Your Employer Identification Number (EIN) letter, officially known as CP 575, is a crucial document for your business. It confirms your EIN, issued by the IRS, which acts like a social security number for your company. You’ll need it to open bank accounts, file taxes, and apply for business licenses and permits. Losing or misplacing this letter can cause significant delays in essential business operations. This guide provides sample letters and instructions on how to request a replacement.
The following samples demonstrate various types of EIN confirmation documents. While your actual CP 575 letter will be issued directly by the IRS, these examples can provide insight into the information it contains and how it’s formatted. You will see 12 unique examples which will guide you to get better understand and insight regarding EIN Letter
Please note: These are sample letters for illustration only. You cannot use these to verify your EIN. Your official confirmation letter will be mailed to the responsible party listed on your EIN application (Form SS-4). If you can’t locate your original CP 575, you can request a copy from the IRS. We’ll cover how to do that later.
It’s also important to remember that the IRS will *never* request your EIN via unsolicited email, text message, or social media. Be wary of scams and phishing attempts. Always access the IRS website directly to obtain information or conduct official business. Keep your EIN letter secure to prevent fraud and identity theft.
12 Sample EIN Letter Scenarios
Sample 1: Basic EIN Confirmation
IRS Notice CP 575
Date: October 26, 2023
To: ABC Company
Address: 123 Main Street, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **XX-XXXXXXX**
We are pleased to inform you that your application for an Employer Identification Number (EIN) has been processed. Your EIN is shown above. Please retain this notice for your records.
Sincerely,
Internal Revenue Service
Sample 2: S Corporation EIN Confirmation
IRS Notice CP 575
Date: November 15, 2023
To: XYZ Corporation (S Corp)
Address: 456 Oak Avenue, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **YY-YYYYYYY**
This letter confirms the assignment of your Employer Identification Number (EIN) as an S Corporation. This EIN should be used for all federal tax matters related to your business.
Sincerely,
Internal Revenue Service
Sample 3: LLC EIN Confirmation
IRS Notice CP 575
Date: December 1, 2023
To: 123 LLC
Address: 789 Pine Lane, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **ZZ-ZZZZZZZ**
This letter confirms your Limited Liability Company’s (LLC) Employer Identification Number (EIN). Please use this number when filing your business taxes.
Sincerely,
Internal Revenue Service
Sample 4: Partnership EIN Confirmation
IRS Notice CP 575
Date: January 5, 2024
To: Smith & Jones Partnership
Address: 101 Elm Street, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **AA-AAAAAAA**
This letter confirms the assignment of your Employer Identification Number (EIN) for the Smith & Jones Partnership.
Sincerely,
Internal Revenue Service
Sample 5: Non-Profit EIN Confirmation
IRS Notice CP 575
Date: February 10, 2024
To: Helping Hands Foundation
Address: 222 Charity Circle, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **BB-BBBBBBB**
Congratulations! This letter confirms your EIN for your non-profit organization.
Sincerely,
Internal Revenue Service
Sample 6: Sole Proprietorship with EIN Confirmation
IRS Notice CP 575
Date: March 1, 2024
To: John Doe DBA Doe Services
Address: 333 Home Street, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **CC-CCCCCCC**
This confirms the EIN for your sole proprietorship, operating under the name Doe Services.
Sincerely,
Internal Revenue Service
Sample 7: Real Estate Investment Trust (REIT) EIN Confirmation
IRS Notice CP 575
Date: March 15, 2024
To: Acme REIT, Inc.
Address: 444 Investor Plaza, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **DD-DDDDDDD**
This notice confirms your EIN for your Real Estate Investment Trust.
Sincerely,
Internal Revenue Service
Sample 8: Trust EIN Confirmation
IRS Notice CP 575
Date: April 1, 2024
To: The Johnson Family Trust
Address: 555 Legacy Lane, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **EE-EEEEEEE**
Confirmation of your EIN for The Johnson Family Trust.
Sincerely,
Internal Revenue Service
Sample 9: Estate EIN Confirmation
IRS Notice CP 575
Date: April 15, 2024
To: Estate of Jane Doe
Address: 666 Probate Place, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **FF-FFFFFFF**
Confirms your EIN for the Estate of Jane Doe.
Sincerely,
Internal Revenue Service
Sample 10: Church EIN Confirmation
IRS Notice CP 575
Date: May 1, 2024
To: First Community Church
Address: 777 Sanctuary Street, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **GG-GGGGGGG**
Confirmation of EIN assignment for First Community Church.
Sincerely,
Internal Revenue Service
Sample 11: Government Entity EIN Confirmation
IRS Notice CP 575
Date: May 15, 2024
To: Anytown City Council
Address: 888 Government Square, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **HH-HHHHHHH**
Confirmation of EIN for Anytown City Council.
Sincerely,
Internal Revenue Service
Sample 12: Homeowners Association (HOA) EIN Confirmation
IRS Notice CP 575
Date: June 1, 2024
To: Sunny Acres HOA
Address: 999 Community Way, Anytown, USA
RE: Employer Identification Number (EIN)
EIN: **II-IIIIIII**
Confirmation of EIN for Sunny Acres Homeowners Association.
Sincerely,
Internal Revenue Service
The EIN letter is a fundamental document for any business entity. Understanding what it looks like, how to obtain it, and how to protect it is paramount. Remember to always verify the authenticity of any communication claiming to be from the IRS and to safeguard your EIN from potential misuse. If you’ve lost your EIN confirmation, don’t panic; follow the IRS procedures to request a replacement. Keep it safe!