19 Professional Letter Examples: Templates & Writing Tips

[Date]

[Hiring Manager Name]
[Company Name]
[Company Address]

Dear [Hiring Manager Name],

I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Platform]. With my [Number] years of experience in [Relevant Field] and proven track record of [Specific Achievement], I am confident I possess the skills and qualifications necessary to excel in this role.

In my previous role at [Previous Company], I was responsible for [Key Responsibilities]. I successfully [Quantifiable Achievement] and consistently exceeded expectations. I am particularly drawn to [Company Name]’s commitment to [Company Value] and believe my passion for [Relevant Skill] aligns perfectly with your company’s goals.

I am eager to learn more about this opportunity and discuss how my skills and experience can benefit [Company Name]. Thank you for your time and consideration. My resume is attached for your review. I look forward to hearing from you soon.

[Date]

[Manager’s Name]
[Company Name]
[Company Address]

Dear [Manager’s Name],

Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].

I have enjoyed my time at [Company Name] and appreciate the opportunities I have been given during my [Number] years here. I have learned a great deal and am grateful for the support I have received.

I am committed to ensuring a smooth transition during my departure. I am happy to assist in training my replacement and completing any outstanding tasks. Thank you for your understanding.

[Date]

[Interviewer’s Name]
[Company Name]
[Company Address]

Dear [Interviewer’s Name],

Thank you for taking the time to interview me for the [Job Title] position at [Company Name] on [Date]. I enjoyed learning more about the role and the company culture.

Our conversation further solidified my interest in this opportunity, and I am confident that my skills and experience in [Relevant Field] align perfectly with the requirements of the position. I was particularly interested in [Specific Point Discussed].

Thank you again for your time and consideration. I look forward to hearing from you soon.

[Date]

[Company Name]
[Company Address]

Dear Sir/Madam,

I am writing to express my dissatisfaction with [Product/Service] that I purchased on [Date] (Reference Number: [Order/Reference Number]).

[Clearly Describe the Issue]. This issue has caused me [Explain the Inconvenience/Damage].

I am requesting [Desired Resolution, e.g., a refund, a replacement, a repair]. I have attached copies of [Supporting Documents, e.g., receipt, warranty].

I look forward to your prompt response and resolution to this matter. You can reach me at [Your Phone Number] or [Your Email Address].

[Date]

[Company Name]
[Company Address]

Dear Sir/Madam,

I am writing to inquire about [Specific Topic, e.g., your products/services, internship opportunities, pricing].

I am [Briefly Explain Your Reason for Inquiry]. I am particularly interested in [Specific Details].

Could you please provide me with more information regarding [Specific Questions]?

Thank you for your time and consideration. I look forward to hearing from you soon.

[Date]

[Company Name]
[Company Address]

Dear Sir/Madam,

I am writing in response to your complaint letter dated [Date], regarding [Product/Service].

We sincerely apologize for the inconvenience you have experienced. We have investigated the matter and have found [Explanation of the Issue].

To resolve this issue, we are offering you [Proposed Solution, e.g., a full refund, a discount on your next purchase, a replacement]. We value your business and appreciate your understanding.

[Date]

[Recipient Name/Hiring Manager Name]
[Recipient Title]
[Organization Name]
[Organization Address]

Dear [Recipient Name],

It is with great pleasure that I recommend [Candidate’s Name] for [Position/Program]. I have known [Candidate’s Name] for [Number] years as their [Your Relationship to Candidate, e.g., supervisor, professor].

During their time at [Previous Organization/School], [Candidate’s Name] demonstrated exceptional [Key Skills and Qualities]. They were particularly strong in [Specific Achievements]. For example, [Provide a Specific Example].

[Candidate’s Name] is a [Positive Adjectives, e.g., hardworking, dedicated, reliable] individual with a strong work ethic and a passion for [Relevant Field]. I am confident that they would be a valuable asset to your organization. Please feel free to contact me if you have any further questions.

[Date]

[Recipient’s Name]
[Recipient’s Address]

Dear [Recipient’s Name],

Please accept this letter as a sincere apology for [The Offense]. I understand that my actions [Describe the Impact of Your Actions] and I take full responsibility for my behavior.

There is no excuse for [Specific Action You Are Apologizing For]. I deeply regret [Express Your Regret].

I am committed to ensuring that this does not happen again. I value our relationship and hope that you can find it in your heart to forgive me. I am willing to [Offer a Form of Restitution].

[Date]

[Contact Person/Department]
[Company Name]
[Company Address]

Dear [Contact Person or “To Whom It May Concern”],

I am writing to request information about [Specific Information Requested, e.g., your upcoming conference, your product catalog, your pricing structure].

I am [Briefly Explain Why You Need the Information]. I am particularly interested in [Specific Details You Need].

Could you please provide me with [Specific Documents or Information Requested]? Thank you for your time and assistance.

[Date]

[Recipient’s Name]
[Recipient’s Address]

Dear [Recipient’s Name],

Are you looking for [Problem Your Product/Service Solves]? At [Your Company Name], we offer [Your Product/Service] designed to [Benefits of Your Product/Service].

[Describe the Features and Benefits of Your Product/Service in Detail]. Our [Product/Service] can help you [Achieve Specific Results].

For a limited time, we are offering [Special Offer, e.g., a discount, free shipping, a bonus item]. Visit our website at [Your Website Address] or call us at [Your Phone Number] to learn more and take advantage of this offer. We look forward to helping you achieve [Desired Outcome].

[Date]

[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]

Dear [Recipient’s Name],

I am writing to introduce myself. My name is [Your Name], and I am [Your Title/Position] at [Your Company]. We specialize in [Your Company’s Specialization].

I have been following [Recipient’s Company]’s work in [Industry/Area] for some time and am impressed by [Specific Achievement/Project]. I believe there may be opportunities for collaboration between our organizations.

I would be happy to schedule a brief introductory call to discuss potential synergies. Please let me know if you are available for a conversation in the coming weeks. Thank you for your time and consideration.

[Date]

[Contact Person Name]
[Company Name]
[Company Address]

Dear [Contact Person Name],

I am writing to follow up on our meeting/conversation on [Date] regarding [Subject of Meeting/Conversation].

As discussed, I am [State the Action You Are Taking/Reminder of Agreement]. I have also attached [Attached Documents, if applicable].

Please let me know if you have any questions or require further information. I look forward to hearing from you soon.

[Date]

[Recipient’s Name]
[Recipient’s Address]

Dear [Recipient’s Name],

This letter confirms [What You Are Confirming, e.g., your appointment, your order, your registration].

The details are as follows: [List the Key Details, e.g., Date, Time, Location, Items Ordered].

Please contact us if you have any questions or require any changes. We look forward to [What You Are Looking Forward To, e.g., seeing you at the event, processing your order].

[Date]

[Recipient’s Name/Company Name]
[Recipient’s Address]

Dear [Recipient’s Name],

This letter serves as a non-binding letter of intent to [State Your Intentions, e.g., purchase the property, enter into a partnership].

We are interested in [Explain the Subject of the Letter of Intent] and propose the following terms: [Outline the Key Terms, e.g., Price, Timeline, Conditions].

This letter is not legally binding and is subject to further negotiation and the execution of a definitive agreement. We look forward to discussing this matter further and reaching a mutually agreeable arrangement.

[Date]

[Recipient’s Name/Company Name]
[Recipient’s Address]

Dear [Recipient’s Name],

This letter confirms the agreement between [Your Company Name] and [Recipient’s Company Name] regarding [Subject of Agreement].

The terms of the agreement are as follows: [List the Key Terms and Conditions, e.g., Scope of Work, Payment Terms, Deliverables].

Please sign and return a copy of this letter to indicate your acceptance of these terms. We look forward to a successful working relationship.

[Date]

[Recipient’s Name]
[Recipient’s Address]

Dear [Recipient’s Name],

This letter authorizes [Authorized Person’s Name] to [Specific Action They Are Authorized To Do, e.g., act on my behalf, collect the package, access the account].

[Authorized Person’s Name]’s identification is as follows: [Describe Their Identification, e.g., Driver’s License Number, Passport Number].

This authorization is valid from [Start Date] to [End Date] (if applicable). Please contact me if you have any questions.

[Date]

[Client Name]
[Client Company Name]
[Client Address]

Dear [Client Name],

Thank you for considering [Your Company Name] for [Project/Service]. We are excited to present our proposal for [Briefly Describe the Proposal].

Our proposal outlines our understanding of your needs, our proposed solution, our team’s qualifications, and our pricing structure. We believe our expertise in [Relevant Field] makes us the ideal partner for this project.

We are confident that our solution will help you achieve [Desired Outcome]. We are eager to discuss this proposal in more detail and answer any questions you may have. Please contact us to schedule a meeting. Thank you for your time and consideration.

[Date]

[Service Provider Name]
[Service Provider Address]

Dear Sir/Madam,

I am writing to request cancellation of my [Service Name] service, account number [Your Account Number].

I would like the service to be canceled effective [Date you wish service to end]. Please confirm the cancellation in writing.

Please also advise regarding any final billings and the return of any equipment. Thank you for your assistance.

[Date]
Invoice Number: [Invoice Number]

[Client Company Name]
[Client Address]

Description | Quantity | Unit Price | Amount
——————————————————————–
[Service/Product Description] | [Quantity] | [Unit Price] | [Amount]
[Service/Product Description] | [Quantity] | [Unit Price] | [Amount]
——————————————————————–
Subtotal: [Subtotal Amount]
Tax: [Tax Amount]
Total: [Total Amount]

Payment Terms: [Payment Terms, e.g., Net 30, Due Upon Receipt]
Payment Methods: [Accepted Payment Methods, e.g., Check, Credit Card, Bank Transfer]

Thank you for your business!