Crafting Your Perfect Resignation Letter
Resigning from a job is a significant step, and crafting a professional and well-written resignation letter is crucial for maintaining positive relationships with your employer. A clear, concise letter demonstrates respect and helps ensure a smooth transition. This article provides 17 adaptable resignation letter samples catering to various situations, allowing you to choose the template that best fits your needs. Remember to personalize each example to reflect your specific circumstances and maintain a positive tone.
Before diving into the samples, consider the essential elements of a good resignation letter: your name, the date, your manager’s name and title, the company name, your last day of employment, and a brief expression of gratitude. Always proofread your letter carefully before submitting it to avoid any errors or unclear statements. Adapt these sample letters, and you’ll make the transition for both you and your employer very easy.
17 Resignation Letter Samples
Here are 17 sample resignation letters, tailored for different circumstances. Remember to replace the bracketed placeholders ([Your Name], [Date], etc.) with your own information.
Sample 1: Standard Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day].
Thank you for the opportunity to work here. I have enjoyed my time at [Company Name] and appreciate the experiences I have gained.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with a Reason
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day]. I am resigning to pursue [brief explanation, e.g., further education, a new career opportunity].
Thank you for the opportunities I have been given during my time here. I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation with Gratitude and Offer to Help
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective two weeks from today, [Your Last Day].
I am incredibly grateful for the opportunities and experiences I have gained during my time here. I have learned a great deal and truly value the relationships I have built.
I am happy to assist in the transition process to ensure a smooth handover of my responsibilities. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Immediate Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective immediately.
I regret any inconvenience this may cause. I thank you for the opportunity to work at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Resignation Due to Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day], due to health reasons.
I appreciate the support I’ve received during my time here. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation with a New Job Offer
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day]. I have accepted a position at another company.
Thank you for the opportunities I have been provided during my time here. I wish you and [Company Name] all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Simple and Direct Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
This letter is to inform you that I am resigning from my position as [Your Position]. My last day of employment will be [Your Last Day].
Thank you.
[Your Signature]
[Your Typed Name]
Sample 8: Resignation from a Contract Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
This letter serves as formal notification that I will be ending my contract as [Your Position] with [Company Name], effective [Your Last Day]. This marks the end of my agreed-upon contract period.
Thank you for the opportunity to work on this project. I hope to work with you again in the future.
[Your Signature]
[Your Typed Name]
Sample 9: Resignation from a Senior Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day].
I have greatly valued my time at [Company Name] and I am proud of what we have accomplished together. I am committed to ensuring a smooth transition during my departure. I am available to assist in any way possible to train my replacement and ensure the continued success of the team.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation with a Positive Outlook
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my resignation from the position of [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
I have enjoyed my time working at [Company Name] and I am grateful for the opportunities I have had to grow and develop. I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation after a Short Time of Employment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day]. While my time here has been short, I appreciate the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation with Emphasis on Smooth Transition
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day].
I am committed to making this transition as smooth as possible. I am available to train my replacement and document all key processes before my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Resignation Due to Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. My family and I will be relocating to [City, State].
Thank you for the opportunities and support I have received during my time here. I wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Resignation Requesting Letter of Recommendation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day].
I would be grateful if you would consider writing a letter of recommendation for me to support my future career endeavors. I have truly enjoyed my time working here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Short and Sweet Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this as notification of my resignation from [Your Position], effective [Your Last Day].
Thank you.
[Your Signature]
[Your Typed Name]
Sample 16: Resignation to Start Own Business
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day]. I am leaving to pursue my dream of starting my own business.
I appreciate the experience and knowledge I’ve gained during my time here. I wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Resignation After Maternity/Paternity Leave
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I will not be returning from my maternity/paternity leave and am therefore resigning from my position as [Your Position] at [Company Name], effective [Your Last Day].
Thank you for the opportunity to work here. I wish you and [Company Name] continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Key Takeaways & Best Practices
Regardless of your reason for leaving, maintaining professionalism in your resignation letter is paramount. Express gratitude for the opportunity, provide adequate notice (typically two weeks), and offer assistance with the transition if possible. A positive and respectful resignation letter can leave a lasting impression and maintain valuable professional relationships.