An authorization letter is a crucial document that grants permission to another individual to act on your behalf. It clearly outlines the scope of the authorization, ensuring that the authorized person can legally perform specific tasks or make decisions in your absence. From picking up packages to handling financial transactions, these letters provide a formal record of consent and protect both parties involved.
Crafting an effective authorization letter requires careful attention to detail. Be specific about the powers being delegated, including dates, locations, and any limitations. A well-written letter prevents misunderstandings and safeguards your interests. Review the following samples to understand the different structures and phrasing used in various scenarios.
Sample Authorization Letters
Sample 1: Bank Transaction Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Bank Name]
[Bank Address]
Subject: Authorization for Bank Transaction
Dear Sir/Madam,
I, [Your Name], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to perform the following transaction on my behalf for account number [Your Account Number]:
* Withdrawal of $[Amount]
[Authorized Person’s Name] is authorized to present this letter, along with their government-issued photo ID, as proof of authorization. This authorization is valid only on [Date of Transaction]. I understand that this action is at my own risk and I bear all liabilities associated with it.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Medical Records Release
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Medical Facility Name]
[Medical Facility Address]
Subject: Authorization to Release Medical Records
Dear Records Department,
I, [Your Name], date of birth [Your Date of Birth], authorize the release of my medical records to [Authorized Person’s Name], residing at [Authorized Person’s Address]. These records should include all information pertaining to my treatment from [Start Date] to [End Date].
This authorization is granted for the purpose of [Reason for Release, e.g., second opinion, legal purposes]. [Authorized Person’s Name] is authorized to receive these records in person or via mail to the address provided above.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Child Pickup Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[School/Daycare Name]
[School/Daycare Address]
Subject: Authorization to Pick Up Child
To Whom It May Concern,
I, [Your Name], parent/guardian of [Child’s Name], date of birth [Child’s Date of Birth], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to pick up my child from [School/Daycare Name].
This authorization is valid from [Start Date] to [End Date]. [Authorized Person’s Name] will present a valid photo ID upon arrival. They are also authorized to [Specify any other permitted actions, e.g., sign attendance sheets].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Vehicle Pickup Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Company Name]
[Company Address]
Subject: Authorization to Pick Up Vehicle
To Whom It May Concern,
I, [Your Name], owner of vehicle with Vehicle Identification Number (VIN) [Vehicle VIN], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to pick up my vehicle from [Company Name/Location].
[Authorized Person’s Name] is authorized to sign any necessary paperwork related to the vehicle pickup. This authorization is valid only on [Date of Transaction].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Package Pickup Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Delivery Company Name]
[Delivery Company Address]
Subject: Authorization to Pick Up Package
To Whom It May Concern,
I, [Your Name], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to pick up package with tracking number [Tracking Number], addressed to [Your Name].
[Authorized Person’s Name] is authorized to present this letter and a copy of my photo ID as proof of authorization. This authorization is valid only on [Date of Transaction].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Travel Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Name]
[Embassy/Consulate Address]
Subject: Travel Authorization for [Dependent’s Name]
To Whom It May Concern,
I, [Your Name], parent/legal guardian of [Dependent’s Name], date of birth [Dependent’s Date of Birth], hereby authorize my [relationship, e.g., son/daughter] to travel with [Authorized Person’s Name], residing at [Authorized Person’s Address], from [Departure Date] to [Return Date] to [Destination].
I am providing my consent for [Dependent’s Name] to travel with [Authorized Person’s Name]. [Authorized Person’s Name] is responsible for the care and well-being of [Dependent’s Name] during this trip. A copy of my passport and birth certificate will be presented.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Legal Representation Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Law Firm Name]
[Law Firm Address]
Subject: Authorization for Legal Representation
To Whom It May Concern,
I, [Your Name], hereby authorize [Lawyer’s Name] of [Law Firm Name], located at [Law Firm Address], to represent me in the matter of [Briefly describe the legal matter, e.g., car accident, contract dispute].
[Lawyer’s Name] is authorized to take all necessary actions on my behalf, including but not limited to filing paperwork, attending court hearings, and negotiating settlements.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Power of Attorney (Limited)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Subject: Limited Power of Attorney
Know all men by these presents, that I, [Your Name], residing at [Your Address], do hereby make, constitute, and appoint [Attorney-in-Fact’s Name], residing at [Attorney-in-Fact’s Address], as my true and lawful attorney-in-fact for the following limited purpose:
To [Specific action the attorney-in-fact is authorized to perform, e.g., sell my property located at [Property Address], sign documents related to the sale, and deposit the proceeds into my account at [Bank Name], account number [Account Number]].
This power of attorney shall be effective from [Start Date] and shall terminate on [End Date]. This is a *limited* power of attorney, and [Attorney-in-Fact’s Name] is *not* authorized to act on my behalf in any other matters.
In witness whereof, I have hereunto set my hand and seal this [Day] day of [Month], [Year].
[Your Signature]
[Your Typed Name]
Witnessed By:
[Witness 1 Name & Signature]
[Witness 2 Name & Signature]
Sample 9: Authorization to Access Online Account
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Company/Website Name]
[Company/Website Address]
Subject: Authorization to Access Online Account
To Whom It May Concern,
I, [Your Name], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to access my online account with [Company/Website Name], username: [Your Username], for the purpose of [Specify Purpose, e.g., managing my subscriptions, updating my profile].
[Authorized Person’s Name] is authorized to perform the following actions: [List specific actions, e.g., view account details, download statements, change billing information]. They are *not* authorized to [List any restrictions, e.g., close the account, transfer funds].
This authorization is valid until [End Date]. I understand that I am responsible for all actions taken by [Authorized Person’s Name] while accessing my account.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Exam Proctoring Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[University/Testing Center Name]
[University/Testing Center Address]
Subject: Authorization for Exam Proctoring
To Whom It May Concern,
I, [Your Name], a student at [University Name] with student ID [Your Student ID], hereby authorize [Proctor’s Name], residing at [Proctor’s Address], to proctor my exam for the course [Course Name], course code [Course Code], scheduled on [Date of Exam] at [Time of Exam].
[Proctor’s Name] understands their responsibilities as a proctor, including verifying my identity, ensuring a fair and secure testing environment, and reporting any suspicious activity. They will follow all instructions provided by the university/testing center.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Property Management Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Property Management Company Name]
[Property Management Company Address]
Subject: Authorization for Property Management
To Whom It May Concern,
I, [Your Name], owner of the property located at [Property Address], hereby authorize [Property Management Company Name], to manage my property according to the terms outlined in our property management agreement signed on [Date of Agreement].
This authorization includes, but is not limited to, collecting rent, screening tenants, handling maintenance requests, and representing me in legal matters related to the property.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Website Update Authorization
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Web Developer/Agency Name]
[Web Developer/Agency Address]
Subject: Authorization to Update Website
To Whom It May Concern,
I, [Your Name], owner of the website [Website Domain], hereby authorize [Developer/Agency Name] to make updates and modifications to my website. The authorized contact person at [Developer/Agency Name] is [Contact Person’s Name].
These updates include [Specify Updates, e.g., content changes, plugin updates, design modifications]. This authorization is valid from [Start Date] to [End Date], or until the completion of the specified updates.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Authorization for Event Registration
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Event Organizer Name]
[Event Organizer Address]
Subject: Authorization for Event Registration
To Whom It May Concern,
I, [Your Name], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to register me for the event [Event Name], taking place on [Date of Event] at [Location of Event].
[Authorized Person’s Name] is authorized to complete the registration form on my behalf and submit payment using [Payment Method, e.g., credit card, check]. I have provided them with all necessary information for registration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Authorization to Receive Mail
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Post Office Name]
[Post Office Address]
Subject: Authorization to Receive Mail
To Whom It May Concern,
I, [Your Name], residing at [Your Address], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to receive mail on my behalf at my residential address.
[Authorized Person’s Name] is authorized to receive all types of mail, including letters, packages, and certified mail. They will present a valid photo ID when collecting mail. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Software License Authorization
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email Address]
[Date]
[Software Vendor Name]
[Software Vendor Address]
Subject: Authorization to Use Software License
To Whom It May Concern,
We, [Your Company Name], license holder of software [Software Name], license key [License Key], authorize [Employee’s Name], employee ID [Employee ID], to use this software license for company-related tasks.
[Employee’s Name] is bound by the terms and conditions of the software license agreement. This authorization is valid for the duration of their employment with [Your Company Name], or until the software license expires.
Sincerely,
[Your Name/Title]
[Your Signature]
Sample 16: Equipment Operation Authorization
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email Address]
[Date]
Subject: Authorization to Operate Equipment
To Whom It May Concern,
This letter authorizes [Employee’s Name], employee ID [Employee ID], to operate the following equipment: [List Equipment, e.g., Forklift, Excavator, Lathe]. [Employee’s Name] has received the necessary training and certifications to operate this equipment safely and effectively.
This authorization is contingent upon adherence to all safety regulations and company policies related to equipment operation. Any misuse or negligence will result in revocation of this authorization.
Sincerely,
[Your Name/Title]
[Your Signature]
Authorization letters are powerful tools for delegation and ensuring smooth operations in various aspects of life. By carefully tailoring each letter to the specific situation and clearly outlining the scope of authority, you can protect your interests and empower others to act on your behalf. Remember to consult legal professionals for complex or sensitive situations.