Explaining a criminal record can be a daunting task, whether you’re applying for a job, renting an apartment, or pursuing other opportunities. Honesty and transparency are crucial, but crafting the right message is equally important. These sample letters provide a starting point for addressing your past, demonstrating accountability, and highlighting your rehabilitation. Remember to tailor each letter to the specific situation and always be truthful.
The following examples cover a range of scenarios, from minor offenses to more serious incidents. Each letter emphasizes taking responsibility, expressing remorse, and showcasing positive changes made since the incident. It is crucial to research the specific requirements of the person or organization to whom you are writing. Before sending, consider having a trusted friend or professional review your letter for clarity and impact. Be prepared to provide further documentation if requested.
Sample Explanation Letters
Sample 1: Job Application – Minor Offense (e.g., Traffic Violation)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Hiring Manager Name]
[Company Name]
[Company Address]
Dear [Hiring Manager Name],
I am writing to address a minor traffic violation on my record. In [Month, Year], I received a [Specific Violation, e.g., speeding ticket]. I take full responsibility for my actions. Since then, I have been a more conscientious driver and have maintained a clean driving record. This incident does not reflect my work ethic or commitment to following rules and regulations. I am confident I can be a valuable asset to your team.
Sincerely,
[Your Name]
Sample 2: Job Application – Misdemeanor (e.g., Shoplifting – minor)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Hiring Manager Name]
[Company Name]
[Company Address]
Dear [Hiring Manager Name],
I am writing to disclose a misdemeanor on my record. Several years ago, in [Month, Year], I made a poor decision and was charged with shoplifting. I deeply regret my actions and the embarrassment it caused. I completed community service and have since learned from my mistake. This incident was a turning point for me, and I am now a more responsible and ethical individual. I am eager to prove that this past mistake does not define me. I am willing to discuss this further during an interview. I have attached proof that all requirements of the court were met.
Sincerely,
[Your Name]
Sample 3: Rental Application – DUI/DWI
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Landlord/Property Manager Name]
[Property Name]
[Property Address]
Dear [Landlord/Property Manager Name],
I am writing to address a DUI conviction on my record from [Month, Year]. I understand that this may raise concerns, and I want to assure you that I have taken full responsibility for my actions. Since then, I have completed a court-mandated alcohol education program and have maintained sobriety. I understand the gravity of my mistake and am committed to making responsible choices. I am a quiet and respectful tenant, and I would be grateful for the opportunity to rent your property.
Sincerely,
[Your Name]
Sample 4: School Application – Past Academic Dishonesty
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Admissions Committee]
[School Name]
[School Address]
Dear [Admissions Committee],
I am writing to address a past instance of academic dishonesty during my [Grade Level/Year] in [Subject]. I made a mistake by [Describe the Instance Briefly]. I deeply regret my actions and understand the seriousness of academic integrity. I have learned from this experience and have since maintained a high level of academic honesty. This incident has instilled in me a strong sense of responsibility and ethical conduct. I am now confident that I possess the maturity and integrity required to succeed in your program. My grades have improved and I am very excited about attending your school.
Sincerely,
[Your Name]
Sample 5: Volunteer Application – Theft
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Volunteer Coordinator Name]
[Organization Name]
[Organization Address]
Dear [Volunteer Coordinator Name],
I am writing to disclose a past theft conviction. Years ago, I made a mistake and stole [Item Stolen]. I regret this deeply and have since changed my ways. I completed all requirements of my sentence and I volunteer regularly. I want to give back to the community and prove that I am trustworthy. I believe my experiences can help me connect with others in need, and I am eager to contribute positively to your organization.
Sincerely,
[Your Name]
Sample 6: Explaining Past Assault Charge
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Recipient Name]
[Recipient Title/Position]
[Organization Name]
[Organization Address]
Dear [Recipient Name],
I am writing to address a past assault charge on my record. This occurred in [Month, Year] due to [Brief, non-excuse explanation – e.g., a heated argument that escalated]. I understand that violence is never the answer, and I take full responsibility for my actions. Since then, I have completed anger management courses and have made a conscious effort to handle conflict in a more constructive way. I am committed to maintaining a peaceful and respectful demeanor in all situations.
Sincerely,
[Your Name]
Sample 7: Letter for Sealing/Expungement Application (Stating Rehabilitation)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Court Clerk/Judge Name]
[Court Name]
[Court Address]
Dear [Court Clerk/Judge Name],
I am writing in support of my application to seal/expunge my record. Since my conviction for [Offense] in [Year], I have dedicated myself to rehabilitation. I have consistently maintained employment at [Company Name], volunteered at [Organization Name], and completed [Educational Programs/Certifications]. I am now a productive member of society, and sealing my record would greatly improve my opportunities for further advancement and personal growth. I have attached supporting documentation to verify these statements. The incident was very regrettable, but it taught me a valuable life lesson.
Sincerely,
[Your Name]
Sample 8: Addressing a Record with a Prospective Partner (Honesty in Relationships)
[Your Name]
[Date]
Dearest [Partner’s Name],
There’s something important I want to share with you. Before things get more serious, I feel it’s important to be completely open about my past. Years ago, I made a mistake that resulted in a [Brief Description of Offense] on my record. It was a difficult time in my life, and I’ve learned a great deal from it. I am not proud of what I did, but I have paid my dues and am a better person because of the experience. I’m happy to discuss this with you in more detail whenever you’re ready. Your understanding means the world to me.
With Love,
[Your Name]
Sample 9: For a Security Clearance Application (Disclosure)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Security Clearance Officer]
[Organization Name]
[Organization Address]
Dear [Security Clearance Officer],
I am writing to fully disclose information regarding my background check. In [Month, Year], I was charged with [Specific Offense]. This occurred because [Brief, Honest Explanation]. I have since taken responsibility for my actions by [Actions Taken – e.g., completed probation, paid fines, attended counseling]. I understand the importance of honesty and integrity in maintaining a security clearance. I am committed to upholding the highest standards of conduct and believe that this past incident does not reflect my current character or suitability for this role. I am ready to address any questions about this matter.
Sincerely,
[Your Name]
Sample 10: Explaining a Record to a Child’s School (Volunteering)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Principal’s Name]
[School Name]
[School Address]
Dear [Principal’s Name],
As [Child’s Name]‘s parent, I am writing to be transparent about a past mistake in my life. I have a [Brief Description of Offense – e.g., misdemeanor theft charge] on my record from [Year]. This occurred when I was [Brief Explanation, if comfortable sharing]. I completed the required consequences and have since learned from this experience. I understand the importance of providing a safe environment for children, and I want to assure you that I am a responsible and caring parent. If I volunteer at the school, I can provide references from [Provide 2-3 references].
Sincerely,
[Your Name]
Sample 11: Appealing a Denial of a Professional License
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Licensing Board Name]
[Licensing Board Address]
Dear [Licensing Board Name],
I am writing to appeal the denial of my application for a [Type of License]. I understand that my past conviction for [Offense] in [Year] was a factor in your decision. However, since that time, I have [List actions taken towards rehabilitation: completed probation, attended counseling, obtained education/certifications, held relevant employment]. I have attached letters of recommendation from [References], who can attest to my character and competence. I believe that my qualifications and demonstrated commitment to rehabilitation outweigh this past mistake, and I respectfully request that you reconsider my application.
Sincerely,
[Your Name]
Sample 12: Explaining a Record to a Church or Religious Organization (Seeking Membership/Involvement)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Pastor/Leader Name]
[Church/Organization Name]
[Church/Organization Address]
Dear [Pastor/Leader Name],
I am writing to share some of my personal history with you. In the past, I made a mistake that resulted in a [Brief Description of Offense]. I have since found faith and have dedicated myself to living a life of integrity and service to others. I have sought forgiveness and made amends for my actions. I am eager to contribute to the community and am drawn to the values and mission of [Church/Organization Name]. I would be honored to become a member of your community.
Sincerely,
[Your Name]
Sample 13: Addressing Record with Close Family
[Your Name]
[Date]
Dearest [Family Member Name],
I’m writing this because there is something I should have told you sooner. Years ago, I was involved in [Brief Description of Offense]. It led to a [Brief Description of the outcome]. This was a very painful part of my life, and I learned a lot. My biggest regret is not being upfront about this with you. I’m ready to answer any questions you have, and I hope you can understand. I value you and our relationship immensely.
Love,
[Your Name]
Sample 14: Notification of record Correction Request
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Record Authority Name]
[Record Authority Address]
To [Record Authority Name],
I am writing to request a correction of a criminal record entry. After consulting with my lawyer, I noticed a descrepency on my record. According to me: [Record Details]. All the required documents are attached to support my point. Request you to make the change as per requirement. Your quick action can avoid the issues in future. Please reply within two business days. Thank you.
Sincerely,
[Your Name]
Key Takeaways
These sample letters offer a framework for addressing your criminal record. Remember to be honest, concise, and focused on demonstrating your rehabilitation. Tailor each letter to the specific situation and always seek professional advice when needed. While these examples can provide guidance, it’s crucial to personalize your letter and ensure it accurately reflects your individual circumstances and genuine remorse.