Understanding the US Visa Invitation Letter
A US Visa invitation letter is a crucial document for applicants seeking to visit the United States. It serves as evidence of a genuine relationship with a US resident or citizen, clarifying the purpose and duration of the intended stay. A well-crafted invitation letter strengthens a visa application by demonstrating a legitimate reason for travel and assurance of the applicant’s return to their home country.
This article provides 14 comprehensive sample invitation letters catering to various relationships and purposes, along with key elements to include for maximum impact. By tailoring the letter to your specific circumstances, you can significantly increase the chances of a successful US visa application. Remember, honesty and clarity are paramount.
Key Elements of an Effective Invitation Letter
Every effective US visa invitation letter shares several key elements. These include the inviter’s full name, address, contact information, and immigration status in the US (citizen, green card holder, visa type). The letter should clearly state the invitee’s full name, date of birth, address, and passport number. The purpose of the visit should be explicitly stated, outlining planned activities and the duration of the stay, including arrival and departure dates. It should also declare your commitment to financially support the visitor during their stay and a promise that the visitor will abide by all the rules of their visa.
Furthermore, the letter should emphasize the genuineness of the relationship between the inviter and the invitee. Providing supporting documents, such as copies of your passport, visa, and proof of residency, can further strengthen the application. Finally, the letter should be formally written, dated, and signed.
14 Sample Invitation Letters for US Visa Applications
Sample 1: General Family Visit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application
Dear Sir/Madam,
I am writing to invite my [Relationship – e.g., mother, father, sister] [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to visit me in the United States. Her passport number is [Applicant’s Passport Number].
The purpose of her visit is for a family visit and vacation. She plans to stay from [Start Date] to [End Date]. During her stay, we plan to visit [Mention some places you will visit].
I will be responsible for her accommodation and financial support during her stay in the United States. I assure you that she will return to her home country before the expiration of her authorized stay.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Invitation for a Friend’s Wedding
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Wedding)
Dear Sir/Madam,
I am writing to invite my friend, [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to attend my wedding in the United States. Her passport number is [Applicant’s Passport Number].
The wedding will be held on [Date of Wedding] in [City, State]. She plans to arrive on [Arrival Date] and depart on [Departure Date]. I would be honored to have her share this special occasion with me.
I will be responsible for her accommodation and meals during her stay. I assure you that she will return to her home country after the wedding celebrations.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Invitation for a Business Conference
[Your Name]
[Your Title]
[Company Name]
[Company Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Business Conference)
Dear Sir/Madam,
I am writing to invite [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to attend the [Name of Conference], which will be held in [City, State] from [Start Date] to [End Date]. Her passport number is [Applicant’s Passport Number].
[Applicant’s Name] is a [Applicant’s Title] at [Applicant’s Company]. Her participation in this conference will be beneficial to both our organizations.
[Applicant’s Company] will be responsible for her travel expenses and accommodation. I assure you that she will return to her home country after the conference concludes.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Invitation for a Medical Treatment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Medical Treatment)
Dear Sir/Madam,
I am writing to invite my [Relationship – e.g., mother, father, sister] [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to visit me in the United States for medical treatment. Her passport number is [Applicant’s Passport Number].
She is suffering from [Name of Medical Condition], and we believe that specialized treatment available in the US will be beneficial. She plans to stay from [Start Date] to [End Date].
I will be responsible for her accommodation and a portion of her medical expenses during her stay in the United States. We have also arranged for treatment at [Name of Hospital/Clinic] with Dr. [Doctor’s Name]. (Include a letter from the doctor if possible) I assure you that she will return to her home country after her treatment is complete.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Invitation for a Graduation Ceremony
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Graduation)
Dear Sir/Madam,
I am writing to invite my [Relationship – e.g., mother, father, sister] [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to attend my graduation ceremony in the United States. Her passport number is [Applicant’s Passport Number].
I will be graduating from [Name of University] on [Date of Graduation]. She plans to arrive on [Start Date] and depart on [End Date]. It would mean the world to me to have her present at this important milestone.
I will be responsible for her accommodation during her stay. I assure you that she will return to her home country after the graduation ceremony.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Sibling Invitation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Sibling Visit)
Dear Sir/Madam,
I am writing to invite my sibling, [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to visit me in the United States. Her passport number is [Applicant’s Passport Number].
The purpose of the visit is for a short vacation and to spend time together. She intends to stay from [Start Date] to [End Date]. We plan to visit [Mention planned activities].
I will provide her with accommodation and financial support during her stay. I can confirm that she will return to her home country at the end of her authorized stay.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Grandparent Invitation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Grandparent Visit)
Dear Sir/Madam,
I am writing to invite my [Grandmother/Grandfather], [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to visit me and their grandchildren in the United States. Their passport number is [Applicant’s Passport Number].
The purpose of the visit is primarily to spend time with family and enjoy a vacation. They plan to stay from [Start Date] to [End Date]. They are very eager to see their grandchildren.
I will provide them with accommodation, meals, and any necessary financial support during their stay. I assure you they will return to their home country after their visit.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Friend Invitation (General Visit)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Friend Visit)
Dear Sir/Madam,
I am writing to invite my friend, [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to visit me in the United States. Her passport number is [Applicant’s Passport Number].
She wishes to visit me for a short vacation and to experience the culture of the United States. She plans to stay from [Start Date] to [End Date]. We plan to visit [Mention Planned Activities].
I will provide her with accommodation during her visit. While she will be responsible for her own personal expenses, I am prepared to assist if necessary. I assure you she intends to return to her home country after her visit.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Religious Ceremony Invitation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Religious Ceremony)
Dear Sir/Madam,
I am writing to invite [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to attend the [Name of Religious Ceremony] to be held on [Date of Ceremony] in [City, State]. Their passport number is [Applicant’s Passport Number].
[Applicant’s Name] is a close member of our religious community and their presence at this important ceremony would be greatly valued. They intend to stay from [Start Date] to [End Date].
I will provide accommodation during their stay. I assure you they will return to their home country following the ceremony.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Tourism Invitation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Tourism)
Dear Sir/Madam,
I am writing to invite my friend, [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to visit the United States for tourism purposes. Her passport number is [Applicant’s Passport Number].
She is interested in visiting famous landmarks and experiencing the American culture. She plans to stay from [Start Date] to [End Date]. We plan to visit [List specific places, e.g., New York City, Disney World, Grand Canyon].
I will be happy to provide her with accommodation during her visit. While she is responsible for her own expenses, I am prepared to assist if needed. I assure you that she will return to her home country after her planned trip.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Short-Term Training Program
[Your Name]
[Your Title]
[Company Name]
[Company Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Training Program)
Dear Sir/Madam,
I am writing to invite [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to participate in a short-term training program at [Company Name] from [Start Date] to [End Date]. Their passport number is [Applicant’s Passport Number].
[Applicant’s Name] is a [Applicant’s Title] at [Applicant’s Company]. The training program will focus on [Specific Training Area] and will be beneficial to their professional development.
[Company Name] will be responsible for [Applicant’s Name]’s accommodation, training fees and a living stipend. We assure you that they will return to their home country upon completion of the program.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Newborn Celebration/Visiting New Parents
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Newborn Visit)
Dear Sir/Madam,
I am writing to invite my [Mother/Father/Sibling], [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to visit me and their new grandchild/niece/nephew in the United States. Their passport number is [Applicant’s Passport Number].
We recently welcomed a new baby, [Baby’s Name], on [Date of Birth] and would be overjoyed to have [Applicant’s Name] here to share this special time with us. They plan to stay from [Start Date] to [End Date].
I will provide them with accommodation, meals and any assistance they may need during their stay. I assure you that they have strong ties to their home country and will return after their visit.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Research Collaboration
[Your Name]
[Your Title]
[University/Institution Name]
[University/Institution Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Research Collaboration)
Dear Sir/Madam,
I am writing to invite [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to collaborate on a research project at [University/Institution Name] from [Start Date] to [End Date]. Their passport number is [Applicant’s Passport Number].
[Applicant’s Name] is a highly qualified [Applicant’s Title/Position] at [Applicant’s Institution]. Their expertise in [Specific Field of Expertise] is crucial to the success of our research on [Research Topic].
[University/Institution Name] will provide [Applicant’s Name] with a stipend to cover living expenses during their stay. We assure you that they will return to their home institution after the completion of the collaborative project. (Include a brief description of the research project)
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Cultural Exchange Program
[Your Name]
[Your Title]
[Organization Name]
[Organization Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy/Consulate
[Address of Embassy/Consulate]
Subject: Invitation Letter for [Applicant’s Name] Visa Application (Cultural Exchange)
Dear Sir/Madam,
I am writing to invite [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to participate in a cultural exchange program organized by [Organization Name] from [Start Date] to [End Date]. Their passport number is [Applicant’s Passport Number].
The program aims to promote intercultural understanding and collaboration between young professionals from [Applicant’s Country] and the United States. [Applicant’s Name] was selected for their outstanding achievements and contributions to [Applicant’s Field].
[Organization Name] will provide [Applicant’s Name] with accommodation, meals, and a stipend to cover their expenses during the program. We guarantee that they will return to their home country upon completion of the program. (Include a brief overview of the cultural exchange program.)
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion: Tailoring the Invitation Letter for Success
These sample invitation letters offer a strong starting point for supporting a US visa application. Remember to customize each letter with accurate and specific information about your relationship with the applicant, the purpose of their visit, and your commitment to their well-being. Providing supporting documentation and maintaining transparency will significantly increase the chances of a favorable outcome. Always double-check all information for accuracy before submitting the letter.