Why Use an Authorization Letter?
Authorization letters are essential for delegating tasks and granting permissions to individuals. They provide written proof of authority, ensuring clarity and preventing misunderstandings. Whether you need someone to collect documents, act on your behalf in a business transaction, or manage your finances temporarily, a well-written authorization letter is crucial. These letters outline the specific powers granted, the duration of the authorization, and any limitations.
Having a pre-written template ready can save you valuable time. The samples below cover a diverse range of situations, allowing you to quickly adapt and customize them to your specific needs. Remember to always include your contact information and signature to validate the letter’s authenticity. Also, it’s a good practice to inform any relevant third parties about the authorization you’ve granted.
7 Authorization Letter Samples for Various Situations
Sample 1: Collecting Documents
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name]
[Recipient Title]
[Institution Name]
[Institution Address]
Subject: Authorization to Collect Documents
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to collect the following documents on my behalf: [List of Documents]. [Authorized Person’s Name] will present a copy of their identification card for verification.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Bank Transaction
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Bank Name]
[Bank Address]
Subject: Authorization for Bank Transaction
Dear Sir/Madam,
I, [Your Name], account holder of account number [Your Account Number], hereby authorize [Authorized Person’s Name] to [Specify Transaction: e.g., deposit funds, withdraw funds] amounting to [Amount] from my account. A copy of my identification and [Authorized Person’s Name]’s identification are attached.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Medical Information
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Doctor’s Name]
[Clinic Name]
[Clinic Address]
Subject: Authorization to Release Medical Information
Dear [Doctor’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name], to receive my medical records and discuss my health information with you. This authorization is valid until [Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Childcare Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[School Name/Daycare Name]
[School/Daycare Address]
Subject: Authorization to Pick Up Child
Dear Sir/Madam,
I, [Your Name], parent/guardian of [Child’s Name], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to pick up my child, [Child’s Name], from [School Name/Daycare Name] on [Date(s) and Time(s)]. [Authorized Person’s Name]‘s relationship to the child is: [Relationship].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Vehicle Pick-up
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Dealership/Repair Shop Name]
[Dealership/Repair Shop Address]
Subject: Authorization for Vehicle Pick-up
Dear Sir/Madam,
I, [Your Name], authorize [Authorized Person’s Name] to pick up my vehicle, a [Year] [Make] [Model], with VIN [VIN Number], from your location. They will present a copy of their identification for verification.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Representing at a Meeting
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name/Organization Holding Meeting]
[Recipient Address]
Subject: Authorization to Represent
Dear [Recipient Name],
This letter serves to authorize [Authorized Person’s Name] to represent me/[Company Name] at the meeting scheduled for [Date] at [Time] concerning [Subject of Meeting]. [Authorized Person’s Name] is authorized to make decisions on my/[Company Name]‘s behalf.
Sincerely,
[Your Signature]
[Your Typed Name/Title]
Sample 7: General Power of Attorney (Limited)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Subject: Limited Power of Attorney
I, [Your Name], residing at [Your Address], hereby appoint [Authorized Person’s Name], residing at [Authorized Person’s Address], as my true and lawful attorney-in-fact to act for me and in my name, place, and stead to: [Specifically list the powers granted, e.g., “manage my rental property located at [Address],” “pay my bills related to [Specific account],” “negotiate a settlement with [Company Name]”].
This Power of Attorney is limited to the powers specifically granted herein and shall be effective from [Start Date] and terminate on [End Date]. This power of attorney does not grant the authority to sell or transfer any of my property.
In witness whereof, I have hereunto set my hand and seal this [Day] day of [Month], [Year].
[Your Signature]
[Your Typed Name]
Witness:
[Witness Signature]
[Witness Typed Name]
Conclusion
These authorization letter samples offer a starting point for empowering others to act on your behalf. Remember to always tailor the letter to your specific needs and consult with legal counsel if you have complex situations or concerns. Properly documenting authorization ensures clarity, protects your interests, and facilitates smooth delegation.