Resigning from a job is a significant step. A well-written resignation letter helps maintain professional relationships and ensures a smooth transition. This article provides 20 diverse resignation letter samples suitable for various situations. Each sample showcases different levels of formality and reasons for leaving, allowing you to adapt them to your specific needs. Remember to always tailor the letter to your individual circumstances and company culture.
Before diving into the samples, it’s crucial to understand the key elements of a resignation letter: your intention to resign, your last day of employment, a statement of gratitude, and an offer to assist with the transition. Keeping the tone professional and positive is essential, even if you’re leaving due to negative circumstances. Focus on the future and avoid negativity. Consider what information you MUST include versus what you should consider leaving out.
20 Resignation Letter Samples:
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Sample 1: Standard Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name]. My last day of employment will be [Your Last Day of Employment].
Thank you for the opportunities and experiences I have gained during my time here. I have learned a great deal and appreciate the support I have received.
I am committed to ensuring a smooth transition and am willing to assist in any way possible during my departure.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 2: Resignation with a New Job
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day of Employment]. I have accepted a new opportunity that aligns with my career goals.
I am grateful for the experience and knowledge I have gained during my time at [Company Name]. I have enjoyed working with my colleagues and appreciate the support I have received.
I am committed to making this transition as seamless as possible. Please let me know how I can assist in training my replacement.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 3: Resignation due to Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day of Employment]. My family and I are relocating to [New City/State].
I have truly valued my time at [Company Name] and appreciate the opportunities I have been given. I am thankful for the professional growth I have experienced.
I am happy to assist in any way possible to ensure a smooth handover of my responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 4: Short Notice Resignation (Use with Caution!)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day of Employment]. Due to unforeseen personal circumstances, I am unable to provide the standard two weeks’ notice.
I sincerely regret any inconvenience this may cause. I am available to discuss how I can best support the transition in the limited time available.
I appreciate the opportunities I have been given during my time at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 5: Resignation with Offer to Consult
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I have greatly valued my time at [Company Name] and am proud of the contributions I have made. To ensure a smooth transition, I would be happy to offer my services as a consultant on a short-term basis, if needed.
Thank you for the opportunity to grow professionally.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 6: Resignation for Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment]. This decision is due to health reasons that require me to focus on my well-being.
I appreciate the opportunities and support I have received during my time at [Company Name].
I am available to assist in the transition process as much as my health allows.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 7: Resignation with Expression of Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day of Employment].
I am incredibly grateful for the opportunities and experiences I have gained during my time at [Company Name]. I have learned a great deal and truly value the relationships I have built.
I am committed to ensuring a smooth handover of my responsibilities and am happy to assist in any way possible.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 8: Simple and Direct Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
This letter is to inform you that I am resigning from my position as [Your Job Title]. My last day of employment will be [Your Last Day of Employment].
Thank you for the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 9: Resignation from Part-Time Job
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my resignation from my part-time position as [Your Job Title], effective [Your Last Day of Employment].
I appreciate the flexible work environment and the opportunity to gain experience at [Company Name].
I will do my best to ensure a smooth transition during my remaining time.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 10: Resignation Due to Career Change
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment]. I have decided to pursue a career change that requires me to leave this role.
I am grateful for the opportunities and experiences I have gained at [Company Name].
I am committed to ensuring a smooth handover of my responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 11: Resignation from a Management Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Leading the team at [Company Name] has been a rewarding experience. I’m grateful for the support I’ve received and am proud of what we’ve accomplished together.
I am committed to working with you to ensure a seamless transition and will be available to assist in the training of my successor.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 12: Formal Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
This letter serves as formal notification of my resignation from the position of [Your Job Title] at [Company Name]. My final day of employment will be [Your Last Day of Employment], in accordance with company policy.
I extend my appreciation for the opportunities afforded to me during my tenure with [Company Name].
I remain available to facilitate a smooth and efficient transition of my duties and responsibilities.
Respectfully,
[Your Signature]
[Your Typed Name] -
Sample 13: Resignation to Start Own Business
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title], effective [Your Last Day of Employment]. I have decided to pursue my entrepreneurial aspirations and start my own business.
I am thankful for the skills and knowledge I have gained at [Company Name], which will be invaluable in my new venture.
I am committed to ensuring a smooth transition and am happy to assist in any way I can.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 14: Resignation After Probationary Period
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day of Employment]. After careful consideration during my probationary period, I have decided that this role is not the right fit for my career goals.
I appreciate the opportunity to have worked at [Company Name].
I will ensure all my assigned tasks are completed before my departure.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 15: Resignation Due to Dissatisfaction (Use Cautiously – Keep it Professional)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day of Employment]. This decision follows careful reflection on my professional growth and long-term career goals.
I would like to thank you for the opportunity to have worked at [Company Name].
I will do everything possible to ensure a smooth transition during my departure.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 16: Resignation to Return to School
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day of Employment]. I have decided to return to school to pursue further education.
I appreciate the support and understanding [Company Name] has provided me.
I am happy to assist in training my replacement before my last day.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 17: Resignation with Flexible Last Day
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day of Employment], or sooner if that is more convenient for the company.
I have valued my time at [Company Name] and appreciate the opportunities provided.
I am available to discuss the transition of my responsibilities at your earliest convenience.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 18: Resignation – Minimal Information
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this as notification that I am resigning from my position. My last day will be [Your Last Day of Employment].
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 19: Resignation Accepting a Promotion Elsewhere
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] effective [Your Last Day of Employment]. I have accepted a promotion at another company that will allow me to advance my career.
I have enjoyed my time at [Company Name] and appreciate the opportunities I have been given.
I will do my best to make this transition as smooth as possible.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 20: Resignation – Notice Longer Than Two Weeks
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name]. My last day of employment will be [Your Last Day of Employment]. I am providing [Number] weeks’ notice to allow for a smooth transition.
I am grateful for the opportunities and experiences I have gained during my time here.
I am committed to ensuring a smooth transition and am willing to assist in any way possible during my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
In conclusion, crafting a professional resignation letter is essential for maintaining positive relationships with your employer and colleagues. While these 20 samples offer a starting point, remember to customize your letter to reflect your specific circumstances and company culture. Always prioritize clarity, gratitude, and a willingness to assist with the transition. A well-crafted resignation letter leaves a positive lasting impression.