Resigning from a board of directors requires careful consideration and a professional approach. A well-written resignation letter ensures a smooth transition and maintains positive relationships with the organization. This article provides 25 sample letters tailored for various situations, allowing you to choose the template that best suits your needs. Remember to personalize the letter with your specific details and reasons for leaving.
Crafting an effective resignation letter involves expressing gratitude for the opportunity to serve, stating your resignation clearly and concisely, and offering assistance during the transition period. While some letters may need to address specific circumstances, such as health concerns or new job opportunities, maintaining a respectful and professional tone is crucial. Consider the specific bylaws or contractual obligations related to your resignation.
These examples cover a range of scenarios, from simple and straightforward resignations to those that require more explanation. Use these samples as a starting point and adapt them to reflect your unique situation and relationship with the board and the organization. Tailor the content to reflect your tenure and the specific contributions you made during your time on the board.
Before submitting your resignation, it’s always wise to consult with legal counsel, especially if you have any concerns about potential liabilities or contractual obligations. A lawyer can help you ensure that your letter adequately protects your interests and complies with all applicable regulations. Additionally, inform the board chair or relevant contact person privately before sending the official letter.
25 Sample Board Resignation Letters
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Sample 1: Simple Resignation
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
Please accept this letter as formal notification that I am resigning from my position on the Board of Directors of [Organization Name], effective [Date].
Thank you for the opportunity to serve.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
I am writing to inform you of my decision to resign from the Board of Directors of [Organization Name], effective [Date]. I am grateful for the opportunity to have contributed to the organization’s mission.
I have enjoyed my time on the board and appreciate the experiences I have gained.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 3: Resignation Due to Time Constraints
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
Please accept this letter as notification that I am resigning from my position on the Board of Directors of [Organization Name], effective [Date]. Due to increasing demands on my time, I am no longer able to dedicate the necessary attention to my board responsibilities.
I wish the organization continued success.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 4: Resignation Offering Assistance with Transition
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
It is with regret that I submit my resignation from the Board of Directors of [Organization Name], effective [Date]. I am happy to assist in the transition process to ensure a smooth handover of my responsibilities.
Please let me know how I can be of assistance during this time.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 5: Resignation with Specific Reason
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
I am writing to inform you of my resignation from the Board of Directors of [Organization Name], effective [Date]. This decision is due to [ Briefly state the reason, e.g., a change in my professional responsibilities].
I wish you and the organization all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 6: Resignation due to Relocation
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
This letter serves as formal notification that I am resigning from my position on the Board of Directors for [Organization Name], with my resignation taking effect on [Date]. My resignation comes as a result of my family’s relocation to [New City, State].
I’ve truly valued the experience and the opportunity to serve alongside such a dedicated team.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 7: Resignation with positive remarks about the organization
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
I am writing to formally resign from my position on the Board of Directors for [Organization Name], effective [Date]. I am so proud of what we have accomplished together and the positive impact that [Organization Name] has in the community.
Thank you for the opportunity to serve on this esteemed board.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 8: Resignation effective immediately
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
Please accept this letter as formal notification that I am resigning from my position on the Board of Directors of [Organization Name], effective immediately.
Thank you for the opportunity to serve.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 9: Resignation due to Health Reasons
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
I am writing to inform you of my resignation from the Board of Directors of [Organization Name], effective [Date]. This decision is due to health reasons that require me to reduce my commitments.
I wish you and the organization continued success.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 10: Resignation due to New Job
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
Please accept this letter as notification that I am resigning from my position on the Board of Directors of [Organization Name], effective [Date]. I recently accepted a new job that will require a significant amount of travel, making it difficult for me to fulfill my board responsibilities.
I wish the organization continued success.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 11: Resignation as Treasurer
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
I am writing to inform you of my decision to resign from my position as Treasurer and member of the Board of Directors for [Organization Name], effective [Date].
I will work closely with the new treasurer to ensure a smooth transition.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 12: Resignation as Secretary
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
Please accept this letter as formal notification that I am resigning from my position as Secretary and member of the Board of Directors of [Organization Name], effective [Date]. I want to thank you for this amazing opportunity to serve.
I will prepare all the necessary paperwork to ensure the new secretary have all in place.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 13: Resignation with Suggestion of a Replacement
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
I am writing to inform you of my decision to resign from the Board of Directors of [Organization Name], effective [Date]. During my time I realize the company required and is my pleasure to suggest [Suggest Name] as a valuable candidate to replace my position.
I hope my suggestion is very helpfull.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 14: Resignation due to Disagreement with Strategy
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
Please accept this letter as notification that I am resigning from my position on the Board of Directors of [Organization Name], effective [Date]. My decision comes after careful consideration, and because of my concerns regarding the new approved and current company’s direction.
I wish the company the best on the future.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 15: Resignation Expressing Sadness
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
It is with sadness that I submit my resignation from the Board of Directors of [Organization Name], effective [Date]. I have found my time with the organization incredibly rewarding.
I’m leaving with a heavy heart and will always cherish the memories of working alongside each of you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 16: Resignation from Non-Profit Board
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
Please accept this letter as formal notification that I am resigning from my position on the Board of Directors of [Organization Name], effective [Date]. I’m very thankful for the opportunity to volunteer and support this honorable mission.
Thank you for all.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 17: Resignation from School Board
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
I am writing to inform you of my decision to resign from my position on the School Board of [School Name], effective [Date]. It has been my honor to work alongside you and the other board members in service of our children and community.
The future is bright for [School Name] and I wish you the very best.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 18: Resignation from Advisory Board
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
This letter is to formally notify you of my resignation from the Advisory Board of [Organization Name], effective [Date]. I’ve appreciated the opportunity to provide guidance and insights to your organization, and I wish you continued success.
Thank you!
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 19: Resignation with a Thank You Note
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
Please accept this letter as formal notification that I am resigning from my position on the Board of Directors of [Organization Name], effective [Date]. I am very grateful for the support you gave me to developed my skills and contribute to the company. Thanks for all and consideration.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 20: Resignation with Well Wishes
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
I am writing to inform you of my decision to resign from the Board of Directors of [Organization Name], effective [Date]. Please accept my best wishes for the continued success and growth of [Organization Name].
I will always remember the great memories and goals that we achieve.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 21: Resignation Due to New Personal Commitments
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
I am writing to inform you of my decision to resign from the Board of Directors of [Organization Name], with effect from [Date]. My personal life has taken a turn and I need to focus in my new personal commitments.
I wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 22: Resignation Requesting Confidentiality
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
Please accept this letter as formal notification that I am resigning from my position on the Board of Directors of [Organization Name], effective [Date]. I would also appreciate it if the details of my resignation remain confidential within the board.
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 23: Resignation for conflicts of interests
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
I am writing to inform you of my decision to resign from the Board of Directors of [Organization Name], effective [Date]. This is a requirement, since a new professional relationship create a conflict of interest.
Please, let me know if need any assistance.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 24: Resignation from the Technology Committee
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
I am writing to inform you of my decision to resign from the Technology Committee and position as Board Director from the Board of Directors of [Organization Name], effective [Date].
Thank you for the opportunity to serve.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 25: Resignation to seek New Opportunities
[Your Name]
[Your Address]
[Date][Board Chair Name]
[Organization Name]
[Organization Address]Dear [Board Chair Name],
Please accept this letter as formal notification that I am resigning from my position on the Board of Directors of [Organization Name], effective [Date]. I have been thinking to seek new job’s opportunities.
Thank you for the opportunity to serve.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
These sample resignation letters provide a solid foundation for crafting your own professional and respectful resignation. Remember to adapt the templates to your specific circumstances and always maintain a positive and courteous tone. Prioritize clear communication and a smooth transition for the benefit of the organization.