To Whom It May Concern: Samples & Guide (Optimized)

The phrase “To Whom It May Concern” is a formal salutation used in letters and documents when the specific recipient is unknown. It signals that the information contained within is relevant to whomever is in a position to address the matter at hand. This approach is common for situations such as employment verification, general inquiries, or when providing a reference without knowing the hiring manager’s name.

While “To Whom It May Concern” is a universally understood greeting, consider alternatives if possible. If you can identify a department or specific role, addressing the letter directly to that entity can create a more personalized and impactful message. However, when you are lacking specific contact information, using “To Whom It May Concern” remains a perfectly acceptable and professional approach.

To Whom It May Concern Letter & Invoice Samples

• Sample 1: Employment Verification
  To Whom It May Concern,
  This letter is to verify that Jane Doe was employed by Acme Corp from January 2018 to June 2023 as a Marketing Manager. Her responsibilities included [list key responsibilities]. Please contact us if you require further information.
  Sincerely,
  John Smith, HR Manager
• Sample 2: General Inquiry
  To Whom It May Concern,
  I am writing to inquire about the availability of [product/service] at your location. I am interested in [specific details]. Could you please provide me with more information and pricing details?
  Thank you for your time and consideration.
  Sincerely,
  [Your Name]
• Sample 3: Character Reference
  To Whom It May Concern,
  It is with great pleasure that I recommend [Name] for [Position/Opportunity]. I have known [Name] for [Number] years as [Your Relationship]. They are a [Positive Adjective] and [Positive Adjective] individual with a strong work ethic.
  Sincerely,
  [Your Name]
• Sample 4: Invoice Example – Unpaid Balance
  To Whom It May Concern (Accounts Payable Department),
  Please find attached invoice #12345 for $500, which is currently overdue. The due date was [Date]. We kindly request you review this and remit payment as soon as possible.
  Sincerely,
  [Your Name/Company Name]
• Sample 5: Permission Request
  To Whom It May Concern,
  I am writing to request permission to [State the request clearly – e.g., use your facilities for a training workshop]. [Provide details about the request – e.g., date, time, number of attendees]. I would be grateful if you could consider my request.
  Sincerely,
  [Your Name]
• Sample 6: Complaint Letter
  To Whom It May Concern,
  I am writing to express my dissatisfaction with [product/service]. [Describe the issue clearly and concisely]. I would appreciate it if you could investigate this matter and provide a resolution.
  Sincerely,
  [Your Name]
• Sample 7: Letter of Introduction
  To Whom It May Concern,
  I am writing to introduce [Name] who is [brief description – e.g., a valued client/partner]. [He/She] is interested in [state their interest]. Please extend to [him/her] any assistance you can provide.
  Sincerely,
  [Your Name]
• Sample 8: Scholarship Application
  To Whom It May Concern,
  I am writing to apply for the [Scholarship Name] scholarship. [Briefly describe your qualifications and why you are a suitable candidate]. I am confident that I can make a significant contribution to [field of study].
  Sincerely,
  [Your Name]
• Sample 9: Donation Request
  To Whom It May Concern,
  I am writing to request a donation to support [Cause/Organization]. [Explain the cause and how the donation will be used]. Any amount you can contribute would be greatly appreciated.
  Sincerely,
  [Your Name/Organization]
• Sample 10: Request for Information
  To Whom It May Concern,
  I am writing to request information about [Specific topic/area]. I am particularly interested in [Specific details]. Thank you for your assistance.
  Sincerely,
  [Your Name]
• Sample 11: Apology Letter
  To Whom It May Concern,
  I am writing to sincerely apologize for [Describe the incident]. I understand that my actions have caused [Consequences] and I take full responsibility. I will ensure this does not happen again.
  Sincerely,
  [Your Name]
• Sample 12: Letter of Recommendation for University
  To Whom It May Concern,
  It is with great enthusiasm that I recommend [Name] for admission to your university’s [Program Name] program. I have known [Name] for [Number] years as their [Your Role – e.g., Teacher, Mentor]. They possess exceptional [Skills/Qualities] and a strong dedication to [Field of Study]. I highly recommend them without reservation.
  Sincerely,
  [Your Name], [Your Title]
• Sample 13: Invoice Example – Request for Payment
  To Whom It May Concern (Accounts Payable),
  This email serves as a reminder regarding invoice # [Invoice Number] for [Amount] due on [Due Date]. The invoice is attached for your convenience. Kindly process the payment at your earliest convenience.
  Sincerely,
  [Your Name/Company Name]
• Sample 14: Letter of Support
  To Whom It May Concern,
  I am writing to express my strong support for [Project/Initiative/Person]. [Clearly and concisely state the reasons for your support and the potential benefits]. I believe that [it/they] will make a significant positive impact.
  Sincerely,
  [Your Name]
• Sample 15: Open Job Application
  To Whom It May Concern (Hiring Manager),
  I am writing to express my interest in potential opportunities at [Company Name]. I have [Number] years of experience in [Relevant Field] and possess skills in [List Key Skills]. I am confident that my skills and experience align with your company’s needs. My resume is attached for your review.
  Sincerely,
  [Your Name]