An attachment letter, sometimes called a cover letter for attachments, is a brief document that accompanies other materials. Its primary purpose is to clearly identify what is being sent, provide context, and explain why it’s being sent. It ensures that the recipient understands the purpose of the attached documents and knows what action, if any, is required from them. A well-written attachment letter projects professionalism and helps streamline communication.
These letters are crucial in various professional settings, including job applications (where it accompanies a resume and cover letter), legal documentation, and invoice submissions. In personal settings, attachment letters can be used to accompany important documents like medical records or financial statements. The key is to maintain clarity, conciseness, and a professional tone, regardless of the specific scenario.
Below are 18 examples of attachment letters tailored to different situations. Use these as templates and adapt them to your specific needs. Remember to proofread carefully to ensure accuracy and professionalism before sending.
Attachment Letter Examples & Templates
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1. Attachment Letter for a Resume
Dear [Hiring Manager Name],
Please find attached my resume for the [Job Title] position advertised on [Platform]. I am highly interested in this opportunity and believe my skills and experience align well with your requirements. Thank you for your time and consideration.
Sincerely,
[Your Name]
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2. Attachment Letter for an Invoice
Dear [Client Name],
Attached is invoice #[Invoice Number] for [Service/Product Provided] as per our agreement. The payment due date is [Date]. Please remit payment to the address or bank details provided on the invoice.
Sincerely,
[Your Name/Company Name]
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3. Attachment Letter for Legal Documents
Dear [Recipient Name],
Enclosed please find the following legal documents pertaining to [Subject]: [List of Documents]. Please review them carefully and contact me if you have any questions.
Sincerely,
[Your Name/Law Firm Name]
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4. Attachment Letter for Medical Records
Dear [Recipient Name],
Attached are the requested medical records for [Patient Name], date of birth [Date of Birth]. These records are for [Purpose]. Please maintain confidentiality.
Sincerely,
[Your Name/Medical Facility Name]
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5. Attachment Letter for Financial Statements
Dear [Recipient Name],
Please find attached the financial statements for [Company Name] for the period ending [Date]. These include [List of Statements].
Sincerely,
[Your Name/Accounting Firm Name]
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6. Attachment Letter for Job Application (Following Up)
Dear [Hiring Manager Name],
I am writing to follow up on my application for the [Job Title] position, submitted on [Date]. I’ve attached a copy of my resume for your convenience. I remain very interested in this opportunity.
Sincerely,
[Your Name]
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7. Attachment Letter – Sending a Contract
Dear [Recipient Name],
Attached is the contract for [Project Name/Service]. Please review it carefully and let me know if you have any questions or require any modifications before signing.
Sincerely,
[Your Name/Company Name]
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8. Attachment Letter – Sending a Proposal
Dear [Client Name],
Attached is our proposal for [Project Name]. We believe our expertise and approach will deliver exceptional results for your organization. We look forward to discussing this further with you.
Sincerely,
[Your Name/Company Name]
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9. Attachment Letter – Sending Reference Letters
Dear [Recipient Name],
Attached are the reference letters for [Applicant Name]. Please treat these with confidentiality.
Sincerely,
[Your Name]
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10. Attachment Letter – Sending a Presentation
Dear [Recipient Name],
Please find attached the presentation for [Topic]. We hope this provides you with the information you need. Feel free to contact me with any queries.
Sincerely,
[Your Name]
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11. Attachment Letter – Sending Photos
Dear [Recipient Name],
Attached are the photos from [Event/Occasion]. I hope you enjoy them!
Sincerely,
[Your Name]
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12. Attachment Letter – Sending a Report
Dear [Recipient Name],
Attached is the report on [Subject]. We believe this information is crucial for [Purpose].
Sincerely,
[Your Name]
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13. Attachment Letter – Sending Newsletter
Dear [Recipient Name],
Please find attached our latest newsletter, featuring updates on [Topics]. Stay informed with our company’s latest news and insights.
Sincerely,
[Your Name/Company Name]
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14. Attachment Letter – Sending Meeting Minutes
Dear [Recipient Name],
Attached are the minutes from our meeting on [Date]. Please review to ensure accurate recording and alignment on action items.
Sincerely,
[Your Name/Company Name]
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15. Attachment Letter – Sending Feedback Form
Dear [Recipient Name],
We value your opinion! Attached is a feedback form for [Product/Service]. Please take a few moments to share your thoughts, which will help us improve.
Sincerely,
[Your Name/Company Name]
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16. Attachment Letter – Sending a Survey
Dear [Recipient Name],
Help us understand your preferences! Attached is a survey regarding [Topic]. Your participation will greatly assist our research.
Sincerely,
[Your Name/Company Name]
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17. Attachment Letter – Sending Legal Notice
Dear [Recipient Name],
Attached is a formal legal notice concerning [Subject]. Please consult with legal counsel to understand your rights and obligations.
Sincerely,
[Your Name/Law Firm Name]
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18. Attachment Letter – Sending Consent Form
Dear [Recipient Name],
Attached is a consent form for [Purpose]. Please read carefully, and if you agree, sign and return as soon as possible.
Sincerely,
[Your Name/Organization Name]
Conclusion
Mastering the art of writing effective attachment letters is a valuable skill for professionals and individuals alike. These examples provide a solid foundation for crafting clear, concise, and professional communications in various situations. Remember to tailor each letter to the specific context and always proofread for accuracy before sending. By following these guidelines, you can ensure that your attachments are well-received and that your message is effectively conveyed.