An employment verification letter, also known as a proof of employment letter, serves as official confirmation of an individual’s work history with a company. It’s often required for loan applications, apartment rentals, immigration processes, and other situations where proof of income and employment is needed. This document verifies crucial details such as the employee’s job title, dates of employment, and salary. Employers are generally obligated to provide this information upon request, ensuring fairness and transparency.
This article provides thirteen distinct examples of employment verification letters, each tailored to different circumstances. These samples cover a range of scenarios, from basic confirmation to those including salary information, positive performance reviews, and details relevant to specific applications, such as visa applications. Understanding the components of a well-crafted verification letter ensures compliance and strengthens the employee’s position when seeking opportunities or financial assistance.
Sample Employment Verification Letters
Sample 1: Basic Employment Verification
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter is to verify that [Employee Name] is currently employed at [Company Name] as a [Job Title]. [He/She] started on [Start Date].
Sincerely,
[Your Name]
[Your Title]
Sample 2: Verification with Salary Information
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title]. [He/She] has been employed since [Start Date]. [His/Her] current annual salary is $[Salary].
Sincerely,
[Your Name]
[Your Title]
Sample 3: Verification for Mortgage Application
[Date]
[Mortgage Company Name]
[Mortgage Company Address]
To Whom It May Concern:
This letter is to verify that [Employee Name] is employed with [Company Name] as a [Job Title]. [He/She] started on [Start Date] and is currently a [Full-time/Part-time] employee. [His/Her] current annual salary is $[Salary]. This information is provided with the employee’s consent.
Sincerely,
[Your Name]
[Your Title]
Sample 4: Verification with Performance Information
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm the employment of [Employee Name] at [Company Name]. [He/She] has been employed as a [Job Title] since [Start Date]. [Employee Name] is a valuable asset to our team. [He/She] consistently meets and often exceeds expectations.
Sincerely,
[Your Name]
[Your Title]
Sample 5: Verification for Apartment Rental
[Date]
[Landlord/Property Manager Name]
[Property Address]
Dear [Landlord/Property Manager Name],
This letter confirms that [Employee Name] is employed by [Company Name] as a [Job Title]. [He/She] has been employed since [Start Date]. [His/Her] annual salary is $[Salary]. Please do not hesitate to contact me if you require further information.
Sincerely,
[Your Name]
[Your Title]
Sample 6: Verification for Visa Application
[Date]
[Consulate/Embassy Name]
[Address]
To Whom It May Concern:
This letter serves to verify that [Employee Name] is employed at [Company Name] as a [Job Title]. [He/She] has been employed since [Start Date]. [His/Her] current annual salary is $[Salary]. We anticipate [his/her] continued employment with our company.
Sincerely,
[Your Name]
[Your Title]
Sample 7: Verification for Loan Application
[Date]
[Loan Company Name]
[Loan Company Address]
To Whom It May Concern:
This letter is to verify that [Employee Name] is employed with [Company Name] as a [Job Title]. [He/She] started on [Start Date] and is currently a [Full-time/Part-time] employee. [His/Her] current annual salary is $[Salary], paid [frequency – e.g., bi-weekly]. This information is provided with the employee’s consent.
Sincerely,
[Your Name]
[Your Title]
Sample 8: Verification with End Date (Past Employment)
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] was previously employed at [Company Name] as a [Job Title]. [He/She] was employed from [Start Date] to [End Date].
Sincerely,
[Your Name]
[Your Title]
Sample 9: Verification with Final Salary (Past Employment)
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] was employed at [Company Name] as a [Job Title]. They were employed from [Start Date] to [End Date]. Their final annual salary was $[Salary].
Sincerely,
[Your Name]
[Your Title]
Sample 10: Verification for Government Assistance
[Date]
[Government Agency Name]
[Government Agency Address]
To Whom It May Concern:
This letter is to verify that [Employee Name] is employed with [Company Name] as a [Job Title]. [He/She] started on [Start Date]. [His/Her] current [weekly/bi-weekly/monthly] salary is $[Salary]. This information is provided with the employee’s consent.
Sincerely,
[Your Name]
[Your Title]
Sample 11: Simple Verification Without Salary
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed by [Company Name] as a [Job Title]. They have been with the company since [Start Date].
Sincerely,
[Your Name]
[Your Title]
Sample 12: Verification Including Department Information
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is employed by [Company Name] as a [Job Title] in the [Department Name] department. [He/She] has been with the company since [Start Date]. [His/Her] annual salary is $[Salary].
Sincerely,
[Your Name]
[Your Title]
Sample 13: Verification for Child Support
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Organization]
[Recipient Address]
Dear [Recipient Name],
This letter verifies that [Employee Name] is employed at [Company Name] as a [Job Title]. [He/She] started on [Start Date]. [His/Her] current gross [weekly/bi-weekly/monthly] income is $[Salary]. Deductions for health insurance and other benefits total $[Deduction Amount]. Please contact us if you need further information.
Sincerely,
[Your Name]
[Your Title]
Employment verification letters are vital documents that serve as official confirmation of an individual’s employment history. The samples provided offer a solid foundation for creating accurate and comprehensive letters tailored to various needs. Remember to always obtain the employee’s consent before disclosing sensitive information like salary, and ensure all details are accurate to maintain the integrity of the verification process.