Securing an apartment often requires a strong recommendation letter. A well-crafted letter can highlight a prospective tenant’s responsibility, reliability, and respect for property. This article provides 20 sample recommendation letters tailored for apartment applications, covering various relationships and situations. These examples offer a solid foundation to build your own effective recommendation.
These sample letters demonstrate how to emphasize positive qualities like cleanliness, prompt rent payment, and courteous behavior. They also illustrate how to tailor the recommendation to the specific requirements of the landlord or property manager. Remember to personalize each letter with specific details about the applicant’s character and history.
20 Sample Recommendation Letters for Apartments
Sample 1: From Previous Landlord
[Date]
[Landlord’s Name]
[Landlord’s Address]
[Landlord’s Phone Number]
[Landlord’s Email Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing to recommend [Tenant’s Name] as a tenant. [He/She/They] rented property from me at [Address of previous property] from [Start Date] to [End Date]. [Tenant’s Name] was consistently a responsible and respectful tenant. [He/She/They] always paid rent on time and kept the property in excellent condition. I never had any issues with noise complaints or damage. I highly recommend [Tenant’s Name] without reservation.
Sincerely,
[Landlord’s Name]
Sample 2: From Employer
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing to recommend [Tenant’s Name]. [He/She/They] has been employed at [Company Name] as a [Job Title] since [Start Date]. [Tenant’s Name] is a reliable and dedicated employee. [He/She/They] is punctual, responsible, and a valuable asset to our team. I believe [Tenant’s Name]’s work ethic translates into a responsible tenant. I am confident that [he/she/they] will be an excellent resident in your building.
Sincerely,
[Employer’s Name]
Sample 3: From Friend/Colleague (Character Reference)
[Date]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing to recommend [Tenant’s Name] for tenancy at your property. I have known [Tenant’s Name] for [Number] years as a [Relationship – friend, colleague, etc.]. I have always found [him/her/them] to be a trustworthy, considerate, and responsible individual. [He/She/They] is organized and maintains a clean living space. I am confident that [Tenant’s Name] would be a valuable and respectful tenant.
Sincerely,
[Your Name]
Sample 4: Focusing on Financial Responsibility
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Recommender’s Phone Number]
[Recommender’s Email Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing to strongly recommend [Tenant’s Name] as a potential tenant for your apartment. I have known [Tenant’s Name] for [Number] years. During this time, I have observed [his/her/their] commitment to financial responsibility. [He/She/They] is diligent in managing [his/her/their] finances and consistently meets obligations in a timely manner. I am confident that [Tenant’s Name] will be a reliable tenant who will fulfill [his/her/their] financial responsibilities.
Sincerely,
[Recommender’s Name]
Sample 5: From Professor (Student Recommendation)
[Date]
[Professor’s Name]
[Professor’s Title]
[University Name]
[University Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing to recommend [Student’s Name] for tenancy in your apartment complex. I have been [Student’s Name]’s professor for [Number] semesters at [University Name]. [He/She/They] is a dedicated and responsible student who consistently demonstrates respect for rules and regulations. [He/She/They] is also a quiet and considerate individual who I believe would be a good neighbor. I am confident that [Student’s Name] would be a responsible tenant.
Sincerely,
[Professor’s Name]
Sample 6: Emphasizing Cleanliness
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am pleased to recommend [Tenant’s Name] as a tenant. One of [his/her/their] most notable qualities is [his/her/their] commitment to cleanliness and order. I have personally witnessed [him/her/them] maintain a spotless and organized living environment. I am certain that [Tenant’s Name] will treat your property with the same care and respect.
Sincerely,
[Recommender’s Name]
Sample 7: Short and to the Point
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I highly recommend [Tenant’s Name] as a tenant. [He/She/They] is responsible, reliable, and respectful. You will not be disappointed.
Sincerely,
[Recommender’s Name]
Sample 8: From a Volunteer Coordinator
[Date]
[Coordinator’s Name]
[Organization Name]
[Organization Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing to recommend [Tenant’s Name], who has volunteered with [Organization Name] for [Number] years. During that time, [he/she/they] has consistently demonstrated reliability, dedication, and a commitment to helping others. These qualities suggest [he/she/they] will be a responsible and considerate tenant.
Sincerely,
[Coordinator’s Name]
Sample 9: Emphasizing Quiet Nature
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing to recommend [Tenant’s Name] as a prospective tenant. I have always known [him/her/them] to be a quiet and respectful individual. [He/She/They] values peace and tranquility and would be a considerate neighbor in a shared living environment.
Sincerely,
[Recommender’s Name]
Sample 10: Addressing a Short Rental History
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing to recommend [Tenant’s Name] for tenancy. While [he/she/they] may have a limited rental history, I can attest to [his/her/their] responsible character and commitment to fulfilling obligations. [He/She/They] is a trustworthy individual who will treat your property with respect.
Sincerely,
[Recommender’s Name]
Sample 11: Focused on Responsibility
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am pleased to recommend [Tenant’s Name] as a prospective tenant. I have been consistently impressed by [his/her/their] sense of responsibility and dedication to meeting obligations. I am confident that [Tenant’s Name] will be a reliable and trustworthy tenant.
Sincerely,
[Recommender’s Name]
Sample 12: Highlighting Good Communication
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am recommending [Tenant’s Name] as a potential tenant. [He/She/They] is an excellent communicator and is always prompt in responding to inquiries. I believe [his/her/their] communication skills will make [him/her/them] a positive addition to your community.
Sincerely,
[Recommender’s Name]
Sample 13: Mentioning Respect for Rules
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing to recommend [Tenant’s Name] for your apartment. I have observed that [he/she/they] consistently respects rules and regulations, making [him/her/them] an ideal candidate for a communal living environment.
Sincerely,
[Recommender’s Name]
Sample 14: Stressing Reliability and Trustworthiness
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am wholeheartedly recommending [Tenant’s Name] as a tenant. [He/She/They] is a reliable and trustworthy individual whom I have known for [number] years. I have no doubt that [he/she/they] will be an excellent tenant.
Sincerely,
[Recommender’s Name]
Sample 15: Tailored for First-Time Renters
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing to support [Tenant’s Name]’s application for your apartment. While this may be [his/her/their] first time renting, I can assure you that [he/she/they] possesses the necessary qualities to be a responsible tenant. [He/She/They] is a dependable and conscientious individual with a strong work ethic.
Sincerely,
[Recommender’s Name]
Sample 16: Emphasis on Stability
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I recommend [Tenant’s Name] for tenancy. [He/She/They] demonstrates a high degree of stability in [his/her/their] life, which is reflective of the kind of reliable tenant [he/she/they] will be.
Sincerely,
[Recommender’s Name]
Sample 17: From a Mentor
[Date]
[Mentor’s Name]
[Mentor’s Title]
[Organization/Company]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing on behalf of [Tenant’s Name], whom I have mentored for [number] years. I have seen [him/her/them] grow into a responsible and reliable individual. I believe [he/she/they] would be an excellent tenant.
Sincerely,
[Mentor’s Name]
Sample 18: Highlighting Community Involvement
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am pleased to recommend [Tenant’s Name] as a prospective tenant. [He/She/They] is actively involved in the community and demonstrates a commitment to maintaining a positive environment for all.
Sincerely,
[Recommender’s Name]
Sample 19: Emphasizing Respect for Property
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am recommending [Tenant’s Name] for consideration. [He/She/They] displays a high level of respect for property and takes great pride in maintaining belongings. I am certain [he/she/they] will treat your property with the utmost care.
Sincerely,
[Recommender’s Name]
Sample 20: Focusing on Positive Attitude
[Date]
[Recommender’s Name]
[Recommender’s Address]
[Property Manager’s Name]
[Property Manager’s Address]
Dear [Property Manager’s Name],
I am writing to recommend [Tenant’s Name] for your apartment. [He/She/They] is a positive and friendly individual. Their positive attitude will be an asset to your community.
Sincerely,
[Recommender’s Name]
Conclusion
These 20 sample recommendation letters for apartment applications provide a solid starting point. Remember to personalize each letter to reflect the specific relationship with the applicant and to highlight their most relevant qualities. A strong and tailored recommendation letter can significantly increase a prospective tenant’s chances of securing their desired apartment.