Why You Need an Authorization Letter
An authorization letter is often required when you need someone else to collect important documents or results on your behalf. This is a common practice, ensuring that sensitive information is only released to authorized individuals. This could include claiming exam results, medical reports, or official certificates.
Creating a clear and concise authorization letter is crucial. It should clearly state the authorized person’s details, the specific results they are allowed to claim, and your explicit permission for them to do so. Including your contact information allows the issuing organization to verify the letter’s authenticity if needed.
6 Sample Authorization Letters to Claim Results
Sample 1: General Result Claim
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Title]
[Organization Name]
[Organization Address]
Subject: Authorization to Claim Results
Dear [Recipient Name],
I, [Your Full Name], hereby authorize [Authorized Person's Full Name], residing at [Authorized Person's Address], to claim my results for [Specify the Result - e.g., Medical Test, Exam Name], conducted on [Date of Test/Exam].
[Authorized Person's Full Name] will provide a copy of their identification for verification purposes.
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Exam Result Claim
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Exam Board Name]
[Exam Board Address]
Subject: Authorization to Collect Exam Results - [Your Exam ID]
To Whom It May Concern,
This letter authorizes [Authorized Person's Full Name], with identification number [Authorized Person's ID Number], to collect my exam results for the [Exam Name] exam, with candidate number [Your Exam ID]. This includes all official transcripts and certificates related to this exam.
They are acting on my behalf as I am currently unable to collect the results myself.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Medical Result Claim
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hospital/Clinic Name]
[Medical Records Department]
[Hospital/Clinic Address]
Subject: Authorization to Release Medical Results - Patient ID: [Your Patient ID]
Dear Medical Records Department,
I, [Your Full Name], authorize [Authorized Person's Full Name] to receive a copy of my medical results from [Specific Test/Procedure] performed on [Date of Procedure]. My patient ID is [Your Patient ID].
I understand that these results are confidential and are being released to [Authorized Person's Full Name] with my full consent.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: University Transcript Claim
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Registrar's Office]
[University Name]
[University Address]
Subject: Authorization to Collect University Transcript - [Your Student ID]
To Whom It May Concern,
This letter authorizes [Authorized Person's Full Name], with identification number [Authorized Person's ID Number], to collect my official university transcript on my behalf. My student ID is [Your Student ID]. I completed my degree in [Your Degree] in [Year of Graduation].
I am unable to collect the transcript myself due to [Reason - optional].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Certificate of Completion Claim
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Training Institute/Organization Name]
[Training Institute/Organization Address]
Subject: Authorization to Claim Certificate of Completion - [Course Name]
Dear Sir/Madam,
I, [Your Full Name], hereby authorize [Authorized Person's Full Name] to claim my Certificate of Completion for the [Course Name] course that I completed on [Date of Completion].
Please ensure they present a valid form of identification.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: COVID-19 Test Result Claim
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Testing Center Name]
[Testing Center Address]
Subject: Authorization to Claim COVID-19 Test Result - [Your Date of Birth]
To Whom It May Concern,
I, [Your Full Name], authorize [Authorized Person's Full Name] to claim my COVID-19 test result. My date of birth is [Your Date of Birth], and the test was taken on [Date of Test]. I understand they will need to present their ID for verification.
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Key Takeaways for Writing an Effective Authorization Letter
When writing your authorization letter, remember to be specific and clear. Include all necessary details such as your full name, the authorized person’s full name, the specific result you are authorizing them to claim, and the date of the test or exam. A signed and dated letter with your contact information will help ensure a smooth and successful process.