An employment verification letter, also known as a proof of employment letter, is a document used to confirm an individual’s employment history with a company. It typically includes details such as the employee’s dates of employment, job title, and salary. These letters are commonly requested by employees for various purposes, including loan applications, apartment rentals, or immigration proceedings. HR departments often handle these requests, ensuring accuracy and adherence to company policy.
The purpose of this article is to provide a comprehensive resource of employment verification letter samples. We understand that crafting these letters can be time-consuming, especially when dealing with numerous requests. Therefore, we’ve compiled 13 sample letters tailored to different situations, allowing you to quickly adapt them to your specific needs. Each sample includes the essential information required for verification purposes.
Below you will find a variety of employment verification letter samples. Feel free to copy and paste these templates into your word processor, replacing the bracketed placeholders with the relevant information. Remember to maintain a professional tone and adhere to any specific guidelines outlined by your company’s HR department. Accuracy is paramount, so double-check all details before sending the letter.
These examples are designed to be adaptable. Modify them to fit the particular requirements of the request. Whether the employee needs verification of their current employment, past employment, or specific salary details, you’ll find a suitable template here. Always keep a copy of the verification letter for your records.
13 Sample Employment Verification Letters
Sample 1: Standard Employment Verification
[Date]
[Recipient Name]
[Recipient Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter is to verify that [Employee Name] is currently employed at [Company Name] as a [Job Title], starting on [Start Date].
Sincerely,
[Your Name]
[Your Title]
Sample 2: Employment Verification with Salary
[Date]
[Recipient Name]
[Recipient Address]
Subject: Employment and Salary Verification for [Employee Name]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title], with a start date of [Start Date]. Their current annual salary is [Salary].
Sincerely,
[Your Name]
[Your Title]
Sample 3: Past Employment Verification
[Date]
[Recipient Name]
[Recipient Address]
Subject: Verification of Past Employment for [Employee Name]
Dear [Recipient Name],
This letter serves to verify that [Employee Name] was previously employed at [Company Name] from [Start Date] to [End Date]. Their last held position was [Job Title].
Sincerely,
[Your Name]
[Your Title]
Sample 4: Verification with Bonus Information
[Date]
[Recipient Name]
[Recipient Address]
Subject: Employment and Compensation Verification for [Employee Name]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title], starting on [Start Date]. Their current annual salary is [Salary]. They are also eligible for an annual bonus, subject to company performance and individual achievements.
Sincerely,
[Your Name]
[Your Title]
Sample 5: Simple Employment Verification
[Date]
Subject: Verification of Employment
To Whom It May Concern:
This letter confirms that [Employee Name] is employed by [Company Name] as a [Job Title].
Sincerely,
[Your Name]
[Your Title]
Sample 6: Employment Verification for Loan Application
[Date]
[Recipient Name – Lender]
[Recipient Address – Lender]
Subject: Employment Verification for Loan Application – [Employee Name]
Dear [Recipient Name – Lender],
This letter is to verify the employment of [Employee Name] at [Company Name]. They have been employed since [Start Date] as a [Job Title]. Their current annual salary is [Salary].
Sincerely,
[Your Name]
[Your Title]
Sample 7: Verification with Performance Comment
[Date]
[Recipient Name]
[Recipient Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title], starting on [Start Date]. Their performance has been consistently satisfactory during their employment.
Sincerely,
[Your Name]
[Your Title]
Sample 8: Employment Verification for Rental Application
[Date]
[Recipient Name – Landlord/Property Manager]
[Recipient Address – Landlord/Property Manager]
Subject: Employment Verification for Rental Application – [Employee Name]
Dear [Recipient Name – Landlord/Property Manager],
This letter verifies that [Employee Name] is employed at [Company Name] as a [Job Title]. They have been employed since [Start Date] and their current annual salary is [Salary]. Please feel free to contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
Sample 9: Employment Verification with Start and End Dates
[Date]
To Whom It May Concern:
This letter confirms that [Employee Name] was employed by [Company Name] from [Start Date] to [End Date] as a [Job Title].
Sincerely,
[Your Name]
[Your Title]
Sample 10: Verification of Employment – Simple Format
[Date]
RE: Employment Verification – [Employee Name]
To Whom It May Concern,
This letter confirms that [Employee Name] is currently an employee of [Company Name].
Sincerely,
[Your Name]
[Your Title]
Sample 11: Verification with Probation Period Information
[Date]
[Recipient Name]
[Recipient Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter is to verify that [Employee Name] is currently employed at [Company Name] as a [Job Title], starting on [Start Date]. They are currently undergoing a [Number]-month probationary period.
Sincerely,
[Your Name]
[Your Title]
Sample 12: Verification for Immigration Purposes
[Date]
[Recipient Name – Immigration Office]
[Recipient Address – Immigration Office]
Subject: Employment Verification for Immigration Purposes – [Employee Name]
Dear [Recipient Name – Immigration Office],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title]. They have been employed since [Start Date] and their current annual salary is [Salary]. This verification is provided for immigration purposes.
Sincerely,
[Your Name]
[Your Title]
Sample 13: Verification with Contact Information
[Date]
To Whom It May Concern:
This letter verifies that [Employee Name] is/was employed by [Company Name] as a [Job Title] from [Start Date] to [End Date] (if applicable). For further inquiries, please contact [Your Name] at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Name]
[Your Title]
Conclusion
These sample employment verification letters are provided as a starting point. Remember to always tailor the letter to the specific needs of the requesting party and to follow your company’s policies regarding employment verification. Accuracy and professionalism are key to providing a helpful and compliant response.