authorization for Account Number: [Account Number]
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person's Name] to [Specific financial action, e.g., deposit checks, withdraw funds, view account statements] from my account number [Account Number] at [Bank's Name]. This authorization is valid from [Start Date] to [End Date].
[Authorized Person's Name] signature:_________________________
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Travel Authorization Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Embassy's Name/Airline Company]
[Embassy/Airline Address]
Subject: Travel Authorization for [Passenger's Name]
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person's Name] to travel to [Destination] on [Start Date] and return on [End Date]. [Passenger's Name] is my [Relationship to passenger, e.g., son, daughter, employee]. His/Her passport number is [Passport Number]. I am providing this authorization to assist with any necessary travel documentation.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: School Trip Authorization Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[School Name]
[School Address]
Subject: School Trip Authorization for [Student Name]
To Whom It May Concern,
I, [Your Name], authorize my child, [Student Name], to participate in the school trip to [Trip Destination] on [Date of Trip]. I understand that this trip involves [Briefly describe the activities]. I have read and agree to the school's policies regarding this trip.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Vehicle Usage Authorization Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Recipient's Name]
[Recipient's Address]
Subject: Vehicle Usage Authorization
Dear [Recipient's Name],
I, [Your Name], hereby authorize you, [Recipient's Name], to use my vehicle, [Vehicle Make and Model], with license plate number [License Plate Number], from [Start Date] to [End Date]. You are authorized to use the vehicle for [Specific Purpose of Use, e.g., commuting to work, running errands].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Authorization to Collect Documents
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Organization Name]
[Organization Address]
Subject: Authorization to Collect Documents for [Your Name]
To Whom It May Concern,
I, [Your Name], hereby authorize [Authorized Person's Name] to collect the following documents on my behalf: [List of Documents, e.g., Transcript, Certificate, Passport]. [Authorized Person's Name] will present valid identification upon request.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Authorization to Act on Behalf of a Company
[Your Name]
[Your Title]
[Company Name]
[Company Address]
[Your Phone Number]
[Date]
[Recipient's Name/Organization]
[Recipient's Address]
Subject: Authorization Letter
To Whom It May Concern,
I, [Your Name], acting as [Your Title] of [Company Name], hereby authorize [Authorized Person's Name], [Authorized Person's Title], to act on behalf of [Company Name] in regards to [Specific task or matter].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Authorization for Childcare
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Childcare Provider's Name]
[Childcare Provider's Address]
Subject: Childcare Authorization for [Child's Name]
Dear [Childcare Provider's Name],
I, [Your Name], authorize [Authorized Person's Name] to pick up my child, [Child's Name], from your childcare facility. [Authorized Person's Name] is my [Relationship, e.g., sibling, grandparent]. Please do not release my child to any other individual unless I provide prior notification.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Authorization to Sign Documents
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Recipient's Name/Organization]
[Recipient's Address]
Subject: Authorization to Sign Documents
To Whom It May Concern,
I, [Your Name], hereby authorize [Authorized Person's Name] to sign documents on my behalf related to [Specific purpose or type of documents]. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Authorization to Access Information
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Organization Name]
[Organization Address]
Subject: Authorization to Access Information
To Whom It May Concern,
I, [Your Name], hereby authorize [Authorized Person's Name] to access my personal information held by your organization. This access is granted for the purpose of [State the purpose of access]. This authorization is valid until [End Date], or until I provide written revocation.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Authorization for Minor to Travel with Another Adult
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Airline/Immigration Officials]
Subject: Authorization for Minor Travel: [Child's Name]
To Whom It May Concern,
I, [Your Name], am the parent/legal guardian of [Child's Name], born on [Child's Date of Birth]. I authorize my child to travel with [Traveling Adult's Name] to [Destination] from [Start Date] to [End Date]. [Traveling Adult's Name]'s passport number is [Passport Number]. I can be reached at the above phone number.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Authorization for Pet Care
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Pet Care Provider's Name]
[Pet Care Provider's Address]
Subject: Authorization for Pet Care - [Pet's Name]
Dear [Pet Care Provider's Name],
I, [Your Name], authorize you to provide care for my pet, [Pet's Name], from [Start Date] to [End Date]. [Pet's Name] is a [Pet Type, e.g., dog, cat]. Special instructions regarding [Pet's Name] are as follows: [List any special needs, medications, or dietary requirements]. Emergency contact: [Emergency Contact Name and Phone Number].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Authorization to Represent at Meeting
[Your Name]
[Your Title]
[Company/Organization Name]
[Your Address]
[Your Phone Number]
[Date]
[Meeting Organizer's Name]
[Meeting Organizer's Title]
[Meeting Organizer's Organization]
[Meeting Location]
Subject: Authorization to Represent [Company/Organization] at Meeting
Dear [Meeting Organizer's Name],
This letter serves as authorization for [Representative's Name], [Representative's Title], to represent [Company/Organization Name] at the meeting scheduled for [Date] at [Time] at [Meeting Location]. [Representative's Name] is fully authorized to participate in discussions and make decisions on behalf of [Company/Organization Name] regarding [Briefly describe the meeting topic].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Authorization for Property Management
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Property Management Company Name]
[Property Management Company Address]
Subject: Authorization for Property Management
To Whom It May Concern,
I, [Your Name], owner of the property located at [Property Address], hereby authorize [Property Management Company Name] to manage my property, including but not limited to: collecting rent, handling tenant issues, arranging repairs, and advertising the property for lease. This authorization is valid from [Start Date] to [End Date], unless otherwise terminated in writing.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Authorization to Open a Bank Account
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Bank's Name]
[Bank Address]
Subject: Authorization to Open Bank Account on Behalf of [Company Name/Individual's Name]
To Whom It May Concern,
I, [Your Name], [Your Title/Relationship to the Individual], hereby authorize [Authorized Person's Name] to open a bank account on behalf of [Company Name/Individual's Name] at your institution. [Authorized Person's Name] is authorized to provide all necessary documentation and information to complete the account opening process. This authorization is valid until [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Authorization to Represent in Legal Matter
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Attorney's Name]
[Law Firm's Name]
[Law Firm's Address]
Subject: Authorization to Represent in Legal Matter
I, [Your Name], hereby authorize [Attorney's Name] of [Law Firm's Name] to represent me in the legal matter regarding [Brief Description of the Legal Matter]. This authorization includes the authority to communicate with opposing counsel, file legal documents, and negotiate settlements on my behalf.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 19: Authorization for Email Access
[Your Name]
[Your Title]
[Company Name]
[Your Address]
[Your Phone Number]
[Date]
[IT Department]
[Company Name]
Subject: Authorization for Email Access - [Employee's Name]
To Whom It May Concern,
I, [Your Name], authorize [Authorized Person's Name] to access the email account of [Employee's Name], [Employee's Title], for the purpose of [Reason for Access, e.g., covering a leave of absence, retrieving important documents]. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 20: Authorization to Sell Goods
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
[Recipient's Name]
[Recipient's Address]
Subject: Authorization to Sell [Specific Goods]
Dear [Recipient's Name],
I, [Your Name], hereby authorize you, [Recipient's Name], to sell the following goods on my behalf: [Detailed Description of Goods, e.g., Antique Furniture Collection, Limited Edition Prints]. You are authorized to sell these goods at a price no lower than [Minimum Acceptable Price]. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 21: General Power of Attorney (Consult a Lawyer)
[Disclaimer: This is a highly simplified example. A General Power of Attorney has significant legal implications. You should ALWAYS consult with a qualified attorney to draft a Power of Attorney document that meets your specific needs and complies with the laws of your jurisdiction.]
[Your Name]
[Your Address]
Know All Men By These Presents, that I, [Your Name], do hereby appoint [Agent's Name] as my true and lawful attorney-in-fact for me and in my name, place and stead to do and perform all and every act and thing whatsoever requisite, necessary or proper to be done in and about my affairs, as fully to all intents and purposes as I might or could do if personally present, hereby ratifying and confirming all that my said attorney shall lawfully do or cause to be done by virtue hereof. This power of attorney shall be effective immediately and shall continue until revoked by me in writing.
In Witness Whereof, I have hereunto set my hand and seal this [Date].
[Your Signature]
[Your Typed Name]
[Notary Acknowledgment Section - Consult Notary Public]
These 21 sample authorization letter templates provide a solid foundation for creating documents tailored to various situations. Remember to always adapt the templates to your specific needs, providing clear and concise information. It’s essential to include all relevant details, such as names, dates, the scope of authorization, and any limitations. For legally sensitive matters like medical decisions or financial transactions, it is *highly recommended* to seek professional legal advice to ensure your authorization letter is legally sound and protects your interests. Always keep a copy of the signed authorization letter for your records.