Inviting a friend or family member to visit you in the United States requires more than just a verbal invitation. A well-crafted visa invitation letter is crucial for supporting their visa application. This letter demonstrates your willingness to be responsible for them during their stay and provides key details about the purpose of their visit. It assures the U.S. consulate that the visitor has a genuine reason to return to their home country, minimizing the risk of visa denial.
A strong invitation letter should clearly state your relationship to the applicant, the purpose and duration of their visit, your address and contact information in the U.S., and an assurance of financial responsibility if applicable. It should also include details about the applicant, such as their full name, date of birth, and passport number. Clarity and honesty are paramount in creating a persuasive letter that strengthens the visa application.
While the invitation letter isn’t a guarantee of visa approval, it’s a significant piece of evidence that strengthens the applicant’s case. Including supporting documents such as your proof of residence (e.g., utility bill, lease agreement), proof of income (e.g., pay stubs, tax returns), and a copy of your U.S. visa or passport can further enhance the application’s credibility. These documents demonstrate your ability to financially support the visitor and solidify your commitment to their visit.
Below, you’ll find 17 sample visa invitation letters for various scenarios. Remember to tailor these templates to your specific situation for the best possible outcome. Ensure accuracy and honesty in all the information you provide.
Sample Visa Invitation Letters for USA
Sample 1: General Invitation for a Family Visit
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name]
Dear Sir/Madam,
I am writing this letter to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to visit me in the United States.
The purpose of their visit is for a family visit. They plan to stay from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence.
I will be responsible for their accommodation and financial support during their visit. I assure you that they will return to their home country before the expiration of their visa.
Thank you for considering their visa application.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 2: Invitation for a Friend’s Vacation
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name]
Dear Sir/Madam,
I am writing to invite my friend, [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to visit me in the United States for a vacation.
They plan to stay from [Start Date] to [End Date]. During their visit, we plan to visit various tourist attractions in [City/State]. They will be staying at my residence.
I will be providing accommodation. They will be responsible for their other expenses. I assure you that they will return to their home country.
Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 3: Invitation for Medical Treatment (Applicant Responsible)
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Medical Treatment
Dear Sir/Madam,
I am writing to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to visit the United States for medical treatment. They will be treated at [Name of Hospital/Clinic].
Their visit is scheduled from [Start Date] to [End Date]. They will be staying with me at my residence. They are responsible for all of their medical and living expenses during their stay.
I am including a letter from [Name of Doctor] at [Name of Hospital/Clinic] outlining the proposed treatment. I assure you that they intend to return to their home country after completing treatment.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 4: Invitation for a Wedding
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Wedding Attendance
Dear Sir/Madam,
I am writing to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to attend my wedding in the United States.
The wedding will be held on [Date of Wedding] in [City, State]. They plan to stay from [Start Date] to [End Date]. They will be staying with me at my residence.
I will be responsible for their accommodation. They will be responsible for their other expenses. I assure you that they will return to their home country after the wedding.
Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 5: Invitation for Graduation Ceremony
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Graduation Ceremony
Dear Sir/Madam,
I am writing to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to attend my graduation ceremony from [Name of University].
The graduation ceremony will be held on [Date of Graduation]. They plan to stay from [Start Date] to [End Date]. They will be staying with me at my residence.
I will be responsible for their accommodation. They will be responsible for their other expenses. I assure you that they will return to their home country after the graduation ceremony.
Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 6: Invitation for Business Trip (Supporting a Colleague)
[Your Full Name]
[Your Title]
[Company Name]
[Company Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Business Trip
Dear Sir/Madam,
I am writing to invite my colleague, [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to visit the United States for a business trip related to [Project Name/Reason for Visit].
They will be visiting our office from [Start Date] to [End Date]. During their stay, they will be participating in meetings and training sessions at our office located at [Company Address]. They will be staying at [Hotel Name or address].
Our company will be responsible for their accommodation and expenses related to the business trip. I assure you that they will return to their home country upon completion of their business obligations.
Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 7: Invitation for Visiting Grandparents
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name]
Dear Sir/Madam,
I am writing this letter to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to visit their grandchildren in the United States.
They plan to stay from [Start Date] to [End Date]. During their stay, they will be staying with us at our residence.
We will be responsible for their accommodation and financial support during their visit. We assure you that they will return to their home country before the expiration of their visa.
Thank you for considering their visa application.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 8: Invitation for Attending a Conference
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Conference Attendance
Dear Sir/Madam,
I am writing to invite my colleague/friend, [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to attend the [Name of Conference] in [City, State].
The conference will be held from [Start Date] to [End Date]. They plan to arrive on [Arrival Date] and depart on [Departure Date]. They will be staying at [Hotel Name or address].
[Applicant] will be responsible for their own expenses/I will be responsible for their expenses. I assure you that they will return to their home country upon completion of the conference.
Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 9: Invitation for Religious Pilgrimage
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Religious Pilgrimage
Dear Sir/Madam,
I am writing to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to visit the United States for a religious pilgrimage to [Name of Religious Site].
They plan to stay from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence/ or at [Hotel Name or address].
I will be responsible for their accommodation during their visit. [Applicant] will be responsible for all their other expenses. I assure you that they will return to their home country before the expiration of their visa.
Thank you for considering their visa application.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 10: Invitation for Cultural Exchange Program
[Your Full Name]
[Your Title]
[Organization Name]
[Organization Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Cultural Exchange Program
Dear Sir/Madam,
I am writing to invite [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to participate in our cultural exchange program at [Organization Name] from [Start Date] to [End Date].
During their stay, they will be involved in various activities related to [Details about activities]. We will provide them with accommodation/They will stay at [Hotel Name or address] and a stipend of [Amount] to cover their living expenses.
We assure you that they will return to their home country upon completion of the program. We are a reputable organization committed to fostering international understanding and cultural exchange.
Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 11: Invitation to Help with New Baby
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Help with New Baby
Dear Sir/Madam,
I am writing to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to visit me in the United States to help with the care of my newborn baby.
They plan to stay from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence.
I will be responsible for their accommodation and meals. They will be responsible for their other expenses. I assure you that they will return to their home country before the expiration of their visa.
Thank you for considering their visa application.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 12: Invitation for Helping During Illness
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Support During Illness
Dear Sir/Madam,
I am writing to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to visit me in the United States to help me during a period of illness. I am currently recovering from [Illness Description].
They plan to stay from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence.
I will be responsible for their accommodation and meals. They will be responsible for their other expenses. I assure you that they will return to their home country before the expiration of their visa.
Thank you for considering their visa application.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 13: Invitation for Attending a Retirement Party
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Retirement Party
Dear Sir/Madam,
I am writing to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to attend my retirement party.
The retirement party will be held on [Date of Party]. They plan to stay from [Start Date] to [End Date]. They will be staying with me at my residence/ or at [Hotel Name or address].
I will be responsible for their accommodation. They will be responsible for their other expenses. I assure you that they will return to their home country before the expiration of their visa.
Thank you for considering their visa application.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 14: Invitation to Attend a Theater Performance
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Theater Performance
Dear Sir/Madam,
I am writing to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to visit the United States to attend a performance of [Play Name/Performance] at [Theater Name] on [Date of Performance].
They plan to stay from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence/ or at [Hotel Name or address].
I will be responsible for their accommodation. They will be responsible for their other expenses. I assure you that they will return to their home country before the expiration of their visa.
Thank you for considering their visa application.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 15: Invitation for Parent to Visit Newborn Grandchild
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name] – Visit Newborn Grandchild
Dear Sir/Madam,
I am writing this letter to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to visit their new grandchild in the United States.
The purpose of their visit is to meet their new grandchild. They plan to stay from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence.
I will be responsible for their accommodation and financial support during their visit. I assure you that they will return to their home country before the expiration of their visa.
Thank you for considering their visa application.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 16: Invitation for Sibling to Visit
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name]
Dear Sir/Madam,
I am writing this letter to invite my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to visit me in the United States.
The purpose of their visit is to spend time together. They plan to stay from [Start Date] to [End Date]. During their stay, they will be staying with me at my residence.
I will be responsible for their accommodation and financial support during their visit. I assure you that they will return to their home country before the expiration of their visa.
Thank you for considering their visa application.
Sincerely,
[Your Signature]
[Your Full Name]
Sample 17: Invitation for House Guest
[Your Full Name]
[Your U.S. Address]
[Your Phone Number]
[Your Email Address]
[Date]
Consulate General
U.S. Embassy
[City, Country of Embassy]
Subject: Visa Invitation for [Applicant’s Full Name]
Dear Sir/Madam,
I am writing to invite [Applicant’s Full Name], born on [Applicant’s Date of Birth], passport number [Applicant’s Passport Number], to stay as a guest at my home in the United States from [Start Date] to [End Date].
The purpose of their visit is to [State the reason for the visit]. During their stay, they will be residing at my address.
I will provide [Applicant’s Full Name] with free room and board for the duration of their visit. I can be reached at [Your Phone Number] or [Your Email Address] if you have any questions. I can also provide proof of my US residency and financial standing if needed.
I assure you that they will return to their home country after the graduation ceremony.
Sincerely,
[Your Signature]
[Your Full Name]
Conclusion
Crafting a detailed and honest visa invitation letter significantly improves the chances of visa approval. Remember to tailor the provided samples to your specific circumstances, include all necessary information, and provide supporting documentation to strengthen the applicant’s case. While not a guarantee, a well-prepared invitation letter demonstrates your commitment and responsibility, increasing the likelihood of a successful visa application.