Why Use an Authorization Letter?
An authorization letter is a crucial document when you need to delegate authority to someone else to act on your behalf. This could be for various reasons, such as collecting documents, making transactions, representing you in a meeting, or picking up mail. A well-written authorization letter clearly outlines the scope of the authority granted, ensuring there are no misunderstandings and protecting your interests. Having a written record provides clarity and accountability for both parties involved.
This article provides 20 sample authorization letter templates covering different scenarios to help you draft a professional and effective authorization letter. These templates are designed to be easily customizable to suit your specific needs. Remember to always review and adapt the templates to reflect the precise authority being granted.
20 Sample Authorization Letter Templates
Here are 20 authorization letter templates for various situations. Customize them to fit your specific needs:
Sample 1: General Authorization
[Your Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to act on my behalf regarding [Specify the task/matter]. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Collecting Documents
[Your Name]
[Your Address]
[Date]
[Name of Institution]
[Address of Institution]
To Whom It May Concern:
Please accept this letter as authorization for [Authorized Person’s Name] to collect my [Type of Document], bearing my name [Your Name], and identification number [Your ID Number]. They will present their valid photo ID for verification.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Picking Up Mail
[Your Name]
[Your Address]
[Date]
[Name of Post Office]
[Address of Post Office]
To Whom It May Concern:
I, [Your Name], residing at [Your Address], authorize [Authorized Person’s Name] to pick up my mail from the above-mentioned post office, starting from [Start Date]. They will present their valid photo ID.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Bank Transaction
[Your Name]
[Your Address]
[Date]
[Bank Name]
[Bank Address]
To Whom It May Concern:
I, [Your Name], account holder at [Bank Name], account number [Account Number], authorize [Authorized Person’s Name] to [Specify the Transaction, e.g., deposit funds, withdraw funds, inquire about balance] up to [Amount]. They will present their valid photo ID.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Representing in a Meeting
[Your Name]
[Your Address]
[Date]
[Name of Organization]
[Address of Organization]
To Whom It May Concern:
This letter serves as authorization for [Authorized Person’s Name] to represent me, [Your Name], in the meeting scheduled for [Date] at [Time] regarding [Subject of the Meeting]. They have full authority to make decisions on my behalf.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Medical Authorization
[Your Name]
[Your Address]
[Date]
[Hospital/Clinic Name]
[Hospital/Clinic Address]
To Whom It May Concern:
I, [Your Name], authorize [Authorized Person’s Name] to receive medical information and make medical decisions on my behalf for [Patient Name], if I am unavailable or incapacitated. Patient’s date of birth is [Date of Birth].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Vehicle Collection
[Your Name]
[Your Address]
[Date]
[Name of Dealership/Service Center]
[Address of Dealership/Service Center]
To Whom It May Concern:
I, [Your Name], authorize [Authorized Person’s Name] to collect my vehicle, [Vehicle Make and Model], license plate number [License Plate Number], from your premises. They will present their valid photo ID.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Childcare Authorization
[Your Name]
[Your Address]
[Date]
[Daycare/School Name]
[Address of Daycare/School]
To Whom It May Concern:
I, [Your Name], parent/guardian of [Child’s Name], authorize [Authorized Person’s Name] to pick up my child from your facility. They will present their valid photo ID.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Property Access
[Your Name]
[Your Address]
[Date]
To Whom It May Concern:
I, [Your Name], owner of the property located at [Property Address], hereby authorize [Authorized Person’s Name] to access the property for the purpose of [Purpose of Access]. This authorization is valid from [Start Date] to [End Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Contract Signing
[Your Name]
[Your Address]
[Date]
To Whom It May Concern:
I, [Your Name], authorize [Authorized Person’s Name] to sign the contract on my behalf regarding [Contract Details/Subject]. They are authorized to agree to the terms outlined in the contract. A copy of the contract is attached.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Insurance Claim
[Your Name]
[Your Address]
[Date]
[Insurance Company Name]
[Insurance Company Address]
To Whom It May Concern:
I, [Your Name], policyholder with policy number [Policy Number], authorize [Authorized Person’s Name] to handle my insurance claim regarding [Brief description of claim]. They are authorized to communicate with the insurance company and provide necessary documentation.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Legal Representation
[Your Name]
[Your Address]
[Date]
[Law Firm Name]
[Law Firm Address]
To Whom It May Concern:
I, [Your Name], hereby authorize [Authorized Person’s Name], attorney at law, to represent me in the legal matter concerning [Brief description of legal matter]. They have full authority to act on my behalf in all legal proceedings related to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Applying for a Permit
[Your Name]
[Your Address]
[Date]
[Permitting Authority Name]
[Permitting Authority Address]
To Whom It May Concern:
I, [Your Name], authorize [Authorized Person’s Name] to apply for a [Type of Permit] on my behalf for the property located at [Property Address]. They are authorized to provide all necessary information and documentation.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Receiving Goods
[Your Name]
[Your Address]
[Date]
[Company Name]
[Company Address]
To Whom It May Concern:
I, [Your Name], authorize [Authorized Person’s Name] to receive goods on my behalf. The order number is [Order Number]. They will present their valid photo ID.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Tax Matters
[Your Name]
[Your Address]
[Date]
[Tax Authority Name]
[Tax Authority Address]
To Whom It May Concern:
I, [Your Name], authorize [Authorized Person’s Name] to discuss and handle my tax matters related to the year [Tax Year]. They have access to my tax information and are authorized to represent me in any communication with your office. My Social Security number is [Social Security Number].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Data Retrieval
[Your Name]
[Your Address]
[Date]
[Company/Organization Name]
[Company/Organization Address]
To Whom It May Concern:
I, [Your Name], hereby authorize [Authorized Person’s Name] to retrieve my data associated with account ID [Account ID]. They will present a valid photo ID and a copy of this authorization letter. This authorization expires on [Expiration Date].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Voting Proxy
[Your Name]
[Your Address]
[Date]
[Organization/Company Name]
[Address of Organization/Company]
To Whom It May Concern:
I, [Your Name], a shareholder/member of [Organization/Company Name], authorize [Authorized Person’s Name] to act as my proxy and vote on my behalf at the meeting scheduled for [Date]. My shareholder/member ID is [Shareholder/Member ID].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Applying for a Visa
[Your Name]
[Your Address]
[Date]
[Consulate/Embassy Name]
[Consulate/Embassy Address]
To Whom It May Concern:
I, [Your Name], authorize [Authorized Person’s Name] to assist me with my visa application. They are authorized to submit documents, communicate with the consulate/embassy on my behalf, and receive any communication regarding my application. My passport number is [Passport Number].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 19: Closing a Bank Account
[Your Name]
[Your Address]
[Date]
[Bank Name]
[Bank Address]
To Whom It May Concern:
I, [Your Name], authorize [Authorized Person’s Name] to close my bank account, number [Account Number], and receive the remaining balance. They will present their valid photo ID.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 20: Transferring Ownership
[Your Name]
[Your Address]
[Date]
To Whom It May Concern:
I, [Your Name], the legal owner of [Item/Property being transferred], authorize [Authorized Person’s Name] to receive the ownership of said item/property on my behalf. This transfer of ownership is effective immediately. Description of item: [Description of Item].
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
Using these authorization letter templates as a starting point will save you time and effort. Always remember to tailor the templates to your specific needs and clearly define the scope of authority being granted. Ensure both parties understand the terms and keep a copy of the signed letter for your records. By clearly outlining the delegated authority, you can avoid potential misunderstandings and ensure a smooth process.