Following up after an interview is crucial. It demonstrates your continued interest in the position and provides an opportunity to reinforce your qualifications. A well-crafted follow-up letter can be the deciding factor in a competitive job market. It’s more than just good manners; it’s a strategic move to stay top-of-mind with the hiring manager.
The ideal timing for a follow-up is typically within 24-48 hours after the interview. This window allows you to capitalize on the fresh impression you made during the conversation. However, if the interviewer mentioned a specific timeline for their decision, adhere to it, and send your follow-up a day or two *after* that date has passed.
Tailoring each follow-up to the specific interview and company is essential. Avoid generic templates. Refer to specific points discussed during the interview, demonstrating you were actively listening and engaged. This personalized approach showcases your genuine interest and initiative. Remember to always proofread carefully before sending!
Below are six sample follow-up letters, each addressing slightly different scenarios. Customize these templates to fit your unique situation. Consider the tone of the interview, the company culture, and your personal brand when adapting these examples. Remember, authenticity is key.
Sample Follow-Up Letters
Sample 1: Standard Thank You
Subject: Thank you – [Your Name] – [Job Title] Interview
Dear [Hiring Manager Name],
Thank you so much for taking the time to speak with me yesterday about the [Job Title] position at [Company Name]. I enjoyed learning more about the role and the team.
Our conversation further solidified my interest in this opportunity. My skills and experience in [Specific Skill 1] and [Specific Skill 2] align well with the requirements you described.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 2: Addressing a Concern
Subject: Following Up – [Your Name] – [Job Title] Interview
Dear [Hiring Manager Name],
Thank you again for the opportunity to discuss the [Job Title] position at [Company Name]. I appreciated learning more about [Specific Project or Company Initiative].
I wanted to briefly address [Mention a specific concern or skill gap discussed]. As mentioned, I have experience in [Related Skill/Experience] and am confident I can quickly learn and adapt to [Specific Requirement].
Thank you for your consideration. I am very enthusiastic about the possibility of joining your team.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 3: Reinforcing Interest and Skills
Subject: Following Up – [Your Name] – [Job Title] at [Company Name]
Dear [Hiring Manager Name],
Thank you for the insightful conversation yesterday regarding the [Job Title] role. I especially enjoyed discussing [Specific Topic Discussed].
After reflecting on our discussion, I wanted to reiterate my strong interest in this position. I am particularly excited about the opportunity to [Specific Task or Responsibility] and believe my expertise in [Key Skill 1] and [Key Skill 2] would be a valuable asset to your team.
I am eager to learn more about the next steps in the hiring process. Thank you again for your time.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 4: Following Up After No Response (Politely Inquiring)
Subject: Following Up – [Your Name] – [Job Title] Application
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on my interview for the [Job Title] position at [Company Name], which took place on [Date of Interview].
I remain very interested in this opportunity and believe my skills and experience in [Mention a Relevant Skill] would be a valuable addition to your team.
I understand you are likely very busy, but I would appreciate an update on the timeline for your decision. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 5: Emphasizing Value Proposition
Subject: [Your Name] – [Job Title] Follow-up – Adding Value
Dear [Hiring Manager Name],
Thank you once again for the opportunity to interview for the [Job Title] position. I appreciated learning about [Company Name]’s goals for [Specific Area].
During our conversation, we discussed [Specific Challenge]. After further consideration, I had an idea regarding [Briefly Outline Potential Solution]. I believe my background in [Relevant Experience] makes me well-suited to contribute to your team’s success in this area.
Thank you for your time. I look forward to the possibility of discussing this further.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 6: Following Up with Additional Information
Subject: [Your Name] – Follow-up to [Job Title] Interview
Dear [Hiring Manager Name],
Thank you again for the interview on [Date] regarding the [Job Title] position. I thoroughly enjoyed learning more about [Company Name]’s culture and values.
Following our discussion, I wanted to share this [Link to relevant article, portfolio piece, etc.] that directly relates to [Specific project or topic you discussed]. I thought you might find it insightful.
I remain highly enthusiastic about the possibility of joining your team and contributing my skills to [Specific Area of Company].
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
In conclusion, a thoughtful and personalized follow-up letter can significantly enhance your chances of landing the job. Remember to be prompt, professional, and authentic. Customize these sample letters to reflect your individual experience and the specific conversation you had with the interviewer. Good luck!