What is a Verification of Employment (VOE) Letter?
A Verification of Employment (VOE) letter, also known as an employment verification letter, is a document confirming an individual’s employment history with a company. It typically includes details such as the employee’s job title, dates of employment, and salary. These letters are often requested by lenders (for loan applications), landlords (for rental agreements), or other employers (for background checks). A well-written VOE letter provides accurate and professional confirmation of an employee’s work history.
The purpose of a VOE letter is to provide a reliable source of information about a person’s employment. It validates their employment claims and gives confidence to third parties who need to verify their work history. Different requests may require varied information, so understanding the context of the request is crucial. This guide provides nine sample letters to help you tailor your response appropriately.
Sample VOE Letters: Different Scenarios
Below are nine sample Verification of Employment letters catering to various situations. These examples can be adapted to fit your specific needs. Remember to always verify the accuracy of the information before sending any VOE letter.
Sample 1: Basic Employment Verification
[Date]
[Recipient Name/Company]
[Recipient Address]
RE: Verification of Employment for [Employee Name]
To Whom It May Concern:
This letter is to verify that [Employee Name] is currently employed with [Company Name] as a [Job Title]. [He/She] has been employed with us since [Start Date].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Sample 2: VOE for Loan Application (with Salary)
[Date]
[Lender Name]
[Lender Address]
RE: Verification of Employment for [Employee Name]
To Whom It May Concern:
This letter is to confirm that [Employee Name] is employed by [Company Name] as a [Job Title]. [He/She] has been employed with our company since [Start Date]. [Employee Name]’s current annual salary is $[Annual Salary].
If you require any further information, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Sample 3: VOE for Rental Application
[Date]
[Landlord/Property Manager Name]
[Property Address]
RE: Verification of Employment for [Employee Name]
To Whom It May Concern:
This letter confirms that [Employee Name] is currently employed at [Company Name] in the position of [Job Title]. [He/She] started working with us on [Start Date]. [Employee Name]’s current salary is $[Monthly Salary] per month.
We consider [Employee Name] to be a valuable asset to our team.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Sample 4: VOE Including Performance (Optional)
[Date]
[Recipient Name/Company]
[Recipient Address]
RE: Verification of Employment for [Employee Name]
To Whom It May Concern:
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. [He/She] started working with us on [Start Date]. [Employee Name]’s current salary is $[Monthly Salary] per month. During their employment, [Employee Name] has demonstrated strong [positive skill 1] and [positive skill 2] skills.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Sample 5: Past Employment Verification
[Date]
[Recipient Name/Company]
[Recipient Address]
RE: Verification of Employment for [Employee Name]
To Whom It May Concern:
This letter confirms that [Employee Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Sample 6: VOE with Bonus Information
[Date]
[Recipient Name/Company]
[Recipient Address]
RE: Verification of Employment for [Employee Name]
To Whom It May Concern:
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. [He/She] started working with us on [Start Date]. [Employee Name]’s current annual salary is $[Annual Salary] with potential for an annual bonus based on performance.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Sample 7: VOE for Government Assistance Programs
[Date]
[Government Agency Name]
[Agency Address]
RE: Verification of Employment for [Employee Name]
To Whom It May Concern:
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. [He/She] started working with us on [Start Date]. [Employee Name]’s current weekly hours are [Number] and their gross weekly income is $[Amount].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Sample 8: VOE with Confirmation of Good Standing
[Date]
[Recipient Name/Company]
[Recipient Address]
RE: Verification of Employment for [Employee Name]
To Whom It May Concern:
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. [He/She] started working with us on [Start Date] and is in good standing with the company.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Sample 9: VOE with Reason for Leaving (Past Employment)
[Date]
[Recipient Name/Company]
[Recipient Address]
RE: Verification of Employment for [Employee Name]
To Whom It May Concern:
This letter confirms that [Employee Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date]. [Employee Name]’s reason for leaving was [State Reason].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Key Takeaways for VOE Letters
When drafting a Verification of Employment letter, remember to be accurate, professional, and concise. Always obtain the employee’s consent before releasing any personal information. Tailor the letter to the specific request, ensuring you include all the necessary details. Using these samples as a guide will help you create effective VOE letters that meet the needs of various situations.