Crafting the Perfect Resignation Letter
Leaving a job, even for a better opportunity, requires professionalism. A well-written resignation letter maintains positive relationships with your former employer and paves the way for future opportunities. The key is to be clear, concise, and courteous. This article provides 24 diverse resignation letter samples covering various scenarios, from standard two-week notices to more complex situations like resigning due to illness or accepting a different role within the same company.
Using these templates as a starting point allows you to personalize your letter while ensuring you include all necessary information. Consider your company culture and relationship with your manager when choosing the appropriate tone. Remember to express gratitude for the opportunities you’ve had and offer assistance during the transition period. Each example below is designed to be easily adaptable to your specific circumstances.
24 Sample Resignation Letter Formats
Here are 24 different resignation letter examples to help you get started. Each provides a slightly different tone and focuses on specific situations. Replace the bracketed information with your own details.
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Sample 1: Standard Two-Week Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date].
Thank you for the opportunity to work at [Company Name]. I have enjoyed my time here and appreciate the experiences I have gained.
I am willing to assist in the transition process to ensure a smooth handover of my responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 2: Immediate Resignation (Use with Caution)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective immediately.
[Brief, professional explanation – optional].
Thank you for the opportunity to work at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 3: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date].
I am incredibly grateful for the opportunities and experiences I have gained during my time at [Company Name]. I have learned a great deal and value the relationships I have built.
I am happy to assist in any way possible to ensure a smooth transition during my departure.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 4: Resignation for a New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. I have accepted a new opportunity that will allow me to further develop my skills in [mention specific area, e.g., project management].
I appreciate the support and guidance I have received during my time here.
I am committed to ensuring a smooth transition and am happy to help train my replacement.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 5: Resignation due to Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. This decision is due to personal reasons that require my full attention.
I appreciate the opportunities I’ve had during my time here. I will do my best to ensure a smooth handover of my responsibilities before my departure.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 6: Resignation from a Part-Time Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my part-time position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date].
Thank you for the opportunity to work here. I’ve enjoyed my time with the team.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 7: Resignation due to Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Date]. Due to unforeseen health reasons, I am no longer able to continue my work at this time.
I regret having to leave and wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 8: Resignation When Starting a New Business
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. I will be pursuing my own entrepreneurial venture.
Thank you for the experience and learning opportunities.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 9: Resignation Without Specifying Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
This letter is to formally notify you of my resignation from my role as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date].
I appreciate the opportunity to have worked here.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 10: Resignation After Short Tenure
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. While my time here has been short, I have decided to pursue other opportunities that better align with my career goals.
Thank you for the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 11: Resignation to Relocate
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. My family and I are relocating to [City, State].
I’ve enjoyed my time working with you and the team.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 12: Resignation from an Internship
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my internship position at [Company Name], effective [Date]. My internship is coming to its scheduled end.
Thank you for this valuable experience.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 13: Resignation to Care for Family
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. I need to dedicate my time to family responsibilities.
I appreciate the understanding of the team.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 14: Formal Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
This letter serves as formal notification that I am resigning from my position as [Your Position] at [Company Name], with my last day of employment being [Date – usually two weeks from the letter date].
Thank you for the opportunities I have been afforded during my time with the company.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 15: Simple Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position], effective [Date].
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 16: Resignation Letter with Offer to Train Replacement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. I am happy to assist in training my replacement to ensure a seamless transition.
I appreciate the opportunity I’ve been given.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 17: Resignation Letter: Moving to a Different Department
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my current role as [Your Position] in the [Current Department] department, effective [Date – usually two weeks from the letter date]. I will be transitioning to a new role as [New Position] within the [New Department] department.
I have valued my time and experiences in [Current Department].
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 18: Resignation from a Leadership Role
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position – e.g., Team Lead, Manager] at [Company Name], effective [Date – usually two weeks from the letter date].
I’m thankful for the chance to lead the team.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 19: Resignation Letter – Lack of Career Growth
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. I have made this decision to seek roles where I can experience more professional growth and advancement.
I appreciate the skills I’ve acquired.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 20: Resignation Letter – Unhappy Work Environment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. I’m making this decision due to feeling that the work environment is no longer suitable for me.
I’m thankful for the experience I’ve gained.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 21: Resignation Letter – Better Pay/Benefits
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. I’ve decided to pursue a new opportunity that offers an increased salary and an overall better benefits package.
I’m happy to assist with the team’s transition.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 22: Resignation Letter – Request for Final Pay and Benefits Information
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. I would also appreciate information regarding my final pay and any outstanding benefits.
Thank you for the work I’ve done at the company.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 23: Resignation Letter with Offer to Stay Longer
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. If needed, I am willing to extend my employment for a longer transition period to allow the organization sufficient time to train my replacement.
I appreciate the experience I had.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 24: Resignation Letter – Expressing Disappointment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email][Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date – usually two weeks from the letter date]. With significant regret, I’ve decided to leave this position.
I am grateful for the skills I’ve learned.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion: Resigning with Grace
Resigning doesn’t have to be stressful. By utilizing these sample resignation letters, you can confidently navigate the process with professionalism and grace. Remember to personalize each template to reflect your specific situation and maintain a positive tone. A well-crafted resignation letter leaves a lasting positive impression and ensures a smooth transition for both you and your employer, which is essential for preserving your professional reputation.