Understanding Business Letters and Letterhead
A well-crafted business letter, presented on professional letterhead, makes a significant first impression. It showcases your company’s brand and credibility. The letterhead, typically including your company logo, name, address, and contact information, adds a layer of legitimacy and professionalism. Whether you’re sending a cover letter, a sales proposal, or an invoice, using a proper letterhead template ensures your communication is taken seriously.
This article provides sixteen diverse examples of business letters formatted on letterhead. These samples cover a range of scenarios, including sales letters, cover letters, thank-you notes, and invoice templates. Use these examples as inspiration and a guide to create impactful and professional correspondence for your own business needs. Remember to tailor the content to your specific situation and brand voice.
Sample Business Letters on Letterhead
Sample 1: Sales Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
We are excited to introduce [Your Product/Service]… Benefits include… Contact us today to learn more!
Sincerely,
[Your Name]
[Your Title]
Sample 2: Cover Letter
[Your Company Letterhead]
[Date]
[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]
[Company Address]
Dear [Hiring Manager Name],
I am writing to express my interest in the [Job Title] position… My skills and experience align perfectly… Thank you for your consideration.
Sincerely,
[Your Name]
Sample 3: Thank You Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
Thank you for taking the time to meet with me on [Date]. I appreciate your insights… It was a pleasure speaking with you.
Sincerely,
[Your Name]
Sample 4: Invoice
[Your Company Letterhead]
Invoice Number: INV-2024-001
Date: [Date]
Bill To:
[Client Name]
[Client Address]
Description | Quantity | Unit Price | Amount
[Service/Product] | [Quantity] | [Unit Price] | [Amount]
Total: [Total Amount]
Sample 5: Apology Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
Please accept our sincere apologies for [Issue]. We understand the inconvenience this has caused… We are taking steps to prevent this from happening again.
Sincerely,
[Your Name]
[Your Title]
Sample 6: Complaint Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
I am writing to express my dissatisfaction with [Product/Service]. [Describe the issue in detail]… I request [Desired Resolution].
Sincerely,
[Your Name]
Sample 7: Request Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
I am writing to request [Specific Request]. [Explain the reason for the request]… I would appreciate it if you could [Expected Action].
Sincerely,
[Your Name]
Sample 8: Confirmation Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
This letter confirms [Confirmation Details]… [Specific Details]… Please contact us if you have any questions.
Sincerely,
[Your Name]
[Your Title]
Sample 9: Follow-Up Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
I am following up on our conversation from [Date] regarding [Topic]. I would like to reiterate my interest in… Please let me know if you require any further information.
Sincerely,
[Your Name]
[Your Title]
Sample 10: Recommendation Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
It is my pleasure to recommend [Employee Name] for [Position/Opportunity]. [Positive Attributes]… I am confident they would be a valuable asset.
Sincerely,
[Your Name]
[Your Title]
Sample 11: Price Increase Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
We are writing to inform you of a price increase for [Product/Service], effective [Date]. [Reason for the increase]… We appreciate your understanding.
Sincerely,
[Your Name]
[Your Title]
Sample 12: Contract Termination Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
This letter serves as notification of the termination of our contract, effective [Date]. [Reason for Termination]… Please refer to the contract for details.
Sincerely,
[Your Name]
[Your Title]
Sample 13: Credit Application Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
We are writing to apply for a line of credit with your company. [Details of our business and financial history]… We have attached the necessary documents.
Sincerely,
[Your Name]
[Your Title]
Sample 14: Meeting Request Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
I am writing to request a meeting to discuss [Topic]. I believe this will be a mutually beneficial opportunity… Please let me know your availability.
Sincerely,
[Your Name]
[Your Title]
Sample 15: Sales Promotion Letter
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
We’re excited to announce a special promotion on [Product/Service]! [Details of the promotion and benefits]… This offer is valid until [Date].
Sincerely,
[Your Name]
[Your Title]
Sample 16: Letter of Intent
[Your Company Letterhead]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
Dear [Recipient Name],
This letter serves as a non-binding letter of intent to [Purpose of the Letter of Intent]. [Key terms and conditions]… We look forward to discussing this further.
Sincerely,
[Your Name]
[Your Title]
Conclusion
These sixteen examples provide a foundation for creating professional business letters on letterhead. Remember to always adapt the content to your specific needs and maintain a clear, concise, and professional tone. A well-designed letterhead and a well-written letter significantly enhance your business communication and build a strong brand image.