Inviting someone to visit you in the United States requires more than just a verbal agreement. A well-crafted invitation letter is crucial for a successful U.S. visa application. It provides immigration officials with essential information about the purpose of the visit, the relationship between the inviter and the invitee, and assurances of the visitor’s intent to return home. This guide provides 23 sample invitation letters, catering to various relationship types and visit purposes, along with key considerations for drafting a compelling document.
A strong invitation letter bolsters the applicant’s case by demonstrating a legitimate reason for travel and mitigating concerns about potential overstaying. It clarifies the responsibilities of both the inviter and the invitee, showcasing a clear understanding of the visa requirements. Remember to tailor the letter to the specific circumstances of your guest and provide accurate, verifiable details. Always ensure the invitee has all the supporting documentation required by the U.S. embassy or consulate.
23 Sample Invitation Letters for U.S. Visa
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name]
Dear Visa Officer,
I am writing to invite my [Relationship to Guest, e.g., mother, brother] [Guest’s Full Name], residing at [Guest’s Address], to visit me in the United States. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. The purpose of [his/her] visit is for [Purpose of visit, e.g., vacation, family visit]. I will be responsible for [Guest’s Name]’s accommodation, food, and other expenses during [his/her] stay. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Attending Wedding
Dear Visa Officer,
I am writing to invite my friend, [Guest’s Full Name], residing at [Guest’s Address], to attend my wedding ceremony in the United States. The wedding will be held on [Date of Wedding] in [City, State]. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. I will be responsible for [Guest’s Name]’s accommodation during this period. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. A copy of the wedding invitation is attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Business Conference
Dear Visa Officer,
I am writing to invite [Guest’s Full Name], residing at [Guest’s Address], representing [Guest’s Company], to attend the [Name of Conference] conference being held in [City, State] from [Start Date] to [End Date]. Our company, [Your Company Name], is hosting this event. We believe [Guest’s Name]’s participation will be highly beneficial. We will be responsible for [Guest’s Name]’s conference fees and accommodation. We assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. A copy of the conference schedule is attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Title]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] (Grandparent Visit)
Dear Visa Officer,
I am writing to invite my [Relationship to Guest, e.g., mother, brother] [Guest’s Full Name], residing at [Guest’s Address], to visit me in the United States. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. The purpose of [his/her] visit is to see their grandchild(ren), [Child’s Name(s)], and to spend time with our family. I will be responsible for [Guest’s Name]’s accommodation, food, and other expenses during [his/her] stay. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Medical Treatment
Dear Visa Officer,
I am writing to invite [Guest’s Full Name], residing at [Guest’s Address], to the United States for necessary medical treatment. [Guest’s Name] has been diagnosed with [Medical Condition] and requires specialized care that is readily available here. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date] for these treatments. I will assist with [Guest’s Name]’s accommodation and transportation during this period. We have secured a consultation appointment at [Hospital Name] with Dr. [Doctor’s Name] on [Date]. A letter from Dr. [Doctor’s Name] and an estimated cost of treatment is attached. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa, once the treatment is completed. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Organization Name]
[Your Organization Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Cultural Exchange Program
Dear Visa Officer,
We, [Your Organization Name], are writing to invite [Guest’s Full Name], residing at [Guest’s Address], to participate in our cultural exchange program in the United States. The program will run from [Start Date] to [End Date] and will take place in [City, State]. [Guest’s Name] is a [Guest’s Profession/Skill] and will be contributing to [Specific contribution to the program]. We will provide [him/her] with accommodation, meals, and a stipend during the program. We assure you that [Guest’s Name] will return to [his/her] home country upon completion of the program, before the expiration of the visa. Details of the program are attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Title]
[Your Name/Organization Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Short Course/Workshop
Dear Visa Officer,
I am writing to invite [Guest’s Full Name], residing at [Guest’s Address], to participate in a short course/workshop on [Name of Course/Workshop] being held in [City, State] from [Start Date] to [End Date]. [He/She] is a [Guest’s Profession/Skill] and this course will be beneficial to [him/her] professionally. I/We will be responsible for [Guest’s Name]’s accommodation/course fees [state who will cover which expenses]. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. Confirmation of [his/her] registration is attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Tourism
Dear Visa Officer,
I am writing to invite [Guest’s Full Name], residing at [Guest’s Address], for a tourism visit to the United States. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. During [his/her] visit, we plan to visit [List of places to visit]. I will be responsible for [Guest’s Name]’s accommodation and transportation during the trip. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. A tentative itinerary is attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] (Sibling Visit)
Dear Visa Officer,
I am writing to invite my [brother/sister], [Guest’s Full Name], residing at [Guest’s Address], to visit me in the United States. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. The purpose of [his/her] visit is for [Purpose of visit, e.g., vacation, family visit, attending graduation]. I will be responsible for [Guest’s Name]’s accommodation, food, and other expenses during [his/her] stay. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. A copy of my passport/green card and [Guest’s Name]’s birth certificate (to show familial relationship) are attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Help with Newborn/Childcare
Dear Visa Officer,
I am writing to invite my [Relationship to Guest, e.g., mother, aunt], [Guest’s Full Name], residing at [Guest’s Address], to visit me in the United States to assist with childcare. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date] to help care for my [newborn/child], [Child’s Name]. I will be responsible for [Guest’s Name]’s accommodation, food, and other expenses during [his/her] stay. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Graduation Ceremony
Dear Visa Officer,
I am writing to invite my [Relationship to Guest, e.g., parents, siblings], [Guest’s Full Name], residing at [Guest’s Address], to attend my graduation ceremony from [University/College Name] on [Date of Graduation] in [City, State]. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. I will be responsible for [Guest’s Name]’s accommodation and meals during their stay. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. A copy of my graduation invitation is attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name/Organization Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Religious Event
Dear Visa Officer,
I/We am/are writing to invite [Guest’s Full Name], residing at [Guest’s Address], to attend [Name of Religious Event] being held at [Location of Event] from [Start Date] to [End Date]. I am a legal resident/citizen of the U.S. residing at [Your Address] OR We are [brief description of organization]. We will [provide/assist with] [Guest’s Name]’s accommodation/meals during the event [specify what you will be responsible for]. I/We assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. Program details are attached [if applicable]. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name/Organization Name]
[Your Name/Organization Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Performance/Show
Dear Visa Officer,
We are writing to invite [Guest’s Full Name], residing at [Guest’s Address], to participate in [Name of Performance/Show] being held at [Location of Show] from [Start Date] to [End Date]. [Guest’s Name] is a [Guest’s Profession/Skill] and will be [performing/participating as]. We will provide [him/her] with accommodation, meals, and a stipend during the event. We assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. More details about the show are attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name/Organization Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Seeking Employment
Dear Visa Officer,
I am writing to invite [Guest’s Full Name], residing at [Guest’s Address], to visit me in the United States. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. [Guest’s Name] is a qualified [Guest’s Profession] and is seeking employment opportunities in the United States. I will provide [him/her] with accommodation during this period while [he/she] actively searches for employment. I am aware that [he/she] must obtain the appropriate work authorization before commencing any employment in the US. I assure you that [Guest’s Name] will comply with all US immigration laws and will return to [his/her] home country if unable to secure legal employment status before the expiration of [his/her] visa. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Remote Work Visit
Dear Visa Officer,
I am writing to invite [Guest’s Full Name], residing at [Guest’s Address], to visit me in the United States. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. [Guest’s Name] works remotely as a [Guest’s Profession] for [Guest’s Company] and plans to continue working remotely during [his/her] visit. The purpose of the visit is primarily for [Reason for visit, e.g., leisure, to experience American culture]. I will be responsible for [Guest’s Name]’s accommodation during [his/her] stay. I assure you that [Guest’s Name] will continue to be employed and paid by [Guest’s Company] in [Guest’s Country] and will return to [his/her] home country before the expiration of [his/her] visa. A letter from [Guest’s Company] confirming [his/her] employment and remote work arrangement is attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Baby Shower
Dear Visa Officer,
I am writing to invite my [Relationship to Guest, e.g., Mother, Sister, Friend] [Guest’s Full Name], residing at [Guest’s Address], to attend my baby shower in the United States. I am a legal resident/citizen of the U.S. residing at [Your Address]. The baby shower will be held on [Date of Baby Shower] in [City, State]. I would like [him/her] to visit me from [Start Date] to [End Date]. I will be responsible for [Guest’s Name]’s accommodation and meals during their stay. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. A copy of the baby shower invitation is attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Assisting with Home Renovation
Dear Visa Officer,
I am writing to invite my [Relationship to Guest, e.g., Friend, Cousin] [Guest’s Full Name], residing at [Guest’s Address], to visit me in the United States to assist with [specific home renovation task, e.g., painting, minor repairs]. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. [Guest’s Name] has expertise in [relevant skill, e.g., painting, carpentry]. I will provide [him/her] with accommodation and meals during their stay. Important Note: This invitation is solely for assistance with personal home renovation and does not involve any form of paid employment. [Guest’s Name] will not receive any compensation for this assistance. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Birthday Celebration
Dear Visa Officer,
I am writing to invite my friend, [Guest’s Full Name], residing at [Guest’s Address], to celebrate my birthday with me in the United States. My birthday is on [Date of Birthday], and I will be having a celebration on [Date of Celebration] in [City, State]. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. I will be responsible for [Guest’s Name]’s accommodation and meals during their stay. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. A copy of the birthday invitation (if any) is attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Visiting National Park
Dear Visa Officer,
I am writing to invite my [Relationship to Guest, e.g., Friend, Cousin] [Guest’s Full Name], residing at [Guest’s Address], to visit me in the United States, with the primary intention of visiting [Name of National Park/Tourist Attraction]. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. We plan to spend [Number] days exploring [Name of National Park/Tourist Attraction] and other nearby attractions. I will be responsible for [Guest’s Name]’s accommodation and transportation during this portion of the trip. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. A tentative itinerary is attached. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for U.S. Visa Application of [Guest’s Name] – Fiancé(e) Visit (Note: Consider K-1 Visa)
Dear Visa Officer,
I am writing to invite my fiancé(e), [Guest’s Full Name], residing at [Guest’s Address], to visit me in the United States. I am a legal resident/citizen of the U.S. residing at [Your Address]. I would like [him/her] to visit me from [Start Date] to [End Date]. We are engaged to be married and I would like [him/her] to spend time with me and my family. I will be responsible for [Guest’s Name]’s accommodation and meals during their stay. I assure you that [Guest’s Name] will return to [his/her] home country before the expiration of [his/her] visa. Please note that while we are engaged, we understand that a B-2 visa is for temporary visits and that a K-1 fiancé(e) visa may be more appropriate for a long-term commitment. We are currently exploring all visa options. Photos of us together and proof of our engagement are attached. Thank you for your consideration.
Sincerely,
[Your Signature]