Crafting a professional resignation letter is crucial for leaving a job on good terms. Your resignation letter serves as a formal notification to your employer that you’re leaving your position and helps maintain a positive relationship. It’s an opportunity to express gratitude for the experiences and opportunities you’ve gained while employed, while also ensuring a smooth transition for your employer. A well-written resignation letter should be clear, concise, and respectful, outlining your departure date and any assistance you can offer during the handover period.
The following are 23 sample resignation letters designed for various situations. Remember to tailor these templates to your specific circumstances and company culture. While some situations require a simple, straightforward resignation, others may call for a more detailed explanation or expressions of gratitude. Choose the sample that best fits your needs and customize it accordingly. Always proofread carefully before submitting your resignation to ensure accuracy and professionalism.
Sample Resignation Letters:
Sample 1: Standard Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment].
I want to thank you for the opportunity to work at [Company Name]. I have learned a great deal during my time here.
I am committed to ensuring a smooth transition during my departure. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment].
I am grateful for the opportunities and experiences I have gained during my time at [Company Name]. I especially appreciate [mention a specific opportunity or experience].
I am happy to assist with the transition process to ensure a smooth handover. Please let me know how I can best support the team during this time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation for a New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I have accepted a new opportunity that will allow me to further develop my skills in [mention area of development].
Thank you for the support and guidance I have received during my time here. I have truly valued my experience at [Company Name].
I am committed to ensuring a smooth transition. Please let me know how I can assist with training my replacement.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Resignation Due to Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. This decision is due to personal reasons that require my full attention.
I appreciate the opportunities I’ve been given during my time at [Company Name].
I am available to help with the transition as much as possible during my remaining time. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Short Notice Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I understand that this is less than the standard two weeks’ notice, and I apologize for any inconvenience this may cause. Due to unforeseen circumstances, I am unable to provide the standard notice period.
I value the experience I have gained at [Company Name].
I will do everything possible to assist in a smooth transition during my remaining time. Please let me know how I can best support the team.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation from a Part-Time Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my part-time position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to work at [Company Name]. I appreciate the flexibility and experience I’ve gained.
I will do my best to ensure a smooth transition during my last two weeks. Please let me know if there is anything I can do to help.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Resignation after a Short Period of Employment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment]. While I appreciate the opportunity to have worked here, I have realized that this role is not the best fit for my career goals.
I apologize for any inconvenience this may cause, given my relatively short tenure.
I am committed to making this transition as smooth as possible. Please let me know how I can assist in the handover process.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation to Start Your Own Business
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I have decided to pursue my entrepreneurial aspirations and will be starting my own business.
I am incredibly grateful for the skills and knowledge I have gained during my time at [Company Name]. I especially value [mention a specific skill or experience] which will be invaluable in my new venture.
I am committed to ensuring a seamless handover of my responsibilities. Please let me know how I can best assist in the transition.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Resignation Due to Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. My family and I are relocating to [New Location], which necessitates my resignation.
I have truly enjoyed my time working at [Company Name] and appreciate the opportunities I have been given.
I am happy to assist with the transition process in any way possible. Please let me know how I can best support the team during this time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation from an Internship
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am concluding my internship as [Your Internship Title] at [Company Name], effective [Your Last Day of Employment]. This marks the end of my planned internship duration.
I am extremely grateful for the opportunity to intern at [Company Name]. I have learned a great deal and gained valuable experience in [mention specific skills or area].
I would be happy to assist in any way possible to ensure a smooth transition. Please let me know if there is anything I can do to help with the handover of my responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation Due to Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. This decision is due to health reasons that require me to take a leave of absence.
I appreciate the opportunities I’ve been given during my time at [Company Name].
I am available to help with the transition as much as possible during my remaining time. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation with Offer to Train Replacement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment].
I am grateful for the opportunity to work at [Company Name]. I have learned a great deal during my time here.
I am happy to assist in training my replacement to ensure a smooth transition. Please let me know how I can be of assistance during the handover period.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Resignation From Management Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I’m eager to pursue different opportunities and am grateful for my time in management here.
I appreciate the trust and support you’ve given me during my leadership role.
I’m committed to facilitating a smooth transition for my team and will work to ensure a seamless handover. Please let me know how I can assist.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Resignation for Further Education
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I have decided to continue my education. I will pursue advanced studies in [mention area of study].
I am thankful for the opportunity to work at [Company Name]. The experiences I have gained here will be invaluable to my future studies.
I would be happy to assist in any way possible to ensure a smooth transition. Please let me know if there is anything I can do to help with the handover of my responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Resignation Due to Career Change
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I have made a career change and want to switch to [new career path].
I appreciate the opportunities I’ve been given during my time at [Company Name].
I am available to help with the transition as much as possible during my remaining time. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Resignation After Contract Completion
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as acknowledgement that my contract as [Your Job Title] at [Company Name] will end on [Your Last Day of Employment], as per the terms outlined in our agreement.
I have had a positive experience working at [Company Name]. Thank you for the opportunity to work with you and your team.
I would be happy to discuss potential extension opportunities or assist in the transition to a new contractor or employee. Please let me know your preferences.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Resignation Following a Promotion
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I will be resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. Despite recently being promoted, personal circumstances require that I leave the company.
I am very thankful for the opportunity for growth and promotion within [Company Name]. Thank you for believing in my abilities.
I will do everything possible to ensure a smooth transition during my remaining time. Please let me know how I can best support the team.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Resignation – No Specific Reason Given
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I appreciate the opportunity to work at [Company Name].
I am committed to ensuring a smooth transition. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 19: Resignation While On Probation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I will be resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment]. Having considered the requirements of the role during my probationary period, I have concluded that it is not the right fit for me.
Thank you for the opportunity and support I have been given during my short time here.
I am committed to assisting with the transition process. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 20: Resignation with Positive Feedback
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. My overall experience here has been very positive.
I greatly appreciate the opportunities for growth and development I’ve had during my time at [Company Name], especially [mention something specific].
I am happy to help with the transition to ensure a smooth handover. Please let me know how I can best support the team during this time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 21: Resignation From Remote Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I will be resigning from my remote position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment].
I value the opportunity to work remotely and the experience and support given to me. Thank you for everything.
I am committed to assisting with the transition process. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 22: Resignation with Regret
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment]. It is with regret that I make this decision.
I want to thank you for the opportunity to work at [Company Name]. I have learned a great deal during my time here and will miss working with the team.
I am committed to ensuring a smooth transition during my departure. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 23: Resignation After Disagreement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I believe that given recent disagreements, it is best for all parties that I move on.
I am thankful for the opportunity to work at [Company Name].
I am available to help with the transition as much as possible during my remaining time. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Choosing the right resignation letter template is the first step in leaving your job gracefully. Remember to customize the sample to reflect your own situation, company culture, and relationship with your employer. By expressing gratitude, offering assistance with the transition, and maintaining a professional tone, you can ensure a positive departure and preserve valuable relationships for the future. A well-crafted resignation letter can leave a lasting positive impression, even as you move on to new opportunities.