A character reference letter, also known as a personal reference letter, is a document that attests to a person’s qualities, character, and abilities. It’s often requested to support applications for jobs, housing, scholarships, or even legal proceedings. The strength of this letter rests on your detailed descriptions and specific examples. Its purpose is to provide a positive and persuasive perspective on the individual you are recommending, highlighting their strengths and suitability for the opportunity they are pursuing. Always tailor the letter to the specific need, mentioning the position or situation to give context.
Writing a strong character reference letter involves more than just stating positive attributes. It requires providing concrete examples that demonstrate these qualities. Think about specific instances where the individual displayed traits like integrity, responsibility, teamwork, or compassion. Quantifying achievements and showcasing the impact of their actions can significantly strengthen your recommendation. Remember to maintain a professional tone and avoid exaggeration, as honesty and authenticity are crucial for building credibility. Keep the letter concise and focus on the most relevant qualities. Proofread carefully for any errors before sending.
Below are 14 sample character reference letters, each designed for different situations. These templates provide a solid foundation, but remember to personalize them with specific details and anecdotes that reflect your unique relationship with the person you are recommending. Modify the highlighted areas to reflect the recipient’s name, the sender’s name, and the specific qualities you wish to highlight. By personalizing the reference, you demonstrate a genuine understanding of the applicant and their abilities. Each example aims to serve a distinct situation where a letter of character would be beneficial.
When choosing a letter, consider the context for which the reference is needed. Is it for a job application, rental agreement, academic pursuit, or a legal matter? Tailor the content to align with the requirements of the situation. It’s better to select the closest example and then tailor it as needed. Be forthright and realistic in the representation of the person. The authenticity and sincerity of your recommendation will make a more lasting impact.
Sample Character Reference Letters
Sample 1: General Character Reference for Employment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name] (If known, otherwise use title)
[Company Name]
[Company Address]
Dear [Mr./Ms./Mx. Hiring Manager Last Name],
I am writing to recommend [Applicant Name] for a position at your company. I have known [Applicant Name] for [Number] years as [Your Relationship – e.g., colleague, neighbor, friend]. During this time, I have been consistently impressed by their [Positive Qualities – e.g., work ethic, reliability, and integrity]. In my experience, [Applicant Name] is a highly motivated and dedicated individual who is always willing to go the extra mile. They possess excellent [Skills – e.g., communication, problem-solving, and teamwork] skills and are always eager to learn new things. I am confident that [Applicant Name] would be a valuable asset to your team. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Character Reference for Rental Application
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord Name]
[Property Address]
Dear [Mr./Ms./Mx. Landlord Last Name],
I am writing to recommend [Applicant Name] as a tenant. I have known [Applicant Name] for [Number] years as [Your Relationship – e.g., neighbor, friend]. During this time, they have consistently demonstrated qualities that would make them an excellent tenant, including responsibility and respect for property. They are a quiet and considerate neighbor. I am confident [Applicant Name] will be a responsible and reliable tenant. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Character Reference for Scholarship Application
[Your Name]
[Your Title/Position]
[Your Institution]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Scholarship Committee]
[Scholarship Name]
[Institution Offering Scholarship]
Dear [Scholarship Committee],
It is with great pleasure that I recommend [Applicant Name] for the [Scholarship Name]. I have had the opportunity to know [Applicant Name] as their [Your Relationship – e.g., teacher, mentor] at [Your Institution] for [Number] years. During this time, I have been consistently impressed by their intellectual curiosity, dedication to their studies, and their commitment to [Specific Area – e.g., community service, academic excellence]. [Applicant Name] is a highly motivated and capable student with a strong work ethic and a passion for learning. Their contributions to [Specific Example – e.g., class discussions, group projects] have been invaluable. They are also a kind and compassionate individual who is always willing to help others. I am confident that [Applicant Name] possesses the qualities and potential to excel in their chosen field and make a significant contribution to society. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Character Reference for Legal Matter (Generally Avoid Unless Subpoenaed)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Title]
[Court/Legal Entity]
[Address]
Dear [Mr./Ms./Mx. Last Name or To Whom It May Concern],
I am writing to provide a character reference for [Applicant Name]. I have known [Applicant Name] for [Number] years as [Your Relationship – e.g., friend, neighbor]. During this time, I have found them to be a person of integrity and good moral character. They are known for their [Positive Qualities – e.g., honesty, empathy, and responsibility]. I am confident that [Applicant Name] will conduct themselves responsibly and ethically in all matters. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Reference for Volunteer Work
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Organization Name]
[Volunteer Coordinator Name] (If known)
[Organization Address]
Dear [Mr./Ms./Mx. Last Name or To Whom It May Concern],
I am pleased to recommend [Applicant Name] for a volunteer position at your organization. I have known [Applicant Name] for [Number] years as [Your Relationship – e.g., friend, colleague] and have been consistently impressed by their dedication to helping others and their commitment to community service. They possess excellent [Relevant Skills – e.g., communication, empathy, teamwork] and are always willing to go above and beyond to assist those in need. In their previous volunteer work with [Previous Organization – If applicable], they demonstrated [Specific Achievement/Contribution]. I am confident that [Applicant Name] would be a valuable asset to your organization and would make a significant contribution to your mission. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Reference for Admission to Private School
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Admissions Committee]
[School Name]
[School Address]
Dear [Admissions Committee],
It is with great enthusiasm that I recommend [Applicant Name] for admission to [School Name]. I have known [Applicant Name] for [Number] years as their [Your Relationship – e.g., teacher, coach, family friend]. I have been consistently impressed by their intellectual curiosity, their enthusiasm for learning, and their positive attitude. [Applicant Name] is a bright and engaging student who demonstrates a strong work ethic and a willingness to challenge themselves academically. They are also a kind and respectful individual who interacts well with their peers. I believe that [Applicant Name] would be a valuable addition to the [School Name] community and would thrive in your challenging and supportive academic environment. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Reference for Fostering/Adoption
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Caseworker Name] (If known, otherwise use title)
[Agency Name]
[Agency Address]
Dear [Mr./Ms./Mx. Caseworker Last Name],
I am writing to provide a character reference for [Applicant Name] and [Applicant’s Partner Name – if applicable] in support of their application to become foster parents/adoptive parents. I have known [Applicant Name] for [Number] years as [Your Relationship – e.g., friend, family member, neighbor]. I have observed them to be loving, patient, and responsible individuals who possess the qualities necessary to provide a nurturing and supportive home for a child. They are dedicated to creating a stable and secure environment and are committed to providing children with the care and attention they need to thrive. I am confident that [Applicant Name] and [Applicant’s Partner Name] would make excellent foster/adoptive parents. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Reference for a Loan Application
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Loan Officer Name] (If known, otherwise use title)
[Bank/Financial Institution]
[Address]
Dear [Mr./Ms./Mx. Loan Officer Last Name],
I am writing to recommend [Applicant Name] in support of their loan application. I have known [Applicant Name] for [Number] years as [Your Relationship – e.g., colleague, friend, neighbor]. During this time, they have consistently demonstrated financial responsibility and a strong work ethic. They are reliable, trustworthy, and committed to fulfilling their obligations. [Applicant Name] has a proven track record of managing their finances responsibly and I am confident that they will be able to repay this loan in a timely manner. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Reference for a New Business Venture
[Your Name]
[Your Title/Position – if applicable]
[Your Company – if applicable]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Title – e.g., Investor, Partner, Lender]
[Company Name] (If applicable)
[Address]
Dear [Mr./Ms./Mx. Last Name or To Whom It May Concern],
I am writing to express my strong support for [Applicant Name] and their new business venture, [Business Name – if known]. I have known [Applicant Name] for [Number] years as [Your Relationship – e.g., colleague, mentor, friend]. During this time, I have been consistently impressed by their entrepreneurial spirit, their business acumen, and their dedication to achieving their goals. They possess a strong work ethic, excellent leadership skills, and a proven ability to overcome challenges. I am confident that [Applicant Name] has the skills and determination to make their new business venture a success. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Reference for a Professional License
[Your Name]
[Your Title/Position]
[Your License Number – if applicable]
[Your Company/Organization]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Licensing Board Name]
[Address]
Dear [Licensing Board],
I am writing to recommend [Applicant Name] for a [Type of License] license. I have known [Applicant Name] for [Number] years as their [Your Relationship – e.g., supervisor, mentor, colleague] in the field of [Field of Profession]. During this time, I have been consistently impressed by their knowledge, skills, and professionalism. They possess a strong understanding of [Specific Area of Expertise] and are committed to providing high-quality services. [Applicant Name] is also a person of integrity and good moral character. I am confident that [Applicant Name] meets all the requirements for licensure and would be a valuable asset to the profession. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Reference for a Political Endorsement
[Your Name]
[Your Title/Position – if applicable]
[Your Organization – if applicable]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Campaign Committee Name] (If known)
[Address]
To Whom It May Concern,
I am writing to express my strong support and endorsement for [Applicant Name] in their candidacy for [Political Position]. I have known [Applicant Name] for [Number] years as [Your Relationship – e.g., constituent, colleague, community member]. I have been consistently impressed by their dedication to public service, their commitment to [Specific Issue – e.g., improving education, supporting local businesses], and their ability to bring people together. [Applicant Name] possesses strong leadership skills, a deep understanding of the issues facing our community, and a genuine desire to make a positive difference. They are a person of integrity and good character. I am confident that [Applicant Name] will be an effective and dedicated representative for the people. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Reference for Military Service
[Your Name]
[Your Title/Rank – if applicable]
[Your Military Branch – if applicable]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recruiting Officer Name] (If known)
[Recruiting Office Address]
Dear [Recruiting Officer Name],
I am writing to strongly recommend [Applicant Name] for service in the [Military Branch]. I have known [Applicant Name] for [Number] years as [Your Relationship – e.g., coach, teacher, mentor]. During this time, they have consistently demonstrated the qualities that are essential for success in the military, including discipline, leadership, teamwork, and a commitment to serving their country. [Applicant Name] is physically fit, mentally tough, and possesses a strong work ethic. They are also a person of integrity and good moral character. I am confident that [Applicant Name] would be a valuable asset to the [Military Branch] and would excel in their chosen field. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Reference for Joining a Club or Organization
[Your Name]
[Your Position in the Club – if applicable]
[Club Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Membership Committee/Board]
[Club/Organization Name]
[Address]
Dear [Membership Committee/Board],
It is with pleasure that I recommend [Applicant Name] for membership in [Club/Organization Name]. I have known [Applicant Name] for [Number] years as [Your Relationship – e.g., neighbor, colleague, friend]. They have shown considerable interest in our activities and align with our values. Their dedication to [Relevant interest/skill] makes them an ideal candidate. We believe that [Applicant Name] would make a valuable contribution to our group and would be an active and engaged member. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Reference for a Mentoring Program
[Your Name]
[Your Title/Position – if applicable]
[Your Organization – if applicable]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Mentoring Program Coordinator]
[Mentoring Program Name]
[Organization/Institution]
Dear [Mentoring Program Coordinator],
I am pleased to recommend [Applicant Name] for your mentoring program. I have known [Applicant Name] for [Number] years as [Your Relationship – e.g., teacher, supervisor, community leader]. During this time, I have been consistently impressed with their drive, their desire to learn, and their willingness to seek guidance. [Applicant Name] possesses the qualities of a successful mentee, including a positive attitude, a strong work ethic, and a commitment to personal and professional growth. Their willingness to seek assistance and learn from others positions them for great success in a mentoring situation. I am confident that [Applicant Name] would greatly benefit from the support and guidance provided by your program and would make a meaningful contribution to the mentoring relationship. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
Writing a character reference letter is a significant responsibility, but with these templates and guidance, you can craft a compelling and impactful document. Remember to personalize each letter with specific examples and anecdotes that showcase the individual’s unique qualities and achievements. Tailor the letter to the specific purpose and always maintain honesty and authenticity. A well-written character reference letter can make a real difference in someone’s life, helping them achieve their goals and realize their potential. So take your time, follow these guidelines, and write a letter that truly reflects the individual’s character and abilities.