Crafting a compelling appeal for reconsideration requires a delicate balance of respect, clarity, and persuasive reasoning. Whether you’re appealing a job rejection, a denied application, or an academic decision, the key is to present new information, highlight errors, or demonstrate a change in circumstances that warrants a second look. The following samples offer templates and guidance to help you write effective appeal letters tailored to different situations. Remember to always maintain a professional tone and proofread meticulously.
These sample letters cover various scenarios, including appealing a college admission decision, disputing a parking ticket, requesting a loan reconsideration, and more. While each situation demands a unique approach, the core principles remain the same: clearly state your reason for appealing, provide supporting evidence, express gratitude for their time and consideration, and respectfully request a favorable outcome. Adapt these templates to fit your specific needs and circumstances.
11 Sample Letters of Appeal for Reconsideration
Sample 1: Job Application Reconsideration
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name]
[Company Name]
[Company Address]
Dear [Hiring Manager Name],
I am writing to express my strong interest in being reconsidered for the [Job Title] position at [Company Name]. I understand that I was not selected during the initial application process, but I have since gained significant experience in [Relevant Skill/Area].
Since my initial application, I have [Describe new experience/accomplishment]. I believe this new experience aligns perfectly with the requirements outlined in the job description and would allow me to make a valuable contribution to your team. Thank you for your time and reconsideration.
Sincerely,
[Your Name]
Sample 2: College Admission Appeal
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Admissions Committee]
[University Name]
[University Address]
Dear Admissions Committee,
I am writing to respectfully appeal the decision regarding my application to [University Name] for the [Program Name] program. I was disappointed to learn of the initial decision, and I believe there are factors that warrant further consideration. My passion for [Field of Study] is unwavering.
Since submitting my application, [Explain any significant changes, new achievements, or extenuating circumstances. For example: “I have received a significantly higher grade in my [Relevant Subject] course.” or “My standardized test scores were impacted by a medical condition, and I have now retaken the test and achieved a [Higher Score].”]. Thank you for your time and reconsideration.
Sincerely,
[Your Name]
Sample 3: Financial Aid Appeal
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Financial Aid Office]
[University Name]
[University Address]
Dear Financial Aid Office,
I am writing to appeal the financial aid package I received for the upcoming academic year. My family’s financial situation has changed significantly since I submitted my FAFSA.
[Explain the change in circumstances, such as job loss, medical expenses, or unexpected financial burdens. Provide documentation if possible. For example: “My father has recently lost his job due to company downsizing, and our family income has been drastically reduced. I have attached supporting documentation, including his termination letter and unemployment benefits statement.”]. Thank you for your time and reconsideration.
Sincerely,
[Your Name]
Sample 4: Parking Ticket Appeal
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Parking Authority]
[Address]
Dear Parking Authority,
I am writing to appeal parking ticket number [Ticket Number], issued on [Date] at [Location]. I believe the ticket was issued in error due to unforeseen circumstances.
[Explain the reason for the appeal. Be specific and provide evidence if possible. For example: “I was parked in a loading zone for less than the allotted time to unload heavy equipment for my business. I can provide receipts as proof of my business at [Location near Parking].”]. Thank you for your time and reconsideration.
Sincerely,
[Your Name]
Sample 5: Loan Reconsideration
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Lender Name]
[Address]
Dear [Lender Name],
I am writing to appeal the denial of my loan application (application number [Application Number]). I understand the decision was based on [Briefly mention the reason for denial, if known], but I believe my financial situation has improved significantly since then.
[Explain how your financial situation has improved. Provide supporting documentation such as pay stubs or bank statements. For example: “Since the time of my application, I have secured a new job with a higher salary. I have attached my most recent pay stubs as proof of income.”]. Thank you for your time and reconsideration.
Sincerely,
[Your Name]
Sample 6: Insurance Claim Appeal
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Insurance Company Name]
[Claims Department Address]
Dear Claims Department,
I am writing to appeal the denial of my insurance claim (claim number [Claim Number]), which was filed on [Date] for [Briefly describe the claim]. I believe the denial was incorrect and that my claim is valid based on the terms of my policy. The policy covers [the type of incident/loss].
[Provide specific reasons why you believe the denial was incorrect. Include any supporting documentation, such as medical records, repair estimates, or police reports. For example: “The denial was based on the exclusion of ‘pre-existing conditions,’ but I have medical records that clearly show this condition was not pre-existing. I have attached these records for your review.”]. Thank you for your time and reconsideration.
Sincerely,
[Your Name]
Sample 7: Grade Appeal
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Professor’s Name]
[Department Name]
[University Name]
Dear Professor [Professor’s Last Name],
I am writing to respectfully appeal the grade I received on [Assignment Name/Exam Name] in your [Course Name] class. While I respect your grading process, I believe that there may have been a misunderstanding or an oversight.
[Explain your reasons for appealing the grade. Be specific and provide evidence to support your claim. For example: “I believe that points were deducted unfairly for my answer to question #3, as my answer was based on information presented in class lectures and the assigned readings. I have attached a copy of my notes and relevant excerpts from the textbook to support my argument.”]. Thank you for your time and reconsideration.
Sincerely,
[Your Name]
Sample 8: Membership Reinstatement Appeal
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Organization Name]
[Membership Department Address]
Dear Membership Committee,
I am writing to appeal the termination of my membership with [Organization Name]. My membership was terminated on [Date] for [State the reason for termination, if known]. I deeply value my association with this organization.
[Explain the circumstances surrounding the termination and why you believe reinstatement is warranted. Express remorse if necessary and highlight your contributions to the organization. For example: “I understand that my membership was terminated due to a violation of the organization’s code of conduct. I sincerely regret my actions and take full responsibility. Since then, I have [Describe steps you’ve taken to rectify the situation or demonstrate your commitment to ethical behavior].”]. Thank you for your time and reconsideration.
Sincerely,
[Your Name]
Sample 9: Scholarship Reconsideration Appeal
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Scholarship Committee]
[Organization Name]
[Address]
Dear Scholarship Committee,
I am writing to respectfully appeal the denial of my scholarship application for the [Scholarship Name]. I was disappointed to learn that I was not selected, as this scholarship would significantly alleviate my financial burden as I pursue my education. I remain committed to [Your field of study].
[Provide any new information or changes in circumstances that might strengthen your application. Highlight any exceptional achievements or challenges you have overcome. For example: “Since submitting my application, I have been accepted into the highly competitive [Program Name] at [University Name]. This program will provide me with invaluable opportunities to [Describe how the program will benefit your career goals].”]. Thank you for your time and reconsideration.
Sincerely,
[Your Name]
Sample 10: Disciplinary Action Appeal
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Human Resources Department]
[Company Name]
[Address]
Dear Human Resources Department,
I am writing to appeal the disciplinary action I received on [Date], which consisted of [State the disciplinary action, e.g., written warning, suspension]. I believe this action was unwarranted and based on a misunderstanding of the situation.
[Explain your perspective on the incident that led to the disciplinary action. Provide any evidence that supports your claim. Be professional and avoid accusatory language. For example: “While I acknowledge that [Describe the incident], I believe my actions were motivated by [Explain your reasoning]. I have witness statements from [Witness Names] that support my account of the events.”]. Thank you for your time and reconsideration.
Sincerely,
[Your Name]
Sample 11: Property Tax Assessment Appeal
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Tax Assessor’s Office]
[Address]
Dear Tax Assessor,
I am writing to appeal the property tax assessment for my property located at [Property Address]. I believe the assessed value of [Assessed Value] is significantly higher than the fair market value of my property.
[Provide evidence to support your claim that the assessed value is too high. This could include recent comparable sales in your neighborhood, evidence of property damage, or errors in the property description. For example: “I have reviewed recent sales of similar properties in my neighborhood, and the average sale price is considerably lower than my property’s assessed value. I have attached a list of comparable sales for your review.”]. Thank you for your time and reconsideration.
Sincerely,
[Your Name]
Conclusion
Crafting a successful appeal for reconsideration hinges on presenting a clear, well-reasoned argument backed by compelling evidence. Adapt these sample letters to your specific situation, maintaining a professional tone and focusing on the reasons why your case deserves a second look. Remember to be specific, provide documentation whenever possible, and express gratitude for the recipient’s time and consideration. While there are no guarantees, a well-written appeal significantly increases your chances of a favorable outcome.